Social and other specific services – public contracts
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Telephone: +44 1443863161
E-mail: jonessl@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: www.caerphilly.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Housing Support
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Accommodation Based Housing Support Services for those disadvantaged through mental ill health
Reference number: CCBC/SP1881/20/RN
II.1.2) Main CPV code
98000000
II.1.3) Type of contract
Services
II.1.4) Short description
Caerphilly County Borough Council (CCBC) are seeking to appoint an organisation to deliver specialist Housing Related Support (HRS) for people with mental ill health through the Housing Support Grant (HSG).
The aim of the HSG is to enable vulnerable people to remain in a more independent living situation through the provision of support.
This specification is outcomes based and the Service Provider is expected to offer an innovative and creative solution to meet accommodation and support needs, ensuring all possible outcomes are achieved is a priority whilst also seeking value for money, providing for the following packages of support. They also need to offer efficient savings over a longer period of time, ensuring that as people become more independent and need less support, the packages of support are tapered down to reflect this.
Full details are in the ITT
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
98000000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
within the Boundaries of Caerphilly CCBC
II.2.4) Description of the procurement
Aims of the service
To deliver HRS that reduces the
Incidences of tenancy breakdown and/or individuals losing their homes
Levels of homelessness and incidences of repeat homelessness
Use of inappropriate temporary accommodation
Crisis admissions to hospital and delayed hospital discharges
Number of emergencies resulting in intensive services being required
The procurement process for this arrangement shall follow a two-stage, Open Procedure. Candidates will be required to pass the selection stage response before the Award Stage will be considered.
Selection Stage - Stage One - This stage shall consist of pass / fail and scored questions. Bidders must pass all pass / fail questions and achieve a score of 6 or above for any scored questions in the Selection Stage to proceed to the Award stage of the evaluation process.
Award Stage - Stage Two All Organisations that successfully pass all elements of the selection stage will progress on to the Award Stage. This stage will be evaluated using the Most Economically Advantageous Tender (MEAT) criterion, structured as Price 20%/Quality 80%
The Quality criteria will be divided into categories consisting of the following sub criteria and weightings:
Interview 60% / Case study 20%
Full details of the tender specification and award criteria can be found in the ITT
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/05/2020
End:
30/04/2024
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
with the option to extend for a further period of up to forty eight (48) months, reviewed after twenty four (24) months
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.11) Main features of the award procedure:
ull details of the tender process and award criteria can be found in the ITT
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/03/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT
REGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE
INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:
1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;
5.1
2. Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11);
3. Enter your correct Organisation Name, Details and Primary Contact Details;
4. Make a note of the Organisation ID and User Name, then click ‘Register’;
5. You will then receive an email from the system asking you follow a link to activate your account;
6. Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the
instructions ensuring that you enter all applicable details;
7. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that
appear in the tender notice, it is essential that only CPV Codes specific to your organisation are
added to your profile;
8. Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like
to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant
opportunities;
9.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box
to denote you have read and understood the terms and that you agree to abide by them. If
you do not agree you cannot complete the registration process. Once you have agreed click on the blue
arrow to move on to the next stage;
10. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in
length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will
enter the Supplier Home page;
11. From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed.
Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your
interest on the applicable button;
12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the
opportunity click the blue arrow;
13. Note the closing date for completion of the relevant project. To find all available documentation
drop-down the ‘Request Documents’ option and click to download all documents;
14. You can now either complete your response or ‘Decline’ this opportunity.
All queries are to be made via the messaging system on the Proactis portal. We will not accept any
questions/queries via telephone/email.
A supplier guide is available via the portal detailing how to use the Proactis Plaza system.
If you require assistance please send a dialogue message via the portal or procurement 01443 863161.
Procurement Clinics are also available should you require further assistance completing and submitting your
tender or for general tendering advice.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=100553.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Non Core full details in the ITT
(WA Ref:100553)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
06/03/2020