Concession notice
Section I: Contracting
authority/entity
I.1) Name and addresses
Glyndwr University
Plas Coch, Mold Road
Wrexham
LL11 2AW
UK
Telephone: +44 1978293188
E-mail: arwel.staples@glyndwr.ac.uk
Fax: +44 1978293188
NUTS: UKL23
Internet address(es)
Main address: www.glyndwr.ac.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0288
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.sell2wales.gov.wales
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.sell2wales.gov.wales
I.4) Type of the contracting authority
Other: University
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
International Student Payment Solution including SRS-19 Online Payment Gateway SITS component integration
Reference number: AS/SC/16082021
II.1.2) Main CPV code
66115000
II.1.3) Type of contract
Services
II.1.4) Short description
The University has a requirement to procure International Student Payment Solution including Integration with the SRS-19 Online Payment Gateway Tribal SITS component.
The Contract Notice has been advertised on the Sell2Wales website and the process is being conducted under the Concession Contracts Regulations 2016.
Scope includes the following:
International Student Payment Solution including Integration with the SRS-19 Online Payment Gateway Tribal SITS component. This is a Pass/ Fail criteria. Bidders MUST have in place the integration capability with the SRS-19 online payment gateway SITS component.
The University seeks to appoint a provider of an effective and efficient payment portal dedicated to online international payments and any associated refunds.
The payment solution should offer fair pricing and competitive rates of exchange in a wide range of currencies to all students.
To reduce the amount of unidentified direct bank transfers received from international students and to facilitate the processing of payments and their reconciliation to the finance/student record system.
To provide clear and simple information to payers which will result in improved communication on payment status and support with the payment process.
To offer a multilingual payment platform which will support a wide range of international students.
To improve the refund process by removing manual and unsecure processes with the introduction of a secure platform with the ability to securely receive and refund payments to protect students and the university whilst meeting all necessary local regulatory requirements (KYC and AML).
In additional the University is interested in any possible value added solutions that could improve the monitoring of payment plans for students.
Initial 3 year contract duration with option to extend for a further 2 years subject to annual reviews.
II.1.5) Estimated total value
Value excluding VAT:
25 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48442000
66110000
II.2.3) Place of performance
NUTS code:
UKL23
Main site or place of performance:
Wrexham.
II.2.4) Description of the procurement
The University has a requirement to procure International Student Payment Solution including Integration with the SRS-19 Online Payment Gateway Tribal SITS component.
The Contract Notice has been advertised on the Sell2Wales website and the process is being conducted under the Concession Contracts Regulations 2016.
Scope includes the following:
International Student Payment Solution including Integration with the SRS-19 Online Payment Gateway Tribal SITS component. This is a Pass/ Fail criteria. Bidders MUST have in place the integration capability with the SRS-19 online payment gateway SITS component.
The University seeks to appoint a provider of an effective and efficient payment portal dedicated to online international payments and any associated refunds.
The payment solution should offer fair pricing and competitive rates of exchange in a wide range of currencies to all students.
To reduce the amount of unidentified direct bank transfers received from international students and to facilitate the processing of payments and their reconciliation to the finance/student record system.
To provide clear and simple information to payers which will result in improved communication on payment status and support with the payment process.
To offer a multilingual payment platform which will support a wide range of international students.
To improve the refund process by removing manual and unsecure processes with the introduction of a secure platform with the ability to securely receive and refund payments to protect students and the university whilst meeting all necessary local regulatory requirements (KYC and AML).
In additional the University is interested in any possible value added solutions that could improve the monitoring of payment plans for students.
Initial 3 year contract duration with option to extend for a further 2 years subject to annual reviews.
II.2.6) Estimated value
Value excluding VAT:
25 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 60
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
None
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The University has a requirement to procure International Student Payment Solution including Integration with the SRS-19 Online Payment Gateway Tribal SITS component.
This is a Pass/ Fail criteria. Bidders MUST have in place the integration capability with the SRS-19 online payment gateway TRIBAL SITS component.
Section IV: Procedure
IV.1) Description
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/09/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
20TH August 2024 or 20th August 2026
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The University has a requirement to procure International Student Payment Solution including Integration with the SRS-19 Online Payment Gateway Tribal SITS component.
This is a Pass/ Fail criteria. Bidders MUST have in place the integration capability with the SRS-19 online payment gateway Tribal SITS component.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=113401.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:113401)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
20/08/2021