Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Glyndwr University
Plas Coch, Mold Road
Wrexham
LL11 2AW
UK
Telephone: +44 1978293188
E-mail: arwel.staples@glyndwr.ac.uk
Fax: +44 1978293188
NUTS: UKL23
Internet address(es)
Main address: www.glyndwr.ac.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0288
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.sell2wales.gov.wales
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.sell2wales.gov.wales
I.4) Type of the contracting authority
Other: University
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The supply and implementation of an Integrated HR and Payroll Solution
Reference number: AS/KT/31052021
II.1.2) Main CPV code
48450000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The University wishes to procure a fully integrated, cloud-based, HR and Payroll system which is accessible by all employees and empowers managers through access to team data via self-service.
An integrated HR and Payroll solution is required to support core human resources and payroll administrative processes, provide self-service for employees and managers and support HR policy and guidance and case management, covering the following areas:
Vacancy management, recruitment and selection
Organisational and employee data
Workforce management, analytics and planning
Engagement and development
Occupational health and safety
Benefits, pay and pensions
Leavers
Communication and correspondence
Statutory and internal reporting
An integrated HR and Payroll solution will:
Enable the University to improve process efficiency and rationalise existing systems
Enable at least 500 substantive, 80 sessional and 170 casual members of staff access and use relevant parts of the system
Provide employee and manager self-service and workflow functionality
Provide seamless and effective links between other corporate information systems
Allow the University to run up to 4 PAYE payrolls and multiple pensions for approx. 750 staff (including staff with multiple posts & pensions)
Allow the University to meet its obligations in respect to The Welsh Language Standards
II.1.5) Estimated total value
Value excluding VAT:
291 667.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48451000
72212450
79631000
II.2.3) Place of performance
NUTS code:
UKL23
Main site or place of performance:
Wrexham
II.2.4) Description of the procurement
The University wishes to procure a fully integrated, cloud-based, HR and Payroll system which is accessible by all employees and empowers managers through access to team data via self-service.
An integrated HR and Payroll solution is required to support core human resources and payroll administrative processes, provide self-service for employees and managers and support HR policy and guidance and case management, covering the following areas:
Vacancy management, recruitment and selection
Organisational and employee data
Workforce management, analytics and planning
Engagement and development
Occupational health and safety
Benefits, pay and pensions
Leavers
Communication and correspondence
Statutory and internal reporting
An integrated HR and Payroll solution will:
Enable the University to improve process efficiency and rationalise existing systems
Enable at least 500 substantive, 80 sessional and 170 casual members of staff access and use relevant parts of the system
Provide employee and manager self-service and workflow functionality
Provide seamless and effective links between other corporate information systems
Allow the University to run up to 4 PAYE payrolls and multiple pensions for approx. 750 staff (including staff with multiple posts & pensions)
Allow the University to meet its obligations in respect to The Welsh Language Standards
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
291 667.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further 2 years (1 + 1)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
None
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the procurement documents
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/07/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
28/07/2021
Local time: 12:00
Place:
Glyndwr University
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
June 2026 or June 2028
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
As part of the Selection Criteria, Please provide details of up to three contract examples undertaken in the last 3 years, one of which should be for the supply and implementation of an integrated HR and Payroll solution within a UK Higher Education or UK Public Sector organisation. This is a pass/ fail requirement.
Please note bidders need to be aware of the University's obligations to comply with the Welsh Language Standards and ensure that their software solution will meet those obligations.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=111137.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:111137)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
16/06/2021