Prior information notice
This notice aims at reducing time limits for receipt of tenders
Section I: Contracting
authority
I.1) Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
UK
Telephone: +44 2920879648
E-mail: procurement@cardiff.ac.uk
NUTS: UKL
Internet address(es)
Main address: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
I.3) Communication
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/cardiffuniversity/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://in-tendhost.co.uk/cardiffuniversity/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CU.1022.ZS - Framework for the Supply, Erection, Maintenance and Removal of Marquees and Associated Equipment
II.1.2) Main CPV code
79952000
II.1.3) Type of contract
Services
II.1.4) Short description
Cardiff University is looking to establish a single supplier framework for Marquee and associated equipment hire. The University requires various Marquee options for various types of events throughout the term of the framework.
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
44212320
39522530
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Cardiff University is looking to establish a single supplier framework for Marquee and associated equipment hire. The University requires various Marquee options for various types of events throughout the term of the framework. These events include but are not limited to:
- Graduations
- Open days
- Events e.g., conferences
The key purpose of establishing this framework, will be for annual Graduation Ceremonies. Graduations are expected to take place annually usually in July. Other requirements are throughout the year and may include ad hoc Open Days and Conferences or events. The majority of the events would be held in the Civic Centre around Park Place but may be in any location in around Cardiff University premises. See link below.
https://intranet.cardiff.ac.uk/staff/about-us/finding-your-way-around/map
The University is looking for a contractor who will be required to act as the Principal Designer and Principal Contractor for all works associated with the supply and installation of Marquees, in accordance with the HSE CDM Roles and Duties 2015.(https://www.hse.gov.uk/entertainment/cdm-2015/roles-and-duties.htm)
The successful bidder appointed to the framework will be required to be MUTA Registered and work to MUTA best practices throughout the contract term including any extension to this framework for the provision of temporary demountable fabric structures for events.
Associated equipment will not be required for all marquee requirements however for larger events, graduation and some conferences there may be the need for the delivery to include but not be limited to:
- Generators
- Heating, ventilation and air conditioning
- Lighting and temporary installations
- Welfare Facilities
This PIN is not a call for competition. By publishing this PIN, Cardiff University may avail itself of the opportunity to reduce the submission period from 30 days (with electronic submission) to 15 days (if the PIN has been published for at least 35 days and no longer than 12 months)
All procurement documents will be available free of charge via the University's e-tendering portal: In-Tend
https://in-tendhost.co.uk/cardiffuniversity/
DOCUMENTS ONCE RELEASED; MUST BE ACCESSED AND SUBMISSIONS MADE VIA THIS PORTAL.
Interested organisations are encouraged to register on Selll2Wales and the In-Tend system in advance so they are alerted to the release of the documents without delay.
The University is not inviting any formal response to this early opportunity notice. Please await the release of the procurement documentation and Contract Notice. However, if you have any feedback on the proposed tender method which you consider imperative to your company's bid/no bid decision please contact the buyer directly.
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
Framework additional options to extend 3 x 12 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.3) Estimated date of publication of contract notice:
31/08/2023
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The successful bidder appointed to the framework will be required to be MUTA Registered and work to MUTA best practices throughout the contract term including any extension to this framework for the provision of temporary demountable fabric structures for events.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.5) Scheduled date for start of award procedures
11/12/2023
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
(WA Ref:133267)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
17/07/2023