Summary

OCID:: ocds-kuma6s-038056
Published by:: Innovation Point Ltd.
Authority ID:: AA45465
Publication date:: 04 December 2015
Deadline date:: 30 December 2015
Notice type:: Contract Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Innovation Point, the new digital company for Wales, is delivering the Digital 2016 event on behalf of the Welsh Government. Innovation Point is seeking a partner organisation to design, plan and deliver the event being held in June 2016.

Full notice text

CONTRACT NOTICE – NATIONAL

Notice Type: SERVICES

1 Authority Details

1.1 Authority Name and Address

Official Name: Innovation Point Ltd
Postal Address: Platfform Building, 11 Devon Place,
Town: Newport	Postal Code: NP20 4NW	Country: UK
For the attention of: Louise Jones	Telephone: +44 1633504102
E-Mail: events@innovationpoint.uk	Fax:
Internet Address (URL): http://www.innovationpoint.uk Electronic access to information: www.sell2wales.gov.uk

1.2 Address from which documentation may be obtained

As in 1.1

1.3 Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1 Title

Contract to deliver an event for the Digital Economy

2.2 Description of the goods or services required

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=38056.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	72224000		Project management consultancy services
	79400000		Business and management consultancy and related services
	79413000		Marketing management consultancy services
	79952000		Event services

b) Delivery Location/Area

	Code		Location
	1015		Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
	1016		Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
	1017		Bridgend and Neath Port Talbot
	1018		Swansea
	1021		Monmouthshire and Newport
	1022		Cardiff and Vale of Glamorgan

2.4 Total quantity or scope of tender

The budget available for this contract to design, plan, manage and deliver this digital event is up to a maximum of £140,000 plus VAT.

3 Conditions for Participation

3.1 Minimum standards and qualification required

4 Administrative Information

4.1 Type of Procedure

Single stage

4.2 Reference number attributed to the notice by the contracting authority

N/a

4.3 Time Limits

Time-limit for receipt of completed tenders
30-12-2015 Time 12:00

Estimated award date
14-01-2016

4.5 Language or languages in which tenders or requests to participate can be drawn up

4.6 Tender Submission Postbox

5 Other Information

5.1 Additional Information

(WA Ref:38056)

5.2 Additional Documentation

The following additional documents relating to this notice are available from the site:

Procurement tender brief for Digital 2016

5.3 Publication date of this notice

04-12-2015

SF 51a

Coding

Commodity categories

ID	Title	Parent category
79400000	Business and management consultancy and related services	Business services: law, marketing, consulting, recruitment, printing and security
79952000	Event services	Exhibition, fair and congress organisation services
79413000	Marketing management consultancy services	Business and management consultancy services
72224000	Project management consultancy services	Systems and technical consultancy services

Delivery locations

ID	Description
1017	Bridgend and Neath Port Talbot
1022	Cardiff and Vale of Glamorgan
1015	Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1016	Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1021	Monmouthshire and Newport
1018	Swansea

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

Document family

Notice details
DEC113571: Contract to deliver an event for the Digital Economy Publication date: 04 December 2015 Deadline date: 30 December 2015 00:00 Notice type: Contract Notice Authority name: Innovation Point Ltd.
APR130073: Contract to deliver an event for the Digital Economy Publication date: 12 April 2016 Notice type: Contract Award Notice Authority name: Innovation Point Ltd.

About the buyer

Main contact:: events@innovationpoint.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
07/12/2015 10:36	Questions relating to this tender Please post any questions you may have through the Sell2Wales site.
18/12/2015 16:19	Questions and Answers The following responses were submitted within the deadline via an email so are being published in this way to ensure all interested parties can view the responses at the same time. 1. Are the targets as stated in Section 4. an absolute? i.e. does not meeting one or more of the key objectives jeopardise contract payment? We are interested in how you can demonstrate your commitment to achieving the targets stated in section 4. We would anticipate meeting or exceeding them. We do not have a final view on commercial and payment terms as this can be part of the bidding process. For example, as stated in section 7, we are also interested in your willingness to engage on a risk / reward basis. 2. Are those targets based on experience/measurement of previous year’s events? Yes, the targets are based on previous year’s events. For example, there were over 100 speakers at Digital 2015 and 1700 individual delegates. 3. To meet the £120K sponsorship target will the appointed contractor have access to Innovation Point networks/contacts/previous sponsors etc. and authority to act as Innovation Point's representative? Existing databases held by Innovation Point will be available to the appointed contractor to act on our behalf. 4. Website and Apps - Is there a fixed requirement to supply both and are there any defined specifications or requirements for these elements? We require both an event website and app. There are no defined requirements at this stage as we are interested to hear any potential bidder’s ideas on how these could be delivered. 5. Print deliverables - do you have any spec or requirements regarding print collateral and volume etc.? We do not have specific requirements relating to print collateral / volume as owing to the digital nature of the event, we would anticipate the majority of associated materials would be available online. However, this is for bidders to propose. 6. If introducing a charging structure for 2016 do you still view the target of 1000 delegates p/day being maintained/achievable? We believe that the quality of the 2015 event would have attracted a paying audience. We are keen to pursue this and welcome ideas from bidders on how this can be achieved.

Date

Details

07/12/2015 10:36

Questions relating to this tender

Please post any questions you may have through the Sell2Wales site.

18/12/2015 16:19

Questions and Answers

The following responses were submitted within the deadline via an email so are being published in this way to ensure all interested parties can view the responses at the same time. 1. Are the targets as stated in Section 4. an absolute? i.e. does not meeting one or more of the key objectives jeopardise contract payment? We are interested in how you can demonstrate your commitment to achieving the targets stated in section 4. We would anticipate meeting or exceeding them. We do not have a final view on commercial and payment terms as this can be part of the bidding process. For example, as stated in section 7, we are also interested in your willingness to engage on a risk / reward basis. 2. Are those targets based on experience/measurement of previous year’s events? Yes, the targets are based on previous year’s events. For example, there were over 100 speakers at Digital 2015 and 1700 individual delegates. 3. To meet the £120K sponsorship target will the appointed contractor have access to Innovation Point networks/contacts/previous sponsors etc. and authority to act as Innovation Point's representative? Existing databases held by Innovation Point will be available to the appointed contractor to act on our behalf. 4. Website and Apps - Is there a fixed requirement to supply both and are there any defined specifications or requirements for these elements? We require both an event website and app. There are no defined requirements at this stage as we are interested to hear any potential bidder’s ideas on how these could be delivered. 5. Print deliverables - do you have any spec or requirements regarding print collateral and volume etc.? We do not have specific requirements relating to print collateral / volume as owing to the digital nature of the event, we would anticipate the majority of associated materials would be available online. However, this is for bidders to propose. 6. If introducing a charging structure for 2016 do you still view the target of 1000 delegates p/day being maintained/achievable? We believe that the quality of the 2015 event would have attracted a paying audience. We are keen to pursue this and welcome ideas from bidders on how this can be achieved.

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

pdf

Procurement tender brief for Digital 2016.pdf

pdf108.62 KB

This file may not be accessible.

Replaced documents

There are no previous versions of these documents.

Contract to deliver an event for the Digital Economy

Contents

Summary

Abstract

Full notice text

CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

2.2

Description of the goods or services required

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

4.2

Reference number attributed to the notice by the contracting authority

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox