Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Glyndwr University
Plas Coch, Mold Road
Wrexham
LL11 2AW
UK
Contact person: Arwel Staples
Telephone: +44 1978293188
E-mail: arwel.staples@glyndwr.ac.uk
Fax: +44 1978293188
NUTS: UKL23
Internet address(es)
Main address: www.glyndwr.ac.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0288
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.sell2wales.gov.wales
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.sell2wales.gov.wales
I.4) Type of the contracting authority
Other: University
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Current Research Information System & On-going Support
Reference number: AS /SM/26042021
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The University wishes to procure a modern, interfaced, flexible cloud hosted Current Research Information Software(CRIS) The University is seeking to implement a CRIS that will interface with its main corporate business systems in order to achieve maximum benefits in relation to interfaces /integration and process improvement, It seeks to find a solution that will not only comply with external agendas, manage research capacity and performance data and manage external funding and research ethics workflows, but also enable the user to build detailed, high level reports.
A CRIS is required to ensure that the University is able to identify, record, measure and report (internally and externally where appropriate) research capacity and performance in terms of:
PGR student supervisory capacity and students supervised
Academic external engagement and esteem
Research publications and other outputs
Research projects and income (applied for and obtained)
Research impact
Other measures of esteem and engagement
A CRIS will:
Interface with internal and external systems specified in Section 4.1 of Appendix 1 – Technical Specification
Provide a workflow for costing, pricing, monitoring, reporting and internal authorisation of bids for research and related grants and contracts
Provide a workflow for central and distributed research ethics review and approval processes
Allow access to authoritative research related information that can be accessed via a reporting function within the system
Enable the university to make significant improvements to the current administrative processes
Enable at least 250 individual academic and professional services staff users and up to 2,000 students to access and use relevant elements of the system
To define and implement an interfaced Current Research Information System [CRIS] accessible through the network to all Wrexham Glyndwr University sites. In addition, it should be accessible to remote users (e.g. from home) via the University’s staff portal.
To ensure that there are seamless and effective links between the CRIS and other corporate information systems including HR, Finance, WAM, SITS, Timetabling, with the University’s external Research Repository, and with the University’s web site.
Training on the system and on installation of vendor packages to enable day to day operation of the system by the University
Software licencing including ongoing annual support & maintenance for the system for up to 5 years
The Targeted contract dates will commence from 1st August 2021 for the implementation and “Go Live” from a software licencing perspective will commence once final acceptance testing has been signed off during University’s 2021/22 Financial Year. (between 1st August 2021 and 31st July 2022). Actual dates to be agreed with the university.
II.1.5) Estimated total value
Value excluding VAT:
233 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKL2
Main site or place of performance:
Wrexham, Wales
II.2.4) Description of the procurement
The University wishes to procure a modern, interfaced, flexible cloud hosted Current Research Information (CRIS). The University is seeking to implement a CRIS that will interface with its main corporate business systems in order to achieve maximum benefits in relation to interfaces /integration and process improvement, It seeks to find a solution that will not only comply with external agendas, manage research capacity and performance data and manage external funding and research ethics workflows, but also enable the user to build detailed, high level reports.
A CRIS is required to ensure that the University is able to identify, record, measure and report (internally and externally where appropriate) research capacity and performance in terms of:
PGR student supervisory capacity and students supervised
Academic external engagement and esteem
Research publications and other outputs
Research projects and income (applied for and obtained)
Research impact
Other measures of esteem and engagement
A CRIS will:
Interface with internal and external systems specified in Section 4.1 of Appendix 1 – Technical Specification
Provide a workflow for costing, pricing, monitoring, reporting and internal authorisation of bids for research and related grants and contracts
Provide a workflow for central and distributed research ethics review and approval processes
Allow access to authoritative research related information that can be accessed via a reporting function within the system
Enable the university to make significant improvements to the current administrative processes
Enable at least 250 individual academic and professional services staff users and up to 2,000 students to access and use relevant elements of the system
To define and implement an interfaced Current Research Information System [CRIS] accessible through the network to all Wrexham Glyndwr University sites. In addition, it should be accessible to remote users (e.g. from home) via the University’s staff portal.
To ensure that there are seamless and effective links between the CRIS and other corporate information systems including HR, Finance, WAM, SITS, Timetabling, with the University’s external Research Repository, and with the University’s web site.
Training on the system and on installation of vendor packages to enable day to day operation of the system by the University
Software licencing including ongoing annual support & maintenance for the system for up to 5 years
The Targeted contract dates will commence from 1st August 2021 for the implementation and “Go Live” from a software licencing perspective will commence once final acceptance testing has been signed off during University’s 2021/22 Financial Year. (between 1st August 2021 and 31st July 2022). Actual dates to be agreed with the university.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
233 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Renewals expected in 2026
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Applicable
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Please provide details of up to three contracts examples, one of which must be for a Higher Education institution in the United Kingdom for The supply and delivery for Current Research Information System & On-going Support within the last 3 years
Minimum level(s) of standards required:
Please note at least ONE of the three contact examples MUST be from a Higher Education Institution in the UK which is a member of Universities UK or Guild HE within the last 3 years otherwise the Tender bid will not be considered further.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As specified in the Procurement documents
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/06/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
14/06/2021
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Contract Renewal in 2026, hence further notices in May 2026
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=110544.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:110544)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
12/05/2021