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Contract Award Notice

Provision of Catering Services at Belfast Castle and Malone House

  • First published: 22 September 2021
  • Last modified: 22 September 2021

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
Published by:
Belfast
Authority ID:
AA81271
Publication date:
22 September 2021
Deadline date:
-
Notice type:
Contract Award Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

The contract requires a service provider to provide catering and bar services at both venues to cover events (i.e. weddings, conferences and celebratory events) and retail services (onsite restaurants and cafes). The service provider also has additional onsite responsibilities in managing the venues i.e. managing the liquor licence, security, duty manager duties, fire safety, waste management etc. The service provider then pays the Council a % commission on any sales.

Full notice text

Concession award notice

Results of the procurement procedure

Section I: Contracting authority/entity

I.1) Name and addresses

Belfast

No 9 Adelaide, 9-21 Adelaide Street

Belfast

BT2 8DJ

UK

E-mail: cps@belfastcity.gov.uk

NUTS: UKN06

Internet address(es)

Main address: www.belfastcity.gov.uk

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Other: Catering and Hospitality Services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Catering Services at Belfast Castle and Malone House

Reference number: T2189

II.1.2) Main CPV code

55000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Notice of award of the provision of catering service at Belfast Castle and Malone House.

Belfast City Council required catering and retail service provision across 2 of its venues/sites within Belfast. Belfast Castle and Malone House for weddings, celebratory events, meetings and retail services.

II.1.5) Estimated total value

Value excluding VAT: 5 000 000.00  GBP

Method used for calculating the estimated value of the concession: (if not specified in other concession documents)

Estimated revenue for economic operator over the 5 year contract period subject to potential changes/ growth in sales for the service provider.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 5 000 000.00  GBP

II.2) Description

II.2.3) Place of performance

NUTS code:

UKN06

II.2.4) Description of the procurement

The contract requires a service provider to provide catering and bar services at both venues to cover events (i.e. weddings, conferences and celebratory events) and retail services (onsite restaurants and cafes). The service provider also has additional onsite responsibilities in managing the venues i.e. managing the liquor licence, security, duty manager duties, fire safety, waste management etc. The service provider then pays the Council a % commission on any sales.

II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months: 60

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Form of procedure

Award procedure with prior publication of a concession notice

IV.1.11) Main features of the award procedure:

A Prior Information Notice - Call for Competition was published on 21st June 2021 for interested suppliers to register to take part in a Competitive Procedure with negotiation. Following a review of these responses it was decided to proceed to award with Event Warrior Ltd on the basis that they were the only supplier able to offer the full range of services the Council expected.

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2021/S 000-014125

Section V: Award of contract

Title: T2189 - Provision of catering services at Belfast Castle and Malone House

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

03/09/2021

V.2.2) Information about tenders

Number of tenders received: 1

Number of tenders received from SMEs: 1

Number of tenders received by electronic means: 1

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Event Warrior Limited

Annon House, 261-263 Ormeau Road

BT7 3GG

UK

NUTS: UKN06

The contractor is an SME: Yes

V.2.4) Information on value of the concession and main financing terms (excluding VAT)

Total value of the concession/lot: 5 000 000.00  GBP

Any other details relevant to the value of the concession according to Art. 8(3) of the directive:

Value based on estimated revenue from the venues during the 5 year contract period.

Section VI: Complementary information

VI.3) Additional information

As Event Warrior Ltd 'EWL' were the only viable supplier identified following the EOI exercise, negotiations were able to take place to agree the terms of the contract and review their tender proposal. No evaluation criteria was therefore set.

An initial meeting was held with EWL on 29th July 21 to review their initial EOI response and to request for a proposal from them on how they would deliver the service and commercial terms.

An initial proposal was received from EWL on 6th August which was further developed during August 21 to ensure the standards of service the Council expects will be delivered.

VI.4) Procedures for review

VI.4.1) Review body

Belfast City Council

9-21 Adelaide Street

Belfast

BT1 3JY

UK

VI.4.2) Body responsible for mediation procedures

Royal Courts of Justice

Chichester Street

Belfast

BT1 3JY

UK

VI.4.4) Service from which information about the review procedure may be obtained

Royal Courts of Justice

Chichester Street

Belfast

BT1 3JY

UK

VI.5) Date of dispatch of this notice

21/09/2021

Coding

Commodity categories

ID Title Parent category
55000000 Hotel, restaurant and retail trade services Other Services

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
cps@belfastcity.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

0800 222 9004

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