Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Tai Calon Community Housing Ltd
Solis One, Rising Sun Industrial Estate
Blaina, Blaenau Gwent
NP13 3JW
UK
Contact person: Our Consultant for this procurement: Gibbs Laidler Consulting (jeremy.flint@gibbslaidler.co.uk
E-mail: jeremy.flint@gibbslaidler.co.uk
NUTS: UKL16
Internet address(es)
Main address: http://www.taicalon.org
Address of the buyer profile: http://www.sell2wales.gov.wales
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.sell2wales.gov.wales
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Insurance & related services to Tai Calon Community Housing Ltd
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
General Insurance (non-life) risks, as required by Tai Calon Community Housing Ltd for a period of three years (or periods of insurance) commencing 26th July 2017, with the option to extend by up to two further years (or periods of insurance).
The Contract will also include Engineering Inspection Services.
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66510000
66512100
66513100
66513200
66515000
66515200
66515410
66515411
66516000
66516500
66517300
66518000
66518100
66519200
66516400
71631100
71631000
71630000
66514110
66516100
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Focussed around the head office and properties in Blaina, Blaenau Gwent, Wales, plus other areas necessary to fulfil the contract.
II.2.4) Description of the procurement
A programme of General Insurance and related services for Tai Calon Community Housing Ltd. The insurance classes may include but not be limited to: Material Damage, Business Interruption, All Risks, Money, Public, Property Owners & Products Liability, Employers Liability, Engineering Inspection, Fidelity Guarantee / Crime, Group Personal Accident and Motor.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
26/07/2017
End:
25/07/2020
This contract is subject to renewal: Yes
Description of renewals:
The initial contract is for a period of three years (or periods of insurance) commencing 26th July 2017, with the option to extend by up to two further years (or periods of insurance).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Tai Calon Community Housing Ltd will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk Carriers for three years (or three periods of insurance), with an option to extend the award period by up to two further years (or periods of insurance) subject to service, performance and cost.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Potential suppliers will be required to provide an overview of services provided to the social housing, public sector or other relevant property owners over the past five years and details of at least two clients currently receiving similar services. Potential suppliers will be required to provide evidence of regulation by the FCA or other appropriate insurance regulatory authority indicating the types of insurance the proposed insurer is authorised to arrange or provide.
Otherwise, as stated in Tender Documents.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The tender documents will require providers to produce financial information in relation to the type of services offered, including but not limited to two years reports and accounts.
Minimum level(s) of standards required:
A minimum financial rating of A- from Standard & Poors, or an equivalent rating Agency will be required of all Insurance risk carriers.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
As stated in Tender Documents
Minimum level(s) of standards required:
The tender documents will require providers to detail their professional experience, resource, skills, qualifications and quality control practices, through completion of a Pass/Fail type Mandatory Information Questionnaire.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
For insurance services, Insurers authorised under the Financial Services and Markets Act 2000, Insurance Companies Act 1982 (and any other statutory modifications thereof) and regulated by the UK Financial Conduct Authority, or equivalent in another member state of the European Economic Area.
Insurance Brokers registered with and regulated by the Financial Conduct Authority.
III.2.2) Contract performance conditions
As stated in Tender Documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/06/2017
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
26/07/2017
IV.2.7) Conditions for opening of tenders
Date:
05/06/2017
Local time: 09:00
Place:
The Sell2Wales secure PostBox will be opened electronically and submissions downloaded for Evaluation purposes.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Between three and five years from the date of this Notice.
VI.3) Additional information
All Bidders will be required to detail your proposed insurance wordings.
The Contract will be let in a single Lot. The single Lot will not be divided further into sub-Lots.
Where the respondent is an insurance Broker, it may choose to place the insurance(s) required with different insurers at its discretion, but full details of the risk carrier(s) will be required, for evaluation purposes.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=65189.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As stated in the ITT Documents.
(WA Ref:65189)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
London
UK
VI.4.2) Body responsible for mediation procedures
Tai Calon Community Housing Ltd
Blaina, Blaenau Gwent
NP13 3JW
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will enter into this contract following a 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 (as amended) (The Regulations)
provide for aggrieved Parties who have been harmed or who are at risk of harm by a breach of the Regulations
to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period
specified by the Regulations according to the remedy sought.
VI.5) Date of dispatch of this notice
14/04/2017