Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
Telephone: +44 2920873732
E-mail: Socialcare.Procurement@cardiff.gov.uk
NUTS: UKL22
Internet address(es)
Main address: www.cardiff.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
http://demand.sproc.net
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.sproc.net
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Health and Social Care
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Dynamic Purchasing System Domiciliary Care for Adults and Sessional Support for Children Young People and Families
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Cardiff Council currently commissions 32,000 hours per week of Domiciliary Care services for Adult via a Dynamic Accredited Provider List akin to a Dynamic Purchasing Services. There are circa 60 providers on the current arrangement, which expires on 3 November 2021. Cardiff Council also commissions Sessional Support for Children Services via Spot Purchasing arrangements with 7 providers.
The Social Services & Well-Being (Wales) Act 2014 (the Act) imposes various duties on local authorities and health boards that require them to work to promote the well-being of those who need care and support, or carers who need support, working on a regional basis wherever possible.
It is agreed that a new Dynamic Purchasing System (DPS) is implemented in Cardiff, which will replace the current arrangements for commissioning Adult Domiciliary Care and Children Sessional Support Services. The new DPS established will enable Cardiff Council to commission Domiciliary Care and Sessional Support Services for adults, children, young people and their families. The expenditure for these services are, Adult Services GBP25m per annum and Children Services cGBP817,000 per annum.
The services concerned fall under Schedule 3 of the Public Contracts Regulations 2015 (“the Regulations”) and accordingly are subject to the so called ‘Light Touch Regime’ which means that when procuring these Services the Council should comply with the mandatory requirements set out in the Light Touch Regime (Regulations 74-77). Under Regulation 76, the council is free to establish a procedure, provided that, the procedure is sufficient to ensure compliance with the principles of transparency and equal treatment of economic operators (suppliers). Regulation 34 of the Public Contracts Regulation 2015 expressly provides that contracting authorities may use a dynamic purchasing system for commonly used purchases the characteristics of which are generally available on the market, and meet their requirements and for this reason the model proposed, is a Dynamic Purchasing System.
The Council reserves:-
1. the right to withdraw this contract notice and opportunity advertised at any time
2. the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, postpone this procurement at any time.
All economic operators (potential suppliers), who wish to take part in this procurement do so at their own expense and risk.
Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85310000
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Cardiff Council currently commissions 32,000 hours per week of Domiciliary Care services for Adult via a Dynamic Accredited Provider List akin to a Dynamic Purchasing Services. There are circa 60 providers on the current arrangement, which expires on 3 November 2021. Cardiff Council also commissions Sessional Support for Children Services via Spot Purchasing arrangements with 7 providers.
The Social Services & Well-Being (Wales) Act 2014 (the Act) imposes various duties on local authorities and health boards that require them to work to promote the well-being of those who need care and support, or carers who need support, working on a regional basis wherever possible.
It is agreed that a new Dynamic Purchasing System (DPS) is implemented in Cardiff, which will replace the current arrangements for commissioning Adult Domiciliary Care and Children Sessional Support Services. The new DPS established will enable Cardiff Council to commission Domiciliary Care and Sessional Support Services for adults, children, young people and their families. The expenditure for these services are, Adult Services cGBP25m per annum and Children Services cGBP817,000 per annum.
Within the DPS, Providers will be able to register to deliver services against one, some or all of the categories providing they meet the minimum criteria to be able to do so. The three categories are;
- Cluster Based Services for Older People and Mental Health Services for Older People
- City Wide Services for Specialist Population Groups (including Learning Disability, Physical & Sensory Impairment, Mental Health & Substance Misuse Services)
- City Wide Children’s Domiciliary Care & Sessional Support Services
The services concerned fall under Schedule 3 of the Public Contracts Regulations 2015 (“the Regulations”) and accordingly are subject to the so called ‘Light Touch Regime’ which means that when procuring these Services the Council should comply with the mandatory requirements set out in the Light Touch Regime (Regulations 74-77). Under Regulation 76, the council is free to establish a procedure, provided that, the procedure is sufficient to ensure compliance with the principles of transparency and equal treatment of economic operators (suppliers). Regulation 34 of the Public Contracts Regulation 2015 expressly provides that contracting authorities may use a dynamic purchasing system for commonly used purchases the characteristics of which are generally available on the market, and meet their requirements and for this reason the model proposed, is a Dynamic Purchasing System.
The Council reserves:-
1. the right to withdraw this contract notice and opportunity advertised at any time
2. the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, postpone this procurement at any time.
All economic operators (potential suppliers), who wish to take part in this procurement do so at their own expense and risk.
Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise
Please note that this notice will remain open for the proposed duration of the contract (3 years with the potential to extend for a further period of up to 3 years, which if such extension is exercised, the notice period will be updated) allowing providers to apply to join the DPS at any time. This will be through www.sproc.net, which provides further information in respect of the accreditation and enrolment process together with the evaluation criteria, categories and sub categories where applicable.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.6) Estimated value
Value excluding VAT:
156 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
up to a further 36 months
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/10/2021
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
04/11/2021
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
3 years
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Social Value/Community Benefits included in this contract are:
- Promoting the Wellbeing of Young People and Vulnerable Adults
- Local Training & Employment Opportunities
- Ethical Employment
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=113292.
(WA Ref:113292)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
20/08/2021