Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Monmouthshire County Council
County Hall, Rhadyr
Usk
NP15 1GA
UK
Contact person: Sue Day
Telephone: +44 1633644644
E-mail: sueday@monmouthshire.gov.uk
NUTS: UKL21
Internet address(es)
Main address: http://www.monmouthshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0277
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Market Testing for Provision for the Supply of Frozen Ready Prepared Meals
II.1.2) Main CPV code
15000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Monmouthshire County Council is seeking to conduct preliminary market consultation before commencing the procurement procedure for its “Monmouthshire Meals” service
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
15000000
15800000
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
Monmouthshire
II.2.4) Description of the procurement
“Monmouthshire Meals” is a unique and flexible meals on wheels service that provides nutritional food that can be delivered both hot and cold to suit a number of dietary and cultural requirements.
Delivering approximately 1,200 meals per week, 365 days of the year, across the whole of the county of Monmouthshire. Which enables the residents to live as independently as possible within their own homes. There is an expectation that the prepared meals would be delivered to a dedicated central location within the County twice a week for onward delivery by Council staff in specially adapted vehicles.
The “Monmouthshire Meals” strap line is “more than a meal” as the staff are actively encouraged to spend time with service users plating their meal, making a drink, having a chat and assisting with small chores around the house as and where possible.
The council is seeking to conduct preliminary market consultation before commencing the procurement procedure. The objective of this consultation is to understand the current capacity of the market to provide frozen plated meals and to establish what potential exists to develop a quality, nutritionally balanced meal to further enhance this much-valued service.
The Council’s vision is to use locally sourced and seasonal ingredients for its meals in an attempt to add nutritional benefits to the dining experience whilst reducing our carbon footprint and supporting the local economy.
Interested suppliers would need to be able to provide a range of dishes that would enable the service to offer a good choice of meat based, vegetarian, vegan and pescatarian meals and a range of hot and cold desserts to cover four choices of meals a day on a four-week rolling menu. We would also need to be able to access meals to suit all dietary needs and an extensive range of meals that comply with the ITSI regulations.
Interested Suppliers are invited to submit a written response to the “Market Testing Questionnaire” attached to Paulinebatty@monmouthshire.gov.uk Or stephaniebosley@monmouthshire.gov.uk no later than 28th February 2021
II.3) Estimated date of publication of contract notice:
05/04/2021
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
Please note, the Council intends to use the information gathered to shape the proposed Project. Accordingly, commercially confidential information should not be provided and the Council reserves the right in its absolute discretion to use (or not use) the information provided, or any part thereof to shape any future procurement process undertaken. Information provided may be made public. Participating in this market sounding exercise will not guarantee short-listing at a later stage in the procurement, and the Council reserves the right not to proceed with the procurement process. The Council will not meet any costs incurred by any party in responding to this notice or in attending any Provider information day that may be held.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=107636.
(WA Ref:107636)
VI.5) Date of dispatch of this notice
26/01/2021