Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Milford Haven Port Authority
Gorsewood Drive, Milford Haven
Pembrokeshire
SA73 3ER
UK
Telephone: +44 1646696100
E-mail: emma.lewis@mhpa.co.uk
NUTS: UKL
Internet address(es)
Main address: www.sell2wales.gov.wales
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1129
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://mhpa.sharepoint.com/:f:/s/O365Tenders/EnRHskVe2XZJhPT6YyOPWEcBu4SLyaeL9nkb6LFMfaBBfQ?e=hlHQPR
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.6) Main activity
Port-related activities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Digital Transformation Design and Implementation of Enterprise Resource Planning and HR&Payroll Solution
II.1.2) Main CPV code
72250000
II.1.3) Type of contract
Services
II.1.4) Short description
MHPA is seeking provision of system integrator (“SI”) services for the design, and implementation and ongoing support of an ERP or similar technology platform that will meet the functional requirements
II.1.5) Estimated total value
Value excluding VAT:
350 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
ERP system
HR&Payroll Solution
II.2) Description
Lot No: 1
II.2.1) Title
ERP system
II.2.2) Additional CPV code(s)
48000000
48620000
72265000
II.2.3) Place of performance
NUTS code:
UKL1
Main site or place of performance:
Pembrokeshire
II.2.4) Description of the procurement
Implementation and configuration of an ERP system
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
An option to extend the support agreement
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
HR & Payroll System and implementation
II.2.2) Additional CPV code(s)
48000000
30211400
48982000
II.2.3) Place of performance
NUTS code:
UKL1
Main site or place of performance:
Pembrokeshire
II.2.4) Description of the procurement
To provide, implement and configure a HR & Payroll system
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend support agreement
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/11/2021
Local time: 09:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
19/11/2021
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
25/02/2022
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Tender documentation can be accessed via the Sharepoint link below.
All queries must be made via email to emma.lewis@mhpa.co.uk
Tenders must be submitted to tenders@mhpa.co.uk
Sharepoint Link: https://mhpa.sharepoint.com/:f:/s/O365Tenders/EnRHskVe2XZJhPT6YyOPWEcBu4SLyaeL9nkb6LFMfaBBfQ?e=hlHQPR
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=114664.
(WA Ref:114664)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
13/10/2021