Summary

OCID:: ocds-kuma6s-133444
Published by:: Coleg Sir Gar
Authority ID:: AA0265
Publication date:: 09 August 2023
Deadline date:: 19 September 2023
Notice type:: Contract Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: Yes

Abstract

Coleg Sir Gâr and Coleg Ceredigion (hereinafter referred to as the College) wish to appoint a suitably qualified and experienced Contractor to undertake Water Safe Monitoring to prevent the risk of Legionella Services across its campuses. The purpose of this contract is to ensure that all Coleg Sir Gâr and Coleg Ceredigion sites exceed the appropriate statutory legal requirements. The Provision of a full Water Quality Management Service incorporating Risk Assessment, Water Hygiene Maintenance Services and Cleaning and Disinfection of Cold-water Storage Tanks (if required) and water Sampling (if required). The Contractor shall offer the services as a full management programme, thus providing a continuity of service compliant with current legislation, HSE Legionnaires’ disease Approved Code of Practice (ACoP) L8 – 4th edition, and BS8580: 2010 Risk assessments for Legionella control, or any superseding codes of practice. Must be fully compliant with HSE Guidance Note: HSG 274. The Colleges approach to competitive tendering is one of fairness and its primary objective is to achieve best value for money in the provision of its services. In pursuing the objective, the College is seeking competition, and will not show favour or disfavour to any of the tendering Contractors. The Contractor is expected to be a member of the Legionella Control Association. The appointment will be made for a duration of 4 years, with the option of extending a further 2 years.

Full notice text

CONTRACT NOTICE – NATIONAL

Notice Type: SERVICES

1 Authority Details

1.1 Authority Name and Address

Official Name: Coleg Sir Gar
Postal Address: Procurement Manager, Coleg Sir Gâr, Graig Campus, Sandy Road, Llanelli,
Town: Carmarthenshire	Postal Code: SA15 4DN	Country: UK
For the attention of: Heidi Davies	Telephone: +44 1554748092
E-Mail:	Fax: +44 1554748022
Internet Address (URL): http://www.colegsirgar.ac.uk

1.2 Address from which documentation may be obtained

Official Name: Sell2Wales Website
Postal Address:
Town:	Postal Code:	Country: UK
For the attention of:	Telephone:
E-Mail:	Fax:
Internet Address (URL): http://www.sell2wales.gov.wales

1.3 Completed documents must be returned to:

Official Name: Sell2Wales Postbox
Postal Address:
Town:	Postal Code:	Country: UK
For the attention of:	Telephone:
E-Mail:	Fax:
Internet Address (URL): http://www.sell2wales.gov.wales

2 Contract Details

2.1 Title

CSG2223/162. Water Quality Management Services for the Control of Legionella.

2.2 Description of the goods or services required

The Provision of a full Water Quality Management Service incorporating Risk Assessment, Water Hygiene Maintenance Services and Cleaning and Disinfection of Cold-water Storage Tanks (if required) and water Sampling (if required).

The Contractor shall offer the services as a full management programme, thus providing a continuity of service compliant with current legislation, HSE Legionnaires’ disease Approved Code of Practice (ACoP) L8 – 4th edition, and BS8580: 2010 Risk assessments for Legionella control, or any superseding codes of practice. Must be fully compliant with HSE Guidance Note: HSG 274.

The Colleges approach to competitive tendering is one of fairness and its primary objective is to achieve best value for money in the provision of its services. In pursuing the objective, the College is seeking competition, and will not show favour or disfavour to any of the tendering Contractors.

The Contractor is expected to be a member of the Legionella Control Association.

The appointment will be made for a duration of 4 years, with the option of extending a further 2 years.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=133444.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	09320000		Steam, hot water and associated products
	31161400		Primary water systems
	71800000		Consulting services for water-supply and waste consultancy

b) Delivery Location/Area

	Code		Location
	1014		South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

2.4 Total quantity or scope of tender

3 Conditions for Participation

3.1 Minimum standards and qualification required

4 Administrative Information

4.1 Type of Procedure

Single stage

4.2 Reference number attributed to the notice by the contracting authority

CSG2223/162

4.3 Time Limits

Time-limit for receipt of completed tenders
12-09-2023 Time 12:00

Estimated award date
22-09-2023

4.5 Language or languages in which tenders or requests to participate can be drawn up

4.6 Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1 Additional Information

(WA Ref:133444)

5.2 Additional Documentation

The following additional documents relating to this notice are available from the site:

CSG2223.162 Document 1 - Tendering Information and Instructions

CSG2223.162. Document 2 - Tender Specification

CSG2223.162. Document 3 - Terms and Conditions

CSG2223.162. Pricing Schedule

CSG2223.162. Appendix 1 - Schedule of Assets

Campus Info, Site Plans and Schematic Documents

5.3 Publication date of this notice

09-08-2023

SF 51a

Coding

Commodity categories

ID	Title	Parent category
71800000	Consulting services for water-supply and waste consultancy	Architectural, construction, engineering and inspection services
31161400	Primary water systems	Parts for electrical motors and generators
09320000	Steam, hot water and associated products	Electricity, heating, solar and nuclear energy

Delivery locations

ID	Description
1014	South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: N/a
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
08/09/2023 14:18	Notice date(s) changed The Deadline date was changed from 12/09/2023 12:00 to 19/09/2023 12:00. Extended Deadline to allow time to answer outstanding queries.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Postbox – for Buyers and Suppliers

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.