Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of South Wales
University of South Wales, Finance Dept, Llantwit Road
Pontypridd
CF37 1DL
UK
Contact person: Tina Struebig
E-mail: procurement@southwales.ac.uk
NUTS: UKL
Internet address(es)
Main address: https://www.southwales.ac.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0315
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://sell2wales.gov.wales
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://sell2wales.gov.wales
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Interactive Virtual Learning Simulation Environment
Reference number: 1731
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The University of South Wales invites tender proposals from organisations to develop an immersive, interactive virtual learning simulation environment that we are naming our ‘Digital Health Village’ (DHV). The University aims to create a functioning resource ready for 22nd September 2022, the beginning of the 2022/2023 academic year.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72000000
80420000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Tenders are being invited for the provision of a Modular Digital Health Village for the delivery of innovative learning and teaching activities for predominantly pre-registration, but also post-registration, Healthcare Professionals. The University of South Wales invites proposals from organisations to develop an immersive, interactive virtual learning simulation environment that we are naming our ‘Digital Health Village’ (DHV). The University aims to create a functioning resource ready for 22nd September 2022, the beginning of the 2022/2023 academic year.
The DHV will complement existing and extensive physical simulation and skills training facilities and will be used in the delivery of courses being undertaken by students studying healthcare and social care programmes. This virtual learning simulation environment will be accessible via multiple platforms (e.g., smartphone, tablet, laptop, PC as well as in specialist facilities for full VR/AR learning experiences) will – in time - allow a broad range of virtual community (residential homes, houses, flats) and specialist-facility (health centre, hospital) based health and social care scenarios within a ‘village’ arrangement. This will allow students to experience a range of situations / scenarios so they can explore the needs of the virtual patients/clients to determine the most appropriate signposting or care intervention.
The village may also develop to include skill-based simulations that promote the development of the core skills required by individual disciplines. This requirement sets out what we need of a partner in achieving our vision for this future ‘digital village’ service.
The intention of this procurement exercise is to identify a partner who can best provide a virtual, multi-platform environment namely a ‘Digital Village’ that can be used to aid the teaching and learning of a range of health and social care students. It is envisaged that this virtual-digital health village can be developed to underpin simulation and placement development already offered at the University.
We require the digital health village to be capable of modular development so that it can be developed year on year. This will be via the addition of both learning environments (e.g., domestic / residential / care homes, ambulance, health centre, clinic, hospital) and additional scenarios. Depending on the success of the development, it may in time be extended to incorporate environments / learning scenarios and activities to support the learning of students studying on an expanded range of programmes. This may include, for example, Professional Policing and Initial Teaching Education.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
12 month extension subject to agreement by both parties to a maximum of 5 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
At PQQ stage an overall minimum quality threshold is set at 70%. Submissions scoring 69% or less are to be dismissed.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The University would also like to pursue a commercial agreement with the successful bidder, whereby the bidder can work with alongside the University’s commercial services to sell the developed product to other companies and institutions. 50% of the profits from these sales will then go to the University.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Interested parties are initially required to complete and submit a Pre-Qualification Questionnaire (PQQ) Document which is supplied as the
first stage of the selection process. The information requested in the PQQ provides information on the technical capability, supplier
suitability and experience and the resource and capacity of organisations interested in bidding.
See PQQ requirements document
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Contract performance monitoring will be a feature of this contract. The performance of the Service Provider will be monitored at regular intervals during the contract.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/03/2022
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
07/03/2022
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Procedure
Please note this is a competitive procedure with negotiation which has two stages. The first stage is a Pre Qualification Questionnaire - PQQ and those who are successfully shortlisted on the criteria set out in the PQQ will be invited to the second stage Invitation to Tender - ITT. The Negotiation stage then takes place after bidders have submitted their tender returns and they have been evaluated in line with the criteria set out in the ITT.
The University of South Wales may award the contract on the basis of the initial tenders without negotiation. This we have indicated, in the contract notice and in the invitation to confirm interest - PQQ / ITT, that we reserve the possibility of doing so.
Community Benefits
The University is committed to delivering Community Benefits through its sourcing activity. Community Benefits are a Core requirement of the contract and will be evaluated as part of the quality assessment questions provided in the PQQ. Upon award, the successful Bidder will be expected to work with the University to maximise the Community Benefits delivered through this contract.
Submissions
Your tender submission must be uploaded to the Sell2Wales portal Postbox. Your submission must be received by the closing time and date. You should allow adequate time for the loading of your documents so as to ensure receipt as the Postbox will electronically close at the deadline time and no further submissions will be accepted. Tender submissions outside of this method will not be considered.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=118064.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Provide graduate employment opportunities including internships, apprenticeships, relevant training, work placements etc.
The opportunity for key members of USW to attend relevant seminars, exhibitions, webinars etc., and to provide external speaker opportunities and white papers.
These may all relate, in particular, to the health and social care field.
(WA Ref:118064)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
28/01/2022