CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Llanrwst Library - Library Fit-out

2.2

Description of the goods or services required

Subject to funding approval, Llanrwst Library is relocating to the ground-floor of the former Glasdir Business and Conference Centre.

Conwy County Borough Council wishes to create a new rural community hub /one stop shop for rural Conwy, bringing a number of public services under one roof. The first phase of this will be achieved by:

1. Relocating the library to the ground floor of Glasdir;

2. Creating a new Council information point / one stop shop for rural Conwy to include access to a range of council services eg Revenues and Benefits Assessment Service; Blue Badge applications, Communities for Work, Rural Business Advice, Licensing and Trading Standards, Registrars and Housing Services.

3. Providing a private and confidential space with PC and monitor where customers can remotely connect to other council services and other agencies.

4. In partnership with the health and social care sector, developing the library into a ‘therapeutic landscape’, using library spaces and resources to support mental and physical wellbeing.

This contract is to design and supply library furniture and fittings for the new library which should achieve a relaxing and welcoming environment that promotes reader development and which is

consistent with the principles and approach taken in other Conwy County libraries.

Key to the success of the contract will be the supplier’s ability to respond to the challenges and opportunities presented by a co-located environment where the library is the main occupant in a building shared with other services and organisations.

Please refer to the tender documents for full details.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=107006.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

All product quality requirements as per below must be met or exceeded else your tender will be failed and disqualified and not evaluated any further.

Library shelving should meet the following quality specification;

-Innovative in design giving a modern, contemporary feel to the library and providing a very real wow factor.

-Made in laminate and not metal to achieve the required shapes in the layout.

-Strong and durable materials with at least 25mm MDF (not MFC) for bookcase structure and 18mm MDF for tops, ends and shelves.

-Customised wedges and infills to join bookcases into specific shapes in the layout.

-Fully adjustable shelves which offer flexibility in display of stock and can be changed quickly and easily as required.

-Angled shelves so books are tipped towards the eyeline of the viewer standing in front.

-Shelving units should have backs supplied to prevent stock falling behind units and for easy merchandising of stock.

-Integral bottom shelf supports for all fiction areas, ensuring smaller books are brought to the front of the shelf.

-Exposed edges must be edge-banded in matching ABS edging 2mm thick.

-Available in a range of heights and widths with the ability to fit custom widths to maximise specific spaces.

-Customisable for retail-style display walls with graphic lightboxes (including cable management), magazine and leaflet display.

-Integrated guiding with holders for easily changeable graphic headers.

-All shelving must be guaranteed for 10 years against manufacturing defects.

-A fully fitted and finished look is required. Shelves and desks must be safely attached to walls and all fixed unitary should be scribed to walls and floors, including scribing into corners and around obstacles. All voids and corners must be infilled, tops must be covered to the walls leaving no gaps which are unsightly and difficult to clean.

-All shelving should allow for adequate customer circulation that is DDA Compliant.

-To achieve maximum potential of the new design and layout, staff training should be incorporated to embed Reader Development principles.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

Llanrwst 2021

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:107006)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice