Concession award notice
Results of the procurement procedure
Section I: Contracting
authority/entity
I.1) Name and addresses
Belfast
No 9 Adelaide, 9-21 Adelaide Street
Belfast
BT2 8DJ
UK
E-mail: cps@belfastcity.gov.uk
NUTS: UKN06
Internet address(es)
Main address: www.belfastcity.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Catering and Hospitality Services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Catering Services at Belfast Castle and Malone House
Reference number: T2189
II.1.2) Main CPV code
55000000
II.1.3) Type of contract
Services
II.1.4) Short description
Notice of award of the provision of catering service at Belfast Castle and Malone House.
Belfast City Council required catering and retail service provision across 2 of its venues/sites within Belfast. Belfast Castle and Malone House for weddings, celebratory events, meetings and retail services.
II.1.5) Estimated total value
Value excluding VAT:
5 000 000.00
GBP
Method used for calculating the estimated value of the concession: (if not specified in other concession documents)
Estimated revenue for economic operator over the 5 year contract period subject to potential changes/ growth in sales for the service provider.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
5 000 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKN06
II.2.4) Description of the procurement
The contract requires a service provider to provide catering and bar services at both venues to cover events (i.e. weddings, conferences and celebratory events) and retail services (onsite restaurants and cafes). The service provider also has additional onsite responsibilities in managing the venues i.e. managing the liquor licence, security, duty manager duties, fire safety, waste management etc. The service provider then pays the Council a % commission on any sales.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 60
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Form of procedure
Award procedure with prior publication of a concession notice
IV.1.11) Main features of the award procedure:
A Prior Information Notice - Call for Competition was published on 21st June 2021 for interested suppliers to register to take part in a Competitive Procedure with negotiation. Following a review of these responses it was decided to proceed to award with Event Warrior Ltd on the basis that they were the only supplier able to offer the full range of services the Council expected.
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-014125
Section V: Award of contract
Title: T2189 - Provision of catering services at Belfast Castle and Malone House
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/09/2021
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Event Warrior Limited
Annon House, 261-263 Ormeau Road
BT7 3GG
UK
NUTS: UKN06
The contractor is an SME:
Yes
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
5 000 000.00
GBP
Any other details relevant to the value of the concession according to Art. 8(3) of the directive:
Value based on estimated revenue from the venues during the 5 year contract period.
Section VI: Complementary information
VI.3) Additional information
As Event Warrior Ltd 'EWL' were the only viable supplier identified following the EOI exercise, negotiations were able to take place to agree the terms of the contract and review their tender proposal. No evaluation criteria was therefore set.
An initial meeting was held with EWL on 29th July 21 to review their initial EOI response and to request for a proposal from them on how they would deliver the service and commercial terms.
An initial proposal was received from EWL on 6th August which was further developed during August 21 to ensure the standards of service the Council expects will be delivered.
VI.4) Procedures for review
VI.4.1) Review body
Belfast City Council
9-21 Adelaide Street
Belfast
BT1 3JY
UK
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
Chichester Street
Belfast
BT1 3JY
UK
VI.4.4) Service from which information about the review procedure may be obtained
Royal Courts of Justice
Chichester Street
Belfast
BT1 3JY
UK
VI.5) Date of dispatch of this notice
21/09/2021