CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Purchase of a New Front Wheeled Loader for CCBC Waste Transfer Station

2.2

Description of the goods or services required

The Council requires One (1) Brand New Wheeled Front Loader machine. Tenderers must be the original

equipment manufacturer (OEM), the OEM’s designated UK distributor(s) or Regional Dealer(s).

The tenderer is required to include for the Supply, Delivery and Installation/Site Set Up of the New

Wheeled Front Loader on-site at the Council Full Moon Civic Amenity (CA) Site/ Waste Transfer Station

WTS).

In order for the Council to run the named site efficiently, the Council will be looking to purchase the New

Front Wheel Loader machine outright. The machine will facilitate the loading of waste material into

open-top ejector trailers and provide general material handling operations, together with the provision of other related on site services.

The successful tenderer will be responsible for providing the necessary training of Council employees that will be utilizing the machine at site and servicing of the new wheel front loader as part of the warranty and maintenance period.

The New Wheeled Front Loader must be capable of positive handling to ensure precise, no-slip, safe and accurate movements during operation in all weather conditions including for winter ice conditions. Cab

stability is crucial as the wheel loader will be loading recyclate and residual waste material.

Full details of the specification requirement for the New Wheeled Front Loader are set out within the tender documentation which can be accessed via the Proactis Supplier Portal. Details of how to register and tender via the Proactis Supplier Portal are set out under section VI.3) Additional Information of this contract notice.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=107420.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

One (1) Brand New Wheeled Front Loader machine

3 Conditions for Participation

3.1

Minimum standards and qualification required

Tenderers must be the original equipment manufacturer (OEM), the OEM’s designated UK distributor(s) or Regional Dealer(s).

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCBC/PS2020/21/AP (RQST13134)

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Tenderers must express an interest in this tender by completing the following process:

1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login

2.Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.)

3.Enter your correct Organisation Name, Details and Primary Contact Details.

4.Please make a note of the Organisation ID and User Name, then click "Register".

5.You will then receive an email from the system asking you follow a link to activate your account.

6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.

7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile.

8.Buyer Selection – At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.

9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.

10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page.

11.From the Home Page, go to the “Opportunities” icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.

12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.

13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the ‘Request Documents’ option and click to download all documents.

14.You can now either complete your response or "Decline" this opportunity.

All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email.

A supplier guide title "Supplier_step-by-step_guide" is available via the portal and this contract notice detailing how to use register on the Proactis Plaza system.

If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.uk

When submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system. A copy of this guide is attached to this notice, titled "e-Tendering_Supplier_Guide"

(WA Ref:107420)

Relates to the following project/programme financed by EU Community Funds: This purchase is being funded by funding through the Welsh Government.

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice