Expenses Management Platform Requirements

Contract details

---

ID:

146112

OCID:

ocds-kuma6s-144345

Contract type:

Services

Procedure type:

Open

Contract award notice ref:

NOV494575

Internal ref:

Portal Ref: 146112

Contact catergory:

C - Local contract let on behalf of one buyer

Buyer:

Careers Wales

Primary CPV code:

N/a

Additional CPV code(s):

Is framework:

No

Carbon reduction plan:

Options:

Description:

Careers Wales is a public sector organisation that provides careers information, advice and guidance to people of all ages in Wales. We help our customers to make informed choices about their education, training and work options. We have a network of offices and centres across Wales, and we deliver our services through various channels, including face-to-face, telephone, webchat, email and social media. As part of our operations, we have to manage the expenses claims of our staff members, who often travel to different locations and incur various costs, such as mileage, accommodation, meals, parking, etc. Our manual systems to process these claims is inefficient, time-consuming, error-prone and costly. We are looking for a new expenses management platform that can automate and streamline our expenses processes, and provide us with better visibility and oversight of our spend. Careers Wales workforce consists of approx. 600 staff and process approx. 300 claims per month. Contract value: £100,000 approximately, over a 3 year period, with a 1 year extension. 1. Tenders for this work can be submitted in Welsh 2. Tenders submitted in Welsh will not be treated less favourably than those submitted in English. 3. The closing dates for the Tender will be the same for those submitted in Welsh and English 4. The timetable for responding to the bids in Welsh will be the same as those submitted in English

Purchasing team:

N/a

---

Contract dates

---

Date awarded:

18 November 2024

Start date:

02 December 2024

End date:

02 December 2027

---

Contract extensions

---

Extended contract end date:

-

Max extension options available:

12 (months)

---

Additional information

---

Additional information:

---

Contact details

---

Contract name:

Mr Paul Powell

Contract email:

N/a

---