Speculative Notice – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which further information may be obtained

2 Contract Details

2.1

Title

Provision of Cemetery Management System (Cloud Based) for Flintshire County Council

2.2

Description of the goods or services required

Flintshire County Council manages 15 Cemeteries across the county. We undertake approximately 400 interments per annum within the cemeteries, covering full body and cremated remains. All maintenance activities within the Cemeteries are also managed by our Bereavement Services section. We are looking to engage the market for the supply of a cloud based Cemetery Management System.

Flintshire County Council are looking to engage the market for the supply of a Cloud Based Cemetery Management System that can meet the following requirements:

- A cloud-based hosted system

- Cemetery Management System with Single Operational View for Burials, Cremations, Plot Management, Deed Management, Deceased Records, Diary Management, Work Orders & Permits, Document Management, Risk Assessments, Memorial Management including Safety

- Drone Mapping of all Site

- Interactive Mapping System providing accurate GPS Point for all plots to with 3 inches accuracy

- Overlay of all existing Paper Plans onto Drone Imagery

- On Site Grave Verification & Surveying of sites to confirm accuracy of Digital Maps

- Remote / On Site Access (via iPads) to include off line access to a records

- Public Access Portal to allow for Genealogy requests via dedicated page on FCC Website

- Funeral Director & Stone Mason portal to allow for 24/7 bookings of appointments

- Management Reporting. Fully flexible reporting system to allow for full interrogation of data

- Data Migration form existing sources

Direct User Support

- On Line Support Chat function

- Dedicated Customer Manager

- Access to new and updated Products and Features through Software as a Service (SaaS) Model at no additional cost

- GDPR, Data Protection and Audit Compliant

- Fully Managed Service with supplier responsibility for hosting backups, systems updates, incident management, database administration, and other technical services

- All data to be stored in UK

- Annual Penetration Testing

Please can you send an overview of your solution for the attention of Lisa Rainford, Procurement Business Partner (ICT & Business Improvement) to the following email address: procurement@flintshire.gov.uk

Please provide responses by 6th October 2021.

2.3

Notice Coding and Classification

3 Administrative Information

3.1

Reference number attributed to the notice by the contracting authority

3.2

Estimated Start of the Award Procedure

4 Other Information

4.1

Additional Information

(WA Ref:114248)

4.2

Download Additional Documentation

4.3

Publication date of this notice