CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Media Monitoring

2.2

Description of the goods or services required

Scope of monitoring

HCC wishes to procure a service which will monitor coverage of HCC and its activities, the key brands (Welsh Lamb, Welsh Beef, Pork from Wales) and Welsh red meat in general, and wider industry news, as well as provide data to help us benchmark and measure the coverage we get year-on-year.

Nature of monitoring required

The tender encompasses both coverage of key issues in major mass media in order to respond to issues as they arise in such fields as food and farming, the environment, health and public policy in relation to red meat, and monitoring of HCC’s media output, which can be in print, digital and broadcast media as well as quite specialist publications/weekly newspapers.

Coverage of Welsh language media to an equal standard to that of English language media will be essential, as would coverage of items that appear in print only, for instance in regional weekly newspapers. HCC has found in the recent past that some fully automated media monitoring services do not provide a sufficiently comprehensive service in this regard.

HCC would consider dividing this tender in two if different companies can provide solutions for these needs, however a comprehensive solution is preferred.

Regular outputs required

We would wish to receive a daily email bulletin outlining coverage in media detailed above, which would include links to digital/online sources, PDFs of print coverage and links to broadcast coverage.

HCC would also require on occasion an alert / breaking news service that would inform as to major news developments that could have a major impact.

Full details, including suggested key words for searches, are included in the Invitation To Tender at

www.meatpromotion.wales/en/about/procurement/new-opportunities

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=128538.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

£90,000

initial contract period 12 months with option to extend for up to 2 years

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:128538)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice