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02 Contract Notice

Refurbishment and Modernisation Framework Agreement

  • First published: 15 June 2023
  • Last modified: 11 July 2023

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-132344
Published by:
LHC Procurement Group for the Welsh Procurement Alliance (WPA)
Authority ID:
AA61405
Publication date:
15 June 2023
Deadline date:
14 August 2023
Notice type:
02 Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

This opportunity has been listed by LHC Procurement Group on behalf of the Welsh Procurement Alliance (WPA) and our other regional entities: Consortium Procurement Construction (CPC) LHC London and South East (LSE) South-West Procurement Alliance (SWPA) Scottish Procurement Alliance (SPA) LHC Procurement Group is seeking suitable organisations for our Refurbishment and Modernisation Framework (RM3). This new Framework will replace our successful Whole House Framework (WH2). The Refurbishment and Modernisation Framework will provide our clients with access to a range of refurbishment, improvement and modernisation services to maintain their buildings and surrounding external areas. The framework builds on the scope of LHCs’ Whole House Framework and extends the scope to allow for works to be carried out in both residential and non-residential buildings. This Framework consists of the following workstreams: - Kitchens & Bathrooms with Associated Works - Electrical Works - Painting & Decorating - Environmental & External Works - Multi-Disciplinary Works To encourage SMEs and regional bidders most workstreams are further split into project value band lots and each lot is also broken down into multiple regional areas allowing bidders to apply for the regional areas they commonly operate in. In addition to encourage a good representation of SME and larger organisations on both the kitchen and bathroom and multi-disciplinary workstreams, bidders will only be able to apply for 2 of the 3 lots available under each of these workstreams. No restrictions are applied to the remaining workstreams. Refer to the ITT documentation for further guidance. CPV: 45000000, 45421151, 45211310, 45300000, 45421151, 45211310, 45300000, 45310000, 45310000, 45442100, 45442110, 45442120, 45442100, 45442110, 45442120, 45112700, 45112723, 45232450, 45262300, 45262520, 45342000, 45421148, 45112700, 45112723, 45211310, 45232141, 45232450, 45262520, 45310000, 45341000, 45421148, 45421151, 45422000, 45442100, 45453100, 45262300, 45342000, 45112700, 45112723, 45211310, 45232141, 45232450, 45262300, 45262520, 45310000, 45341000, 45342000, 45421148, 45421151, 45422000, 45442100, 45453100, 45421151, 45211310, 45300000, 45112700, 45112723, 45211310, 45232141, 45232450, 45262300, 45262520, 45310000, 45341000, 45342000, 45421148, 45421151, 45422000, 45442100, 45453100.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

LHC for the Welsh Procurement Alliance (WPA)

2 Vine Street

Uxbridge

UB8 1QE

UK

Contact person: Procurement Team

Telephone: +44 1895274800

E-mail: procurement@lhcprocure.org.uk

NUTS: UK

Internet address(es)

Main address: http://www.lhc.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA61405

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://in-tendhost.co.uk/lhc/aspx/ProjectManage/16


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://in-tendhost.co.uk/lhc/aspx/ProjectManage/16


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Other: Public sector framework provider

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Refurbishment and Modernisation Framework Agreement

Reference number: RM3

II.1.2) Main CPV code

45000000

 

II.1.3) Type of contract

Works

II.1.4) Short description

This opportunity has been listed by LHC Procurement Group on behalf of the Welsh Procurement Alliance (WPA) and our other regional entities:

Consortium Procurement Construction (CPC)

LHC London and South East (LSE)

South-West Procurement Alliance (SWPA)

Scottish Procurement Alliance (SPA)

LHC Procurement Group is seeking suitable organisations for our Refurbishment and Modernisation Framework (RM3). This new Framework will replace our successful Whole House Framework (WH2).

The Refurbishment and Modernisation Framework will provide our clients with access to a range of refurbishment, improvement and modernisation services to maintain their buildings and surrounding external areas.

The framework builds on the scope of LHCs’ Whole House Framework and extends the scope to allow for works to be carried out in both residential and non-residential buildings.

This Framework consists of the following workstreams:

- Kitchens & Bathrooms with Associated Works

- Electrical Works

- Painting & Decorating

- Environmental & External Works

- Multi-Disciplinary Works

To encourage SMEs and regional bidders most workstreams are further split into project value band lots and each lot is also broken down into multiple regional areas allowing bidders to apply for the regional areas they commonly operate in.

In addition to encourage a good representation of SME and larger organisations on both the kitchen and bathroom and multi-disciplinary workstreams, bidders will only be able to apply for 2 of the 3 lots available under each of these workstreams. No restrictions are applied to the remaining workstreams. Refer to the ITT documentation for further guidance.

II.1.5) Estimated total value

Value excluding VAT: 50 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Lot 1 Kitchens & Bathrooms with Associated Works - Project Value Band 1 0 - 500k GBP

II.2.2) Additional CPV code(s)

45421151

45211310

45300000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

This lot is for the replacement of kitchens and bathrooms replacement projects or programmes with a value of up to 500,000 GBP.

In addition to the replacement or refurbishment of kitchen and bathrooms, associated refurbishment or modernisation works can be carried out at the same time. This may include (but not be limited to) the following associated works:

- Associated repair, re-plastering and re-decoration

- Remodelling

- Mould prevention and protection

- Electrical minor works and upgrades

- Plumbing works or replacements

- Heating works or replacements

- Disabled adaptations

- Fire protection measures

To encourage SMEs and regional bidders this lot is broken down into multiple regional areas allowing bidders to apply for the regional areas they commonly operate in.

II.2.5) Award criteria

Criteria below:

Quality criterion: General Technical Response / Weighting: 20%

Quality criterion: Regional Quality Response / Weighting: 20%

Quality criterion: Workstream/Lot Specific Technical Questions / Weighting: 30%

Price / Weighting:  30%

II.2.6) Estimated value

Value excluding VAT: 50 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

This framework agreement is subject to an optional 1 year (12 months) renewal.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

LHC intend to appoint up to eight (8) bidders per regional area to ensure LHC clients have adequate service coverage within each region. LHC reserve the right to appoint additional bidders where LHC deems it appropriate to support client needs and local / regional representation of appointees to the Framework.

Lot No: 2

II.2.1) Title

Lot 2 Kitchens & Bathrooms with Associated Works - Project Value Band 2 500k to 2m GBP

II.2.2) Additional CPV code(s)

45421151

45211310

45300000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

This lot is for the replacement of kitchens and bathrooms replacement projects or programmes with a value of between 500,000 and 2 million GBP.

In addition to the replacement or refurbishment of kitchen and bathrooms, associated refurbishment or modernisation works can be carried out at the same time. This may include (but not be limited to) the following associated works:

- Associated repair, re-plastering and re-decoration

- Remodelling

- Mould prevention and protection

- Electrical minor works and upgrades

- Plumbing works or replacements

- Heating works or replacements

- Disabled adaptations

- Fire protection measures

To encourage SMEs and regional bidders this lot is broken down into multiple regional areas allowing bidders to apply for the regional areas they commonly operate in.

II.2.5) Award criteria

Criteria below:

Quality criterion: General Technical Response / Weighting: 20%

Quality criterion: Regional Quality Response / Weighting: 20%

Quality criterion: Workstream/Lot Specfic Technical Questions / Weighting: 30%

Price / Weighting:  30%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

This framework agreement is subject to an optional 1 year (12 months) renewal.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

LHC intend to appoint up to eight (8) bidders per regional area to ensure LHC clients have adequate service coverage within each region. LHC reserve the right to appoint additional bidders where LHC deems it appropriate to support client needs and local / regional representation of appointees to the Framework.

Lot No: 3

II.2.1) Title

Lot 3 Kitchens & Bathrooms with Associated Works - Project Value Band 3 2m GBP plus

II.2.2) Additional CPV code(s)

45421151

45211310

45300000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

This lot is for the replacement of kitchens and bathrooms replacement projects or programmes with a value in excess of 2 million GBP.

In addition to the replacement or refurbishment of kitchen and bathrooms, associated refurbishment or modernisation works can be carried out at the same time. This may include (but not be limited to) the following associated works:

- Associated repair, re-plastering and re-decoration

- Remodelling

- Mould prevention and protection

- Electrical minor works and upgrades

- Plumbing works or replacements

- Heating works or replacements

- Disabled adaptations

- Fire protection measures

To encourage SMEs and regional bidders this lot is broken down into multiple regional areas allowing bidders to apply for the regional areas they commonly operate in.

II.2.5) Award criteria

Criteria below:

Quality criterion: General Technical Response / Weighting: 20%

Quality criterion: Regional Quality Response / Weighting: 20%

Quality criterion: Workstream/Lot Specific Technical Questions / Weighting: 30%

Price / Weighting:  30%

II.2.6) Estimated value

Value excluding VAT: 50 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

This framework agreement is subject to an optional 1 year (12 months) renewal.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

LHC intend to appoint up to eight (8) bidders per regional area to ensure LHC clients have adequate service coverage within each region. LHC reserve the right to appoint additional bidders where LHC deems it appropriate to support client needs and local / regional representation of appointees to the Framework.

Lot No: 4

II.2.1) Title

Lot 4 Electrical Works - Project Value Band 1 0 - 500k GBP

II.2.2) Additional CPV code(s)

45310000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

This lot is for electrical refurbishment, modernisation and upgrade projects or programmes with a value up to 500,000 GBP.

Typical works anticipated to be carried out under this lot will include (but not be limited to):

- Rewire with improvements made to existing electrical systems

- Replacement consumer units

- Electric heating replacement and upgrades

- Fire protection measures

- Energy efficiency works and upgrades

To encourage SMEs and regional bidders this lot is broken down into multiple regional areas allowing bidders to apply for the regional areas they commonly operate in.

II.2.5) Award criteria

Criteria below:

Quality criterion: General Technical Response / Weighting: 20%

Quality criterion: Regional Quality Response / Weighting: 20%

Quality criterion: Workstream/Lot Specific Technical Response / Weighting: 30%

Price / Weighting:  30%

II.2.6) Estimated value

Value excluding VAT: 50 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

This framework agreement is subject to an optional 1 year (12 months) renewal.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

LHC intend to appoint up to eight (8) bidders per regional area to ensure LHC clients have adequate service coverage within each region. LHC reserve the right to appoint additional bidders where LHC deems it appropriate to support client needs and local / regional representation of appointees to the Framework.

Lot No: 5

II.2.1) Title

Lot 5 Electrical Works - Project Value Band 2 500k GBP plus

II.2.2) Additional CPV code(s)

45310000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

This lot is for electrical refurbishment, modernisation and upgrade projects or programmes with a value in excess of 500,000 GBP.

Typical works anticipated to be carried out under this lot will include (but not be limited to):

- Rewire with improvements made to existing electrical systems

- Replacement consumer units

- Electric heating replacement and upgrades

- Fire protection measures

- Energy efficiency works and upgrades

To encourage SMEs and regional bidders this lot is broken down into multiple regional areas allowing bidders to apply for the regional areas they commonly operate in.

II.2.5) Award criteria

Criteria below:

Quality criterion: General Technical Response / Weighting: 20%

Quality criterion: Regional Quality Response / Weighting: 20%

Quality criterion: Workstream/Lot Specific Technical Response / Weighting: 30%

Price / Weighting:  30%

II.2.6) Estimated value

Value excluding VAT: 50 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

This framework agreement is subject to an optional 1 year (12 months) renewal.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

LHC intend to appoint up to eight (8) bidders per regional area to ensure LHC clients have adequate service coverage within each region. LHC reserve the right to appoint additional bidders where LHC deems it appropriate to support client needs and local / regional representation of appointees to the Framework.

Lot No: 6

II.2.1) Title

Lot 6 Painting & Decorating - Project Value Band 1 0 - 500k GBP

II.2.2) Additional CPV code(s)

45442100

45442110

45442120

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

This lot is for painting and decorating projects or programmes with a value up to 500,000 GBP.

Typical works anticipated to be carried out under this lot will include (but not be limited to):

- Planned re-decoration works and associated repairs/remedials

- Associated repairs to structural and building elements

- Internal and external re-decoration

- Communal decoration works

- Mould prevention and protection

To encourage SMEs and regional bidders this lot is broken down into multiple regional areas allowing bidders to apply for the regional areas they commonly operate in.

II.2.5) Award criteria

Criteria below:

Quality criterion: General Technical Response / Weighting: 20%

Quality criterion: Regional Quality Response / Weighting: 20%

Quality criterion: Workstream/Lot Specific Technical Response / Weighting: 30%

Price / Weighting:  30%

II.2.6) Estimated value

Value excluding VAT: 50 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

This framework agreement is subject to an optional 1 year (12 months) renewal.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

LHC intend to appoint up to eight (8) bidders per regional area to ensure LHC clients have adequate service coverage within each region. LHC reserve the right to appoint additional bidders where LHC deems it appropriate to support client needs and local / regional representation of appointees to the Framework.

Lot No: 7

II.2.1) Title

Lot 7 Painting & Decorating - Project Value Band 2 500k GBP plus

II.2.2) Additional CPV code(s)

45442100

45442110

45442120

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

This lot is for painting and decorating projects or programmes with a value in excess of 500,000 GBP.

Typical works anticipated to be carried out under this lot will include (but not be limited to):

- Planned re-decoration works and associated repairs/remedials

- Associated repairs to structural and building elements

- Internal and external re-decoration

- Communal decoration works

- Mould prevention and protection

To encourage SMEs and regional bidders this lot is broken down into multiple regional areas allowing bidders to apply for the regional areas they commonly operate in.

II.2.5) Award criteria

Criteria below:

Quality criterion: General Technical Response / Weighting: 20%

Quality criterion: Regional Quality Response / Weighting: 20%

Quality criterion: Workstream/Lot Specific Technical Response / Weighting: 30%

Price / Weighting:  30%

II.2.6) Estimated value

Value excluding VAT: 50 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

This framework agreement is subject to an optional 1 year (12 months) renewal.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

LHC intend to appoint up to eight (8) bidders per regional area to ensure LHC clients have adequate service coverage within each region. LHC reserve the right to appoint additional bidders where LHC deems it appropriate to support client needs and local / regional representation of appointees to the Framework.

Lot No: 8

II.2.1) Title

Lot 8 Environmental & External Works

II.2.2) Additional CPV code(s)

45112700

45112723

45232450

45262300

45262520

45342000

45421148

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

This lot is for projects or programmes to refurbish or modernise the external areas around the building or site.

Typical works anticipated to be carried out under this lot will include (but not be limited to):

- Demolition and excavation

- Clearance and landscaping

- Car parks and other external communal facilities

- Brickwork & blockwork

- Drainage

- Concrete work

- Fencing, gates and other metalwork

- Carpentry & joinery

- Roofing

- External low risk cladding (e.g. fascia soffits etc)

- External painting and decorating incl. specialist treatments

To encourage SMEs and regional bidders this lot is broken down into multiple regional areas allowing bidders to apply for the regional areas they commonly operate in.

II.2.5) Award criteria

Criteria below:

Quality criterion: General Technical Response / Weighting: 20%

Quality criterion: Regional Quality Response / Weighting: 20%

Quality criterion: Workstream/Lot Specfic Technical Questions / Weighting: 30%

Price / Weighting:  30%

II.2.6) Estimated value

Value excluding VAT: 50 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

This framework agreement is subject to an optional 1 year (12 months) renewal.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

LHC intend to appoint up to eight (8) bidders per regional area to ensure LHC clients have adequate service coverage within each region. LHC reserve the right to appoint additional bidders where LHC deems it appropriate to support client needs and local / regional representation of appointees to the Framework.

Lot No: 9

II.2.1) Title

Lot 9 Multi-Disciplinary Works - Project Value Band 1 0 - 750k GBP

II.2.2) Additional CPV code(s)

45112700

45112723

45211310

45232141

45232450

45262520

45310000

45341000

45421148

45421151

45422000

45442100

45453100

45262300

45342000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

This multi-disciplinary lot will provide clients with access to contractors who have the capacity and capability to carry out a broad range of refurbishment and modernisation works under a single project or programme of works with a value of up to 750,000 GBP.

The range of works that may be carried out under this lot include (but may not be limited to):

- Kitchens & bathroom replacement works

- Painting & decorating

- Heating systems installations and replacements

- Mould prevention and protection

- Disabled adaptations

- External works

- Roofing installations and replacements

- Electrical installations and replacements

- Plumbing installations and replacements

- Energy efficiency works and upgrades

- Installation and replacement of windows and doors, including fire doors

- Fire protection measures

To encourage SMEs and regional bidders this lot is broken down into multiple regional areas allowing bidders to apply for the regional areas they commonly operate in.

II.2.5) Award criteria

Criteria below:

Quality criterion: General Technical Response / Weighting: 20%

Quality criterion: Regional Quality Response / Weighting: 20%

Quality criterion: Workstream/Lot Specfic Technical Questions / Weighting: 30%

Price / Weighting:  30%

II.2.6) Estimated value

Value excluding VAT: 50 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

This framework agreement is subject to an optional 1 year (12 months) renewal.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

LHC intend to appoint up to eight (8) bidders per regional area to ensure LHC clients have adequate service coverage within each region. LHC reserve the right to appoint additional bidders where LHC deems it appropriate to support client needs and local / regional representation of appointees to the Framework.

Lot No: 10

II.2.1) Title

Lot 10 Multi-Disciplinary Works - Project Value Band 2 750k to 2.5m GBP

II.2.2) Additional CPV code(s)

45112700

45112723

45211310

45232141

45232450

45262300

45262520

45310000

45341000

45342000

45421148

45421151

45422000

45442100

45453100

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

This multi-disciplinary lot will provide clients with access to contractors who have the capacity and capability to carry out a broad range of refurbishment and modernisation works under a single project or programme of works with a value between 750,000 and 2.5 million GBP.

The range of works that may be carried out under this lot include (but may not be limited to):

- Kitchens & bathroom replacement works

- Painting & decorating

- Heating systems installations and replacements

- Mould prevention and protection

- Disabled adaptations

- External works

- Roofing installations and replacements

- Electrical installations and replacements

- Plumbing installations and replacements

- Energy efficiency works and upgrades

- Installation and replacement of windows and doors, including fire doors

- Fire protection measures

To encourage SMEs and regional bidders this lot is broken down into multiple regional areas allowing bidders to apply for the regional areas they commonly operate in.

II.2.5) Award criteria

Criteria below:

Quality criterion: General Technical Response / Weighting: 20%

Quality criterion: Regional Quality Response / Weighting: 20%

Quality criterion: Workstream/Lot Specific Technical Questions / Weighting: 30%

Price / Weighting:  30%

II.2.6) Estimated value

Value excluding VAT: 50 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

This framework agreement is subject to an optional 1 year (12 months) renewal.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

LHC intend to appoint up to eight (8) bidders per regional area to ensure LHC clients have adequate service coverage within each region. LHC reserve the right to appoint additional bidders where LHC deems it appropriate to support client needs and local / regional representation of appointees to the Framework.

Lot No: 11

II.2.1) Title

Lot 11 Multi-Disciplinary Works - Project Value Band 3 2.5m GBP plus

II.2.2) Additional CPV code(s)

45112700

45112723

45211310

45232141

45232450

45262300

45262520

45310000

45341000

45342000

45421148

45421151

45422000

45442100

45453100

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

This multi-disciplinary lot will provide clients with access to contractors who have the capacity and capability to carry out a broad range of refurbishment and modernisation works under a single project or programme of works with a value in excess of 2.5 million GBP.

The range of works that may be carried out under this lot include (but may not be limited to):

- Kitchens & bathroom replacement works

- Painting & decorating

- Heating systems installations and replacements

- Mould prevention and protection

- Disabled adaptations

- External works

- Roofing installations and replacements

- External low risk cladding (e.g. fascia soffits etc)

- Electrical installations and replacements

- Plumbing installations and replacements

- Energy efficiency works and upgrades

- Installation and replacement of windows and doors, including fire doors

- Fire protection measures

To encourage SMEs and regional bidders this lot is broken down into multiple regional areas allowing bidders to apply for the regional areas they commonly operate in.

II.2.5) Award criteria

Criteria below:

Quality criterion: General Technical Response / Weighting: 20%

Quality criterion: Regional Quality Response / Weighting: 20%

Quality criterion: Workstream/Lot Specific Technical Response / Weighting: 30%

Price / Weighting:  30%

II.2.6) Estimated value

Value excluding VAT: 50 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

This framework agreement is subject to an optional 1 year (12 months) renewal.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

LHC intend to appoint up to eight (8) bidders per regional area to ensure LHC clients have adequate service coverage within each region. LHC reserve the right to appoint additional bidders where LHC deems it appropriate to support client needs and local / regional representation of appointees to the Framework.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

List and brief description of conditions:

The required registrations, accreditations and certifications required vary by lot. Full details of the minimum requirements to be considered eligible to bid for each lot can be found in the procurement documents provided.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

LHC will conduct a financial assessment. This assessment will allow LHC to carry out a robust assessment of a Bidders' financial standing.

The assessment will have 2 stages:

1) Credit score - LHC will use Creditsafe to carry out initial checking of a Bidders' financial status.

2) Profitability, Stability and Liquidity Assessment - Bidders will be assessed on their financial stability based on a range of financial information obtained from the Bidders annual accounts.

Bidders will be required to have the following minimum levels of insurance for all lots applied for:

Employers (Compulsory) Liability Insurance: 5,000,000 GBP

Public Liability Insurance: 5,000,000 GBP

Professional Indemnity Insurance: 1,000,000 GBP

Full details of the minimum requirements to be considered eligible to bid for each lot can be found in the procurement documents provided.


III.1.3) Technical and professional ability

List and brief description of selection criteria:

List and brief description of selection criteria:

Bidders are required to have the following ISO qualifications (UKAS) or equivalent or demonstrate compliance with these standards by completing the PAS 91 standard question:

Health and Safety certification in accordance with ISO 45001 (please refer to ITT for accepted equivalents)

Environmental Management certification in accordance with ISO 14001 (please refer to ITT for accepted equivalents)

Quality Management certification in accordance with ISO 9001 (please refer to ITT for accepted equivalents)

In addition their will be accreditation requirements for specific workstreams please refer to ITT documents for full details.


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As part of it's monitoring of the performance of projects delivered through this framework, following completion of each project LHC/SPA will require the relevant appointed company to provide project performance data based on a standardised set of key performance metrics.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Justification for any framework agreement duration exceeding 4 years: The contracting authority has included an optional 1 year extension to allow for alignment of future framework re-procurement programme.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2023/S 000-004010

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 27/07/2023

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 27/07/2023

Local time: 14:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

LHC Procurement Group Limited is a not for profit central purchasing body acting on behalf of contracting authorities throughout Wales, England and Scotland (including partners of the Welsh Procurement Alliance) for whom we continue to monitor up to 500 live projects at any time. Thanks to their ongoing and collective feedback and input into the development of this framework and given the reach and scale of their collective portfolios, the framework is anticipated to support the vast majority of requirements. Consequently, other contracting authorities that were not specifically consulted in the development of this framework may deem the framework to offer a value for money procurement solution for their own requirements and may use the framework.

Welsh Procurement Alliance members now manage around 98% of Welsh social housing and WPA anticipate that the majority of works procured through the framework will be in the social housing sector. WPA expect to generate around 20 call-off projects per year and, based on works procured via our previous frameworks, the average value of these projects is expected to be around 300,000 GBP.

WPA have also facilitated larger call-offs related to WHQS programmes at much larger values. We also anticipate that our members around Wales will regularly have requirements for smaller value works up to 150,000 GBP per project.

There will also be a small requirement for works in other sectors and our growing list of clients includes Local Authorities, colleges and universities and NHS bodies etc. We envisage that the non-housing works are likely to be lower value works; e.g. painting of offices / community centres, or small office refurbishments etc.

Around 80% of our turnover is with companies that are based in Wales or that have embedded Wales-based infrastructure and capability.

As of the date of publication of this notice our frameworks may be used by all contracting authorities in Wales, England and Scotland as defined by the Public Contracts Regulations 2015 and as listed on https://www.welshprocurement.cymru/who-we-work-with/, including, but not limited to Registered social landlords (RSL's), tenant management organisations (TMOs) and arm’s length management organisations (ALMOs), local authorities and any subsidiaries and joint-venture vehicles of those local authorities, health authorities, councils, boards and trusts, publicly funded schools, universities and further education establishments, colleges, police forces, fire and rescue services or registered charities. WPA partners may add community benefit requirements in their call-off contracts from this Framework including but not limited to:

- to generate employment and training opportunities for priority groups;

- vocational training;

- to up-skill the existing workforce;

- equality and diversity initiatives;

- to make sub-contracting opportunities available to SMEs, the third sector and supported businesses;

- supply-chain development activity;

- to build capacity in community organisations;

- educational support initiatives

The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:

The Contracting Authority does not intend to include a community benefit clause in this contract for the following reason:

As this is a tender for the establishment of a framework this is not appropriate but may be included in call off contracts.

A summary of the expected community benefits has been provided as follows:

As a not-for-profit organisation, any surplus generated over the financial year is re-distributed into WPA’s Community Benefit Fund.

The fund is being utilised by our Executive Committee Members to reinvest funds generated by WPA activity back into their own communities.

WPA work in partnership with Community Foundation Wales who work alongside our Members to get the best possible return for their communities.

(WA Ref:132344)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

15/06/2023

Coding

Commodity categories

ID Title Parent category
45211310 Bathrooms construction work Construction work for multi-dwelling buildings and individual houses
45262520 Bricklaying work Special trade construction works other than roof works
45300000 Building installation work Construction work
45422000 Carpentry installation work Joinery and carpentry installation work
45262300 Concrete work Special trade construction works other than roof works
45000000 Construction work Construction and Real Estate
45232450 Drainage construction works Ancillary works for pipelines and cables
45310000 Electrical installation work Building installation work
45342000 Erection of fencing Fencing, railing and safety equipment installation work
45341000 Erection of railings Fencing, railing and safety equipment installation work
45232141 Heating works Ancillary works for pipelines and cables
45421151 Installation of fitted kitchens Joinery work
45421148 Installation of gates Joinery work
45112700 Landscaping work Excavating and earthmoving work
45112723 Landscaping work for playgrounds Excavating and earthmoving work
45442120 Painting and protective-coating work of structures Application work of protective coatings
45442100 Painting work Application work of protective coatings
45442110 Painting work of buildings Application work of protective coatings
45453100 Refurbishment work Overhaul and refurbishment work

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
15 June 2023
Deadline date:
14 August 2023 00:00
Notice type:
02 Contract Notice
Authority name:
LHC Procurement Group for the Welsh Procurement Alliance (WPA)
Publication date:
11 July 2023
Notice type:
14 Corrigendum
Authority name:
LHC Procurement Group for the Welsh Procurement Alliance (WPA)
Publication date:
29 February 2024
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
LHC Procurement Group for the Welsh Procurement Alliance (WPA)

About the buyer

Main contact:
procurement@lhcprocure.org.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
11/07/2023 12:32
Notice date(s) changed
IV.2.2) Time limit
Old date: 27/07/2023 12:00
New date: 14/08/2023 12:00

IV.2.7) Conditions for opening of tenders
Old date: 27/07/2023 14:00
New date: 14/08/2023 14:00

Extension granted to tender deadline.

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.