Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Denbighshire County Council
Caledfryn
Denbigh
LL16 3RJ
UK
Contact person: Peter Lea
Telephone: +44 1824706950
E-mail: peter.lea@denbighshire.gov.uk
NUTS: UKL13
Internet address(es)
Main address: www.denbighshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Traffic Signal Maintenance Contract for 6 North Wales Local Authorities
Reference number: GSC1000508REQ
II.1.2) Main CPV code
50232200
II.1.3) Type of contract
Services
II.1.4) Short description
Tender for the maintenance of traffic signal installations, signal controlled crossings and the remote monitoring system, covering the area of Conwy County Borough, Denbighshire County, Flintshire County Wrexham County Borough Council, Isle of Anglesey County and Gwynedd Council for a period of 4 years with the option of an extension for a further 2 years renewable annually.
This Contract is for the maintenance of Traffic Signal Installations and Signal Controlled Crossings and Remote Monitoring System (RMS) and covers five elements:
(a) Rectification of faults resulting from fair wear and tear only, including the misalignment of signal heads by anything other than vandalism,
(b) Rectification of faults, made necessary by any cause other than by fair wear and tear and other minor repairs,
(c) Regular Inspection(s) and the reporting of the condition of equipment,
(d) On site in-station maintenance for RMS of up to 80 hours per annum, note a Siemens OMCU is installed at most sites covered by this contract.
(e) Accurate records for the delivery and completion of all faults or work instructions. The Contractor will align with, and maintain any Fault Management System employed by the Authority.
II.1.5) Estimated total value
Value excluding VAT:
700 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 6 lots
II.2) Description
Lot No: 1
II.2.1) Title
Traffic Signal Maintenance, Flintshire County Council
II.2.2) Additional CPV code(s)
50232200
II.2.3) Place of performance
NUTS code:
UK
UKL23
Main site or place of performance:
Flintshire
II.2.4) Description of the procurement
Traffic Signal Maintenance, Flintshire
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Option to extend by 1 & 1 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Traffic Signal Maintenance, Conwy County Borough Council
II.2.2) Additional CPV code(s)
50232200
II.2.3) Place of performance
NUTS code:
UK
UKL13
II.2.4) Description of the procurement
Traffic Signal Maintenance, Conwy
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Option to extend 1&1 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Traffic Signal Maintenance, Denbighshire County Council
II.2.2) Additional CPV code(s)
50232200
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
Denbighshire
II.2.4) Description of the procurement
Traffic Signal Maintenance, Denbighshire
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Option to extend by 1 & 1 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Traffic Signal Maintenance, Gwynedd
II.2.2) Additional CPV code(s)
50232200
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
Gwynedd
II.2.4) Description of the procurement
Traffic Signal Maintenance, Gwynedd
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Option to extend by 1 & 1 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Traffic Signal Maintenance, Anglesey County Council
II.2.2) Additional CPV code(s)
50232200
II.2.3) Place of performance
NUTS code:
UKL11
Main site or place of performance:
Anglesey
II.2.4) Description of the procurement
Traffic Signal Maintenance, Anglesey
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Option to extend by 1 & 1 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Traffic Signal Maintenance, Wrexham County Borough Council
II.2.2) Additional CPV code(s)
50232200
II.2.3) Place of performance
NUTS code:
UKL23
Main site or place of performance:
Wrexham
II.2.4) Description of the procurement
Traffic Signal Maintenance, Wrexham
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Option to extend by 1 & 1 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/02/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
07/02/2022
Local time: 12:00
Place:
Electronic via Proactis
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Instructions
1. Log in to PROACTIS at https://supplierlive.proactisp2p.com
2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3
3. Click the “Sign Up” button at the bottom of the window
4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address.
5. Please make a note of the Organisation ID and User Name, then click “Register”
6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.
7. Please enter the information requested, click the “>” on the screen and follow the instructions
ensuring that you enter all applicable details.
8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your
business to ensure that you get notification of opportunities that are of interest.
9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish)
10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)
11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.
12. In the Finish screen please enter a new password and note all your Login details for future reference.
13. Now click “Complete Registration” and you will enter the Supplier Network page.
14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.
15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please
ensure that you select the correct one.
16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document.
17. You can now either create your response”, or “Decline” this opportunity.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=116494.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Information provided in the Tender.
(WA Ref:116494)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
07/01/2022