Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
UK
Telephone: +44 3000628864
E-mail: CPSProcurementAdvice@wales.gsi.gov.uk
NUTS: UKL
Internet address(es)
Main address: http://wales.gov.uk/?skip=1&lang=en
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/home.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/home.html
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Control with Remote Sensing 2017
Reference number: C227/2016/2017
II.1.2) Main CPV code
38800000
II.1.3) Type of contract
Services
II.1.4) Short description
A 2 year contract with the option to extend for an additional 1 + 1 years is required to assist the Welsh Government to deliver Remote Sensing inspections in accordance with European and domestic legislation under the Common Agricultural Policy.
The successful contractor will need to:
Provide a service that is compliant to the EU Guidelines, by:
- Analysing acquired 2017 satellite imagery for the zones identified for controls within Wales (in line with the client’s National addendum requirements), and
- Interpreting the satellite imagery for the preparation of dossiers for individual cases within the zones (to assist the client in confirming if customers have accurately declared against field parcels on their holding/s on their 2017 Single Application Forms).
Deliver and complete the service in sufficient time to allow the client to process applications and calculate accurate payments to customers by 1st December 2017.
II.1.5) Estimated total value
Value excluding VAT:
640 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
38800000
72212514
48514000
79540000
35631200
48326100
71354100
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
A 2 year contract with the option to extend for an additional 1 + 1 years is required to assist the Welsh Government to deliver Remote Sensing inspections in accordance with European and domestic legislation under the Common Agricultural Policy.
The successful contractor will need to:
Provide a service that is compliant to the EU Guidelines, by:
- Analysing acquired 2017 satellite imagery for the zones identified for controls within Wales (in line with the client’s National addendum requirements), and
- Interpreting the satellite imagery for the preparation of dossiers for individual cases within the zones (to assist the client in confirming if customers have accurately declared against field parcels on their holding/s on their 2017 Single Application Forms).
Deliver and complete the service in sufficient time to allow the client to process applications and calculate accurate payments to customers by 1st December 2017.
The contractor must follow the requirements and guidelines laid down in the EC guidance unless specified otherwise in the National Addendum.
The main exercise in Wales will involve carrying out controls of between 800 to 1,000 records of Single Application Form (SAF) applications for subsidy aid (hereafter referred to as ‘dossiers’), spread across 9 Remote Sensing Zones.
These will consist of an average of around 50 parcels per application and will need to be reviewed against satellite imagery to confirm the declaration and update LPIS in order to meet the on the spot checks requirements set out by the EC.
If the number of parcels per application is less than the expected average, the Client would expect the process and costs per dossier to be reviewed accordingly.
The client would expect that the identification of potential changes to the LPIS and differences with the declaration and the controls of remote sensing should be done via an automated process using an algorithm. The algorithm should check the available data from satellite and sentinel imagery and the data provided by the client (Aerial imagery, mastermap and LPIS / declaration data) in order to identify these changes. A sample of parcels where no change has been identified should be reviewed to confirm the algorithm is functioning correctly.
An additional exercise in Wales may also be required as part of the contract each year. This would involve examining parcels, which have not been part of that years Control regime.
The exercise should be carried out using the same principles as the main Remote Sensing process, in order to identify changes and provide updates for the LPIS where applicable by utilising one or more of the following:
Satellite / Sentinel Image,
Aerial Image,
Relevant mastermap data,
LPIS,
Declaration data supplied by the client.
It is estimated that there will be around 25,000 parcels which will require a change under this process in 2017.
If the final number of parcels is less than the anticipated, the Client would expect the process and costs to be reviewed accordingly.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
640 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
if requirement needed once this contract ends
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
As per advised in the specification and tender documents
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The initial contract term is 2 years, also option to extend for 1 plus 1 years. 640000 GBP includes the contract extension periods; the cost for the initial 2 years is max 320000 GBP. Optional elements may be required by the Client as included in the specification and tender documents. Should the optional elements be required an additional budget of maximum GBP 40000 per annum is available
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per provided in the ITT and tender documents
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/03/2017
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
16/03/2017
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
between 2 and 4 years if required again
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
E-Tender Information:
https://etenderwales.bravosolution.co.uk
- The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.
- Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.
- The User who performs the Registration becomes the Super User for the Organisation.
- On registering on the Platform the Super User will select a Username and will receive a password.
- The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.
- In order to log-in to the Platform please enter your Username and Password.
- Note: If you forget your Password then visit the homepage and click “Forgot your password?”
- Registration should only be performed once for each Organisation.
- If you think that someone in your Organisation may have already registered on this Platform then you must not register again.
- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.
- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).
- Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.
- Tenders must be uploaded to the BravoSolution portal by 2pm
How To Find The ITT:
- Once logged in you must click on ‘ITT’s Open to all Suppliers’
- The e-tender references for this contract are: project_35374, itt_59749
- Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page.
- You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.
- Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice.
The initial contract term is 2 years with an option to extend for 1 plus 1 years. 640000 GBP includes the contract extension periods; the value for the initial contract term is 320000 GBP. Optional elements may be required by the Client as included in the specification and tender documents. Should the optional elements be required an additional budget of maximum GBP 40000 per annum is available. All estimated cost figures are excluding VAT.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=61750
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The approach to Community Benefits will be non-core.
(WA Ref:61750)
VI.4) Procedures for review
VI.4.1) Review body
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
UK
Telephone: +44 3000628864
Internet address(es)
URL: http://wales.gov.uk/?skip=1&lang=en
VI.5) Date of dispatch of this notice
09/02/2017