Contract notice
Section I: Contracting
authority
I.1) Name and addresses
RHA Wales Group Limited
Ty Gwyn Newydd, 9 Compton Road, Rhondda Cynon Taf, Tonypandy
Tonypandy
CF40 1BE
UK
Telephone: +44 1443424200
E-mail: Procurement@rhawales.com
Fax: +44 1443437366
NUTS: UKL
Internet address(es)
Main address: www.rhawales.com
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1142
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.rhawales.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.rhawales.com
I.4) Type of the contracting authority
Other: Welsh RSL
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Repairs And Maintenance Framework Contract Invitation to Tender
Reference number: RHA010/22
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
Framework for the the provision of repairs and Maintenance works and services.
II.1.5) Estimated total value
Value excluding VAT:
10 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Reactive Repairs and Voids
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Rhondda Cynon Taff
II.2.4) Description of the procurement
Providing reactive repairs and voids works and services to RHA properties across Rhondda Cynon Taff
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
A possibility of extension of 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Electrical Installation Condition Reporting (EICR)
II.2.2) Additional CPV code(s)
71314100
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Rhondda Cynon Taff
II.2.4) Description of the procurement
To conduct RHA@S EICR programme across its stock in RCT
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
700 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
A possibility of extending for 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Fire Safety
II.2.2) Additional CPV code(s)
35110000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Rhondda Cynon Taff
II.2.4) Description of the procurement
To assist RHA in its fire saefty programme, including Fire Risk Assessments, Fire Door Inspections and inspections of fire safety equipment and alarms.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
270 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
A possibility to extend for a further 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Decoration (Internal and External)
II.2.2) Additional CPV code(s)
45451000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Rhondda Cynon Taff
II.2.4) Description of the procurement
Tp provide decoration services for RHA's stock across RCT, including internal and external decoration to properties and some blocks, as detailed in the specification.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
890 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
A possibility of a 12 months extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Kitchens and Bathrooms
II.2.2) Additional CPV code(s)
45421151
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Rhondda Cynon Taff
II.2.4) Description of the procurement
The installation of Kitchens and Bathrooms to RHA stock across RCT as set out in the specification.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
950 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
A possibility of extending for 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Windows (Supply and Fit)
II.2.2) Additional CPV code(s)
44221100
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Rhondda Cynon Taff
II.2.4) Description of the procurement
The supply and fit windows in RHA properties across RCT in accordance with the specification provided.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
900 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Possibility of extending for 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Doors (Supply and Fit)
II.2.2) Additional CPV code(s)
44221200
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Rhondda Cynon Taff
II.2.4) Description of the procurement
The Supply and Fit of Doors to properties across RCT
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
244 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Physical Adaptations
II.2.2) Additional CPV code(s)
44112000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Rhondda Cynon Taff
II.2.4) Description of the procurement
TO Undertake Physical Adaptations as required to properties across RCT.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Possibility to extend for 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 19
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/02/2022
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
11/02/2022
Local time: 17:00
Place:
RHA Wales Group Ltd
9 Compton Road
Tonypandy
CF40 1BE
Information about authorised persons and opening procedure:
Tenders shall be opened in accordance with RHA's Scheme of Delegated Authority and Procurement Policy and be opened by the Director of Homes and Communities and the Procurement Business Partner.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=116813.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Community Investment, as outlined in RHA's Community Investment Strategy, form part of the award and evaluation criteria of this tender and Bidders will have the opportunity to propose the option that best enables them to deliver in respect of this requirement.
(WA Ref:116813)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
22/12/2021