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Lot No: 1
II.2.1) Title
Talybont South
II.2.2) Additional CPV code(s)
90911100
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff University
II.2.4) Description of the procurement
The purpose of this procurement is to appoint Contract cleaning companies to support Residences Teams with the cleaning of student accommodation.
The cleaning requirements span several of our sites with cleaning taking place mainly over the summer months (from June to September), potentially supporting for January arrivals preparation and on an ad hoc basis during the year e.g. one off cleans or to support with the provision of daily cleaning services (due to unforeseen staffing issues).
The University requires three types of cleaning services:
Deep Clean Service
ELS Cleaning Services (3 Phase: Phase 1 deep clean, Phase 2 Housekeeping service, Phase 3 Deep clean)
Ad hoc daily housekeeping service
Cleaning services must be provided within the time frames stipulated within Appendix 1 – Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in.
Deep Clean Service
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1.
Bidders should refer the following appendices
Appendix 2 – Cleaning Specification Deep Cleans
Appendix 3 – Management of Service Deep Cleans
Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
ELS Cleaning Services
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1.
Bidders should refer the following appendices
Appendix 4 – Cleaning Specification ELS
Appendix 5 – ELS Management of the Service
Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 65
Cost criterion: Cost
/ Weighting: 35
II.2.6) Estimated value
Value excluding VAT:
760 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 x 12 month extension options
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The University reserves the right to add locations to a lot during the term of the framework.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Campus C
II.2.2) Additional CPV code(s)
90911100
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff University
II.2.4) Description of the procurement
Cleaning services must be provided within the time frames stipulated within Appendix 1 – Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in.
Deep Clean Service
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1.
Bidders should refer the following appendices
Appendix 2 – Cleaning Specification Deep Cleans
Appendix 3 – Management of Service Deep Cleans
Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
ELS Cleaning Services
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1.
Bidders should refer the following appendices
Appendix 4 – Cleaning Specification ELS
Appendix 5 – ELS Management of the Service
Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 65
Cost criterion: Cost
/ Weighting: 35
II.2.6) Estimated value
Value excluding VAT:
400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 x 12 month extension options
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The University reserves the right to add locations to a lot during the term of the framework.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Talybont North, Gate and Court
II.2.2) Additional CPV code(s)
90911100
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff University
II.2.4) Description of the procurement
Cleaning services must be provided within the time frames stipulated within Appendix 1 – Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in.
Deep Clean Service
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1.
Bidders should refer the following appendices
Appendix 2 – Cleaning Specification Deep Cleans
Appendix 3 – Management of Service Deep Cleans
Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
ELS Cleaning Services
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1.
Bidders should refer the following appendices
Appendix 4 – Cleaning Specification ELS
Appendix 5 – ELS Management of the Service
Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 65
Cost criterion: Cost
/ Weighting: 35
II.2.6) Estimated value
Value excluding VAT:
440 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 x 12 month extension options
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The University reserves the right to add locations to a lot during the term of the framework.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Campus A
II.2.2) Additional CPV code(s)
90911100
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff University
II.2.4) Description of the procurement
Cleaning services must be provided within the time frames stipulated within Appendix 1 – Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in.
Deep Clean Service
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1.
Bidders should refer the following appendices
Appendix 2 – Cleaning Specification Deep Cleans
Appendix 3 – Management of Service Deep Cleans
Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
ELS Cleaning Services
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1.
Bidders should refer the following appendices
Appendix 4 – Cleaning Specification ELS
Appendix 5 – ELS Management of the Service
Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 65
Cost criterion: Cost
/ Weighting: 35
II.2.6) Estimated value
Value excluding VAT:
160 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 x 12 month extension options
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The University reserves the right to add locations to a lot during the term of the framework.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Campus B, Cartwright Court & Roy Jenkins
II.2.2) Additional CPV code(s)
90911100
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff University
II.2.4) Description of the procurement
Cleaning services must be provided within the time frames stipulated within Appendix 1 – Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in.
Deep Clean Service
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1.
Bidders should refer the following appendices
Appendix 2 – Cleaning Specification Deep Cleans
Appendix 3 – Management of Service Deep Cleans
Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
ELS Cleaning Services
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1.
Bidders should refer the following appendices
Appendix 4 – Cleaning Specification ELS
Appendix 5 – ELS Management of the Service
Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 65
Cost criterion: Cost
/ Weighting: 35
II.2.6) Estimated value
Value excluding VAT:
240 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 x 12 month extension options
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The University reserves the right to add locations to a lot during the term of the framework
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Each lot will appoint 1 x Primary supplier with 2 Reserve suppliers (full details are contained within the ITT docs).
Access to the Procurement documents will close at 5pm on 3rd April 2024 in order for Site Visits to take place W/C 8th April 2024. Further details regarding site visits are contained in
Schedule 2 Specification.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.
The University reserves the right to award the contract in whole or in part.
The University reserves the right to annul the tendering process and not award any contract.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=138981.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As stated in the ITT documents.