CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Compositional Analysis of General/Residual Waste Skips from CCBC HWRCs

2.2

Description of the goods or services required

CCBC Waste Management Department is looking to commission a contractor to undertake a compositional analysis of the mixed residual waste arisings specifically those deposited in the general waste containers situated across the Council’s network of Household Waste Recycling centres.

The aim of this exercise is to produce information on the suitability of this waste stream for recycling or otherwise and support the Council’s future performance management reporting of this sector.

It is important to note that this task has been requested by Welsh

Government (WG) and the regulator Natural Resources Wales (NRW) and ultimately will be used to evidence due diligence and good governance.

The Council are therefore looking for a supplier to undertake a sampling regime that is representative and reliable and takes into account the demography and geography of the Borough and its hinterland.

The contractor must have a proven track record of undertaking similar compositional analysis studies recognizing NRW and WRAP Cymru protocols and procedures and will be required to demonstrate this in their tender response.

The preferred supplier is to undertake the survey work before the end of March 2021. This is subject to COVID controls but as it stands there is good reason for this work to be undertaken despite the local pressures and effects of lockdown.

Caerphilly CBC will arrange for the provision of a suitably safe and compliant facility for sampling and will coordinate the delivery of containers in a timely manner to facilitate efficient and effective sampling process.

The analysis will require the sampling of skips used both during the week and on the weekend and thus reflect the nature and quantity of traffic through the period. The exercise should at least receive one load from each site whilst taking additional samples from skips from the busier sites.

All waste will be sorted and classified into a comprehensive category list. Such categorisations should be in line with procedure and protocols that WRAP Cymru and other sector institutions endorse.

A sort area will be provided in addition to welfare facilities including toilets handwashing to ensure a COVID safe working environment for the contractors. It will facilitate an effective and efficient sampling exercise to function. Mechanical plant /equipment will be available to assist with removing sorted waste loads or bins or a skip will be available for our staff to sort waste into.

Sampling staff will be required to work within the opening times of the survey site (which are 07.00 hours to 18.00 hours) over a fixed period of up to 18 days maximum. The team will receive a site induction when they arrive on site.

Caerphilly CBC Waste Team will be responsible for delivery of skips by 9am to allow maximum sorting to be carried out throughout the day. Skip containers will NOT be compacted. Skip containers will be filled by site users as normal to a maximum of half to three quarters full and no more. Whilst we are unable to guarantee the precise contents deposited in our skips we will endeavour to ensure that there are no wastes presented that would be deleterious and or injurious to health.

In summary CCBC requires:

-A report of composition by percentage weight per site, which will summarise overall % composition across all sites using suitable tables and charts.

-A separate indication of recyclability and reusability as a % of total weight for each stage (bulky, bagged, and loose waste) and total % of all headline material types.

-A conclusion Document of text of at least 2 x A4 is requested which summarises findings and recommendations for service improvement.

-The bid should include all project management, fieldwork, data analysis and reporting costs.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=107359.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT REGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:

1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;

2. Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11);

3. Enter your correct Organisation Name, Details and Primary Contact Details;

4. Make a note of the Organisation ID and User Name, then click ‘Register’;

5. You will then receive an email from the system asking you follow a link to activate your account;

6. Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details;

7. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile;

8. Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;

9.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage;

10. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page;

11. From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your

interest on the applicable button;

12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow;

13. Note the closing date for completion of the relevant project. To find all available documentation drop-down the ‘Request Documents’ option and click to download all documents;

14. You can now either complete your response or ‘Decline’ this opportunity. All queries are to be made via the messaging system on the Proactis portal. We will not accept any questions/queries via telephone/email.

A supplier guide is available via the portal detailing how to use the Proactis Plaza system.

If you require assistance please contact Jemma Ford. 01443 863163; fordj1@caerphilly.gov.uk or the procurement team on 01443 863161.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCBC/PS2017/21/AP

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:107359)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice