Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
Telephone: +44 796793197
E-mail: lloyd.davies2@cardiff.gov.uk
NUTS: UKL22
Internet address(es)
Main address: www.cardiff.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Transportation and Processing of Municipal Dry Mixed Recyclables
Reference number: ERFX1007581
II.1.2) Main CPV code
90514000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council operates an MRF facility in Cardiff which processes approx. 35,000 tonnes of Dry Mixed Recyclate (DMR) per year, however due to limitations of the facility it requires a third party to collect and transport any excess DMR to a facility to be sorted and recycled on its behalf.
II.1.5) Estimated total value
Value excluding VAT:
1 200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90500000
90514000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The Welsh Government has set local authorities statutory targets of recycling 58 per cent by 2016-17, 64 per cent by 2019-20 and 70 per cent of waste by 2024-25. The Council is encouraged to divert waste away from landfill so that it can be reused or recovered.
1.2 Cardiff Council collects approximate 750 tonnes of residential Dry Mixed recyclables (DMR) each week in green co-mingled plastic bags from the kerbside.
1.3 Cardiff Council operate our own Materials Reclamation Facility (MRF) which currently operates two shifts and has the capacity to process approximately 600 tonnes of the residential waste per week.
1.4 The Authority requires an arrangement, through a third party, for the processing, reuse/recycling and disposal of their municipal DMR waste.
1.5 The Contractor will arrange for collection and haulage of contract waste from the Waste Transfer Station (WTS) at Lamby Way site, Rumney, Cardiff, CF3 2HP and the safe and compliant transportation of the waste to their designated licensed treatment facility (ies).
1.6 The Service Provider shall be fully responsible for the waste on collection. Collection of the waste material by the Service Provider or a duly permitted third party, will be the responsibility (and at the cost of) the Service Provider. All hauliers must have a valid Waste Carriers Licence and either a valid SSIP or a completed H& S Questionnaire (Appendix 7).
1.7 It is anticipated that approximately 100 tonnes of residential waste will be available per week, however the Authority cannot guarantee that these volumes will not be reduced or be in excess of these anticipated amounts. During busy periods such as Christmas and New Year these volumes will be exceeded.
1.8 Further to 1.3, the Authority will conduct a review of the tonnage made available under the contract after the first 12 months of the contract. Prices quoted are fixed for each quarter and following this they are subject to indexation in accordance with the terms and conditions.
1.9 The transportation and treatment arrangement of the DMR materials under this contract shall be for a period of 12 months with an option of a 12 months extension. The contract is expected to commence in October 2021 with a review after each year has lapsed.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/11/2021
End:
31/10/2022
This contract is subject to renewal: Yes
Description of renewals:
12 Month extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/10/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
04/01/2022
IV.2.7) Conditions for opening of tenders
Date:
04/10/2021
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=113708.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Social Value portal added as per tender documents
(WA Ref:113708)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
02/09/2021