Summary

OCID:: ocds-kuma6s-135212
Published by:: Social Care Wales
Authority ID:: AA0289
Publication date:: 29 September 2023
Deadline date:: 25 October 2023
Notice type:: Contract Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

Social Care Wales are seeking to appoint a suitably skilled turnkey service supplier to: - provide office re-design consultancy services - repurpose our workspace in alignment with Circular Economy principles - project manage the agreed space and reconfiguration/design layouts to best suit our needs - provide innovative designs that prioritize reusing existing fixtures, fittings, and furniture, minimize waste, and limit the purchase of new furniture while also creating creative and engaging meeting spaces and zones for private video conferencing. - manage the disposal of excess stock into re-use supply chains - provide sourcing options for additional fixtures, fittings and furniture, where required, with a preference for re-use/ re-purposing supply chain suppliers.

Full notice text

CONTRACT NOTICE – NATIONAL

Notice Type: SERVICES

1 Authority Details

1.1 Authority Name and Address

Official Name: Social Care Wales
Postal Address: South Gate House, Wood Street,
Town: Cardiff	Postal Code: CF10 1EW	Country: UK
For the attention of: Procurement Team	Telephone: +44 3003033444
E-Mail:	Fax:
Internet Address (URL): http://www.socialcare.wales Electronic access to information: https://www.sell2wales.gov.wales Electronic submission of tenders and requests to participate: https://www.sell2wales.gov.wales

1.2 Address from which documentation may be obtained

Official Name: Social Care Wales
Postal Address: South Gate House, Wood Street,
Town: Cardiff	Postal Code: CF10 1EW	Country: UK
For the attention of:	Telephone: +44 3003033444
E-Mail:	Fax:
Internet Address (URL): http://www.socialcare.wales

1.3 Completed documents must be returned to:

Official Name: Social Care Wales
Postal Address: South Gate House, Wood Street,
Town: Cardiff	Postal Code: CF10 1EW	Country: UK
For the attention of:	Telephone: +44 3003033444
E-Mail:	Fax:
Internet Address (URL): http://www.socialcare.wales

2 Contract Details

2.1 Title

Provision of Project Management Services to Repurpose Existing Cardiff Office Space

2.2 Description of the goods or services required

Social Care Wales are seeking to appoint a suitably skilled turnkey service supplier to:

- provide office re-design consultancy services

- repurpose our workspace in alignment with Circular Economy principles

- project manage the agreed space and reconfiguration/design layouts to best suit our needs

- provide innovative designs that prioritize reusing existing fixtures, fittings, and furniture, minimize waste, and limit the purchase of new furniture while also creating creative and engaging meeting spaces and zones for private video conferencing.

- manage the disposal of excess stock into re-use supply chains

- provide sourcing options for additional fixtures, fittings and furniture, where required, with a preference for re-use/ re-purposing supply chain suppliers.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=135212.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	45453000		Overhaul and refurbishment work
	45453100		Refurbishment work
	72224000		Project management consultancy services
	79500000		Office-support services
	79931000		Interior decorating services
	79932000		Interior design services
	98340000		Accommodation and office services

b) Delivery Location/Area

	Code		Location
	1022		Cardiff and Vale of Glamorgan

2.4 Total quantity or scope of tender

There is a budget of £15,000 (inclusive of any applicable VAT) agreed for this quote. The contract will run initially until 31 March 2024.

3 Conditions for Participation

3.1 Minimum standards and qualification required

4 Administrative Information

4.1 Type of Procedure

Single stage

4.2 Reference number attributed to the notice by the contracting authority

N/a

4.3 Time Limits

Time-limit for receipt of completed tenders
18-10-2023 Time 12:00

Estimated award date
10-11-2023

4.5 Language or languages in which tenders or requests to participate can be drawn up

EN CY

4.6 Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1 Additional Information

(WA Ref:135212)

The buyer considers that this contract is suitable for consortia bidding.

5.2 Additional Documentation

The following additional documents relating to this notice are available from the site:

Request for Quote - Project Management Services (Cardiff Office)

Appendix 1 - Tender Cover Sheet

Appendix 2 – Technical Quality Response Document

Appendix 3 – Financial and Pricing Response Document

Appendix 4 - Floor Layouts Southgate House

Atodiad 1 -Taflen Glawr Tendr

Atodiad 2 - Dogfen Ymateb Ansawdd

Atodiad 3 - Dogfen Ymateb Ariannol

5.3 Publication date of this notice

29-09-2023

SF 51a

Coding

Commodity categories

ID	Title	Parent category
98340000	Accommodation and office services	Miscellaneous services
79931000	Interior decorating services	Specialty design services
79932000	Interior design services	Specialty design services
79500000	Office-support services	Business services: law, marketing, consulting, recruitment, printing and security
45453000	Overhaul and refurbishment work	Other building completion work
72224000	Project management consultancy services	Systems and technical consultancy services
45453100	Refurbishment work	Overhaul and refurbishment work

Delivery locations

ID	Description
1022	Cardiff and Vale of Glamorgan

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

Document family

Notice details
SEP452055: Provision of Project Management Services to Repurpose Existing Cardiff Office Space Publication date: 29 September 2023 Deadline date: 25 October 2023 00:00 Notice type: Contract Notice Authority name: Social Care Wales
NOV457349: Provision of Project Management Services to Repurpose Existing Cardiff Office Space Publication date: 15 November 2023 Notice type: Contract Award Notice Authority name: Social Care Wales

About the buyer

Main contact:: N/a
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
02/10/2023 13:57	ADDED FILE: RFQ - Welsh Version RFQ - Welsh Version
09/10/2023 09:50	Notice date(s) changed The Deadline date was changed from 18/10/2023 12:00 to 25/10/2023 12:00. Supplier request
09/10/2023 09:50	REPLACED FILE: Request for Quote - Project Management Services (Cardiff Office) Updated timeline
09/10/2023 09:53	REPLACED FILE: Cais am Ddyfynbris - Gwasanaethau Rheoli Prosiectau (Swyddfa Caerdydd) RFQ - Welsh Version - amended timeline

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Postbox – for Buyers and Suppliers

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.