Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Blaenau Gwent County Borough Council
General Offices, Steelworks Road
Ebbw Vale
NP23 6A
UK
Telephone: +44 1495311556
E-mail: corporate.procurement@blaenau-gwent.gov.uk
NUTS: UKL16
Internet address(es)
Main address: http://www.blaenau-gwent.gov.uk/
Address of the buyer profile: http://www.blaenau-gwent.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://entenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://entenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Establishment of a Dynamic Purchasing System for the Provision of Home to School Transport Services (Round 1)
Reference number: BG/ENV/HTST-2024
II.1.2) Main CPV code
60000000
II.1.3) Type of contract
Services
II.1.4) Short description
BGCBC is seeking to establish a Dynamic Purchasing System (DPS)for the provision of a high quality and cost effective Home to School Transport Service. The requirements will cover bus, taxi, minibus and wheelchair accessible vehicles. The DPS will be structured into the following 4 lots:
Lot 1: 4-8 seat vehicles
Lot 2: 9-16 seat vehicles
Lot 3: 17+ seat vehicles
Lot 4: Wheelchair accessible vehicles
The DPS will commence on 1st September 2024 and will run for an initial period of 5 years with an option to be extended for a further period of up to 24 months (reviewable on an annual basis and subject to performance).
II.1.5) Estimated total value
Value excluding VAT:
16 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
4 - 8 Seat Vehicles
II.2.2) Additional CPV code(s)
60000000
60120000
60100000
60130000
60140000
60170000
60172000
34114400
34121000
II.2.3) Place of performance
NUTS code:
UKL16
II.2.4) Description of the procurement
The procurement will comprise of individual scheduled routes appropriate to vehicles with a capacity of between 4 and 8 seats.
II.2.5) Award criteria
Criteria below:
Price
II.2.6) Estimated value
Value excluding VAT:
16 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
An option to extend for a further period of up to 24 months, reviewable on an annual basis.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 1
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
9 - 16 Seat Vehicle
II.2.2) Additional CPV code(s)
60000000
60120000
60100000
60130000
60140000
60170000
60172000
34114400
34121000
II.2.3) Place of performance
NUTS code:
UKL16
II.2.4) Description of the procurement
The procurement will comprise of individual scheduled routes appropriate to vehicles with a capacity of between 9 and 16 seats.
II.2.5) Award criteria
Criteria below:
Price
II.2.6) Estimated value
Value excluding VAT:
16 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
An option to extend for a further period of up to 24 months, reviewable on an annual basis.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 1
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
17+ Seat Vehicles
II.2.2) Additional CPV code(s)
60000000
60120000
60100000
60130000
60140000
60170000
60172000
34114400
34121000
II.2.3) Place of performance
NUTS code:
UKL16
II.2.4) Description of the procurement
The procurement will comprise of individual scheduled routes appropriate to vehicles with a capacity of 17+ seats.
II.2.5) Award criteria
Criteria below:
Price
II.2.6) Estimated value
Value excluding VAT:
16 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
An option to extend for a further period of up to 24 months, reviewable on an annual basis.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 1
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Wheelchair Accessible Vehicles
II.2.2) Additional CPV code(s)
60000000
60120000
60100000
60130000
60140000
60170000
60172000
34114400
34121000
II.2.3) Place of performance
NUTS code:
UKL16
II.2.4) Description of the procurement
The procurement will comprise of individual scheduled routes appropriate to Wheelchair Accessible Vehicles.
II.2.5) Award criteria
Criteria below:
Price
II.2.6) Estimated value
Value excluding VAT:
16 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
An option to extend for a further period of up to 24 months, reviewable on an annual basis.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 1
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/06/2024
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
14/06/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
7 years (84 months)
VI.2) Information about electronic workflows
Electronic ordering will be used
VI.3) Additional information
Blaenau Gwent County Borough Council is administering this procurement opportunity electronically via the Etenderwales portal.
All documentation has been uploaded to enable direct access following registration.
NB: You must download all documentation directly from the portal, tender documents will not be communicated by any other means.
E-Tender access information:
— Go to https://etenderwales.bravosolution.co.uk
— The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.
— Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.
— The User who performs the Registration becomes the Super User for the Organisation.
— On registering on the Platform the Super User will select a Username and will receive a password.
— The Password will be sent by e-mail to the e-mail address that was specified in the User Details section of the Registration page.
— In order to log-in to the Platform please enter your Username and Password.
— Note: If you forget your Password then visit the homepage and click ‘Forgot your password?’.
— Registration should only be performed once for each Organisation.
— If you think that someone in your Organisation may have already registered on this Platform then you must not register again.
— Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.
— Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).
— Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.
— The Help desk is available Monday-Friday: 8:00-18:00.
Telephone: +44 8003684852 e-mail: help@bravosolution.co.uk
— Tender applications must be uploaded to the BravoSolution portal by 12noon Monday 3rd June.
How to find the ITT:
— Once logged in you must click on ‘ITT's Open to all Suppliers'.
— The etender references for this contract are: Project_54716 and ITT_108442.
— Click on the title to access summary details of the contract. If you are still interested in submitting a tender click the ‘Express an Interest button'. This will move the ITT from the ‘Open to all Suppliers' area to the ‘My ITT's' on the home page.
— You will then see the full details of the ITT in the qualification, technical and commercial envelopes along with any relevant documents in the ‘Attachments' area.
— Should you have any questions on the ITT, please use the ‘Messages' area to contact the buyer directly
— Do not contact the named person at the top of this notice.
— This contract notice covers round 1 of the DPS which comprises of the establishment of the DPS System and includes the first tranche of contracts for scheduled routes commencing September 2024.
— A second contract notice will be advertised after round 1 closes and will remain active for the full term of the DPS to enable further expressions and applications.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140427
(WA Ref:140427)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
Internet address(es)
URL: http://www.blaenau-gwent.gov.uk/
VI.5) Date of dispatch of this notice
26/04/2024