Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Stafford and Rural Homes
The Rurals, 1 Parker Court, Staffordshire Technology Park, Beaconside
Stafford
ST18 0WP
UK
Contact person: Andrew Beeston and Jon Drummond
Telephone: +44 1785216708
E-mail: andrew.beeston@sarh.co.uk
NUTS: UKG24
Internet address(es)
Main address: http://www.sarh.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SARH Finance and P2P Solution
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
Stafford and Rural Homes (SARH) is the largest social landlord in Stafford. Created on 6.2.2006 to own and manage the former Council housing stock owned by Stafford Borough Council (SBC), we own and manage over 6 000 homes across Stafford and the surrounding area. We also deliver a number of local Independent Living schemes and around 190 staff.
SARH are looking for a Finance and P2P solution which will transform the way the organisation currently works. The scope in this procurement is the provision and implementation of a new Finance and P2P solution.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
160 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKG24
Main site or place of performance:
Staffordshire CC.
II.2.4) Description of the procurement
The vision of the project is to provide a system that:
— Offers market-leading functionality of standard finance department functionality.
— Supports the full Purchase to Pay lifecycle.
— Utilises workflows to simplify standard processes.
— Enables effective and efficient monitoring of departmental budgets by non-finance staff.
— Allows flexible reporting to be produced by non-technical staff.
— Integrates and interfaces with existing SARH systems.
— Encourages managers and budget holders to proactively manage their budgets on a day to day basis without intervention from the Finance team.
— Minimises the need for manual systems and data stores to be maintained outside the system.
II.2.5) Award criteria
Quality criterion: Functional requirements
/ Weighting: 30 %
Quality criterion: Implementation and support services
/ Weighting: 20 %
Quality criterion: Supplier demonstration
/ Weighting: 20 %
Price
/ Weighting:
30 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: 266736689
Title: SARH Finance and Purchase to Pay System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/10/2017
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Orchard Information Systems Limited
3rd Floor, Central Square, Forth Street
Newcastle Upon Tyne
NE1 3PJ
UK
E-mail: info@orchard-systems.co.uk
NUTS: UKG24
Internet address(es)
URL: https://www.orchard-systems.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 146 312.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=314186361
GO Reference: GO-2018423-PRO-12287659.
VI.4) Procedures for review
VI.4.1) Review body
Stafford and Rural Homes
The Rurals, 1 Parker Court, Staffordshire Technology Park, Beaconside
Stafford
ST18 0WP
UK
Telephone: +44 1785216685
VI.4.4) Service from which information about the review procedure may be obtained
Stafford and Rural Homes
The Rurals, 1 Parker Court, Staffordshire Technology Park, Beaconside
Stafford
ST18 0WP
UK
Telephone: +44 1785216685
VI.5) Date of dispatch of this notice
23/04/2018