Award of Secure Disposal, Data Sanitisation, Recycling and Resale of ICT Equipment

Contract details

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ID:

163354

OCID:

ocds-kuma6s-161582

Contract type:

Services

Procedure type:

Open

Contract award notice ref:

MAR602334

Internal ref:

Portal Ref: 163354

Contact catergory:

C - Local contract let on behalf of one buyer

Buyer:

Torfaen County Borough Council

Primary CPV code:

N/a

Additional CPV code(s):

Is framework:

No

Carbon reduction plan:

Options:

Description:

The Shared Resource Service (SRS) invites suitably qualified and accredited suppliers to submit quotes for the secure collection, disposal, data sanitisation, recycling, and resale of end‑of‑life ICT equipment. This is for a 1 year agreement, starting on the 1st April 2026. The service will support multiple SRS partner organisations and must ensure full compliance with security, legislative, and environmental requirements. Service Requirements Collection & Logistics Scheduled and ad‑hoc collections from SRS sites. Primary collection location: Usk County Hall, with occasional collections required from additional partner sites. Secure chain of custody from the point of collection through to final processing. Ability to manage mixed asset types, including: Laptops Desktops Mobiles and tablets Servers and networking equipment Monitors and peripherals Storage media Security Requirements All data‑bearing devices must be sanitised to ISO27001‑aligned standards. The Supplier must: Hold valid ADISA Certification (preferably ADISA ICT Asset Recovery Standard v8 or later). Provide certificates of data destruction for each asset. Maintain full audit trails including: Asset serial numbers Processing outcome (recycled, shredded, resold, refurbished) Transfer and collection logs Full chain‑of‑custody evidence Environmental Requirements The Supplier must: Maximise reuse and resale where viable. Ensure environmentally responsible disposal of non‑viable items in line with: ISO14001 Environmental Management Systems WEEE Regulations 2013 Suppliers must also provide: Regular resale revenue reports Return of agreed proceeds to SRS Commercial Expectations SRS anticipates no cost for standard collections or standard disposal services unless explicitly agreed in advance. Suppliers must provide details of: Expected income to SRS based on the specification, condition, and resale value of equipment collected. Any circumstances in which charges may apply. Additional Information for Suppliers Please include with your quote: Evidence of ADISA, ISO27001, ISO14001 certification Method statements for collection, data sanitisation, destruction, and resale processes An outline of your resale valuation model Sample reporting or certificates (if available)

Purchasing team:

N/a

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Contract dates

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Date awarded:

25 March 2026

Start date:

25 March 2026

End date:

31 March 2026

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Contract extensions

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Max extension options available:

0 (months)

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Additional information

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Additional information:

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Contact details

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Contract name:

Annette Drew

Contract email:

annettedrew@srswales.com

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