Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
2nd Floor Woodland House, Maes-y-Coed Road Heath
Cardiff
CF14 4HH
UK
Contact person: Julie Winterburn
Telephone: +44 2921836457
E-mail: julie.winterburn@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: http://www.procurement.wales.nhs.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Inspection, Testing and Servicing of Decontamination Equipment Cardiff and Vale University Health Board
Reference number: CAV-STA (21-22) 319
II.1.2) Main CPV code
50433000
II.1.3) Type of contract
Services
II.1.4) Short description
NHS Wales Shared Service Partnership Procurement department on behalf of Cardiff and Vale University Health Board wish to inform the market of their intention to award an interim three month contract for the Inspection, Testing and Servicing of their Decontamination Equipment, whilst the Procurement Services and Capital, Estates and Facilities department evaluate and finalise the responses received to their full OJEU tender and award for a three year period with option to extend 1+1 year.
All works to be undertaking by ISO 9001:2015 UKAS accredited contractor. SGS certificate issued by an International Accreditation Forum.
Contractor registered with SSIP (Safety Schemes in Procurement)
Only genuine manufacturers parts to be supplied for all servicing and / or completing breakdowns. Equipment reliability can be seriously affected by using non OEM parts.
Full Asset list available on request
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
120 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
50433000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
United Kingdom
II.2.4) Description of the procurement
All reusable medical devices used in acute settings across the Cardiff and Vale University Health Board (CVUHB) are reprocessed in a Medical Device Directive accredited facility, these services for the CVUHB are provided by the Hospital Sterilisation and Disinfection Unit (HSDU) and Sterile Services Unit (SSU) departments. It is essential that both units and their associated equipment, is regularly cleaned, maintained, calibrated and tested on a regular basis.
Audere Medical Services has previously provided the vast majority of services to the health board via a formal contract undertaken by the NHS Supply Chain Maintenance Framework, which covers the maintenance element only and not include parts and labour. All works to be undertaking by ISO 9001:2015 UKAS accredited contractor. SGS certificate issued by an International Accreditation Forum. Contractor registered with SSIP (Safety Schemes in Procurement) and only genuine manufacturer’s parts to be supplied for all servicing and / or completing breakdowns. Equipment reliability can be seriously affected by using non OEM parts.
The CVUHB made the decision to undertake their own tender exercise, whilst all bids are evaluated for the Inspection, Testing & Servicing of Decontamination Equipment tender an interim three month contract is required whilst we complete and award a formal tender for a three year period with option to extend one plus one year.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
The NHS Wales Shared Services Procurement department on behalf of the Cardiff and Vale University Health Board have a requirement for the Inspection, Testing and Servicing of their Decontamination equipment. All reusable medical devices used in acute settings across the Cardiff and Vale University Health Board (CVUHB) are reprocessed in a Medical Device Directive accredited facility, these services for the CVUHB are provided by the Hospital Sterilisation and Disinfection Unit (HSDU) and Sterile Services Unit (SSU) departments. It is essential that both units and their associated equipment, is regularly cleaned, maintained, calibrated and tested on a regular basis.
Audere Medical Services has previously provided the vast majority of services to the health board via a formal contract undertaken by the NHS Supply Chain Maintenance Framework, which covers the maintenance element only and not include parts and labour.
All works to be undertaking by ISO 9001:2015 UKAS accredited contractor. SGS certificate issued by an International Accreditation Forum. Contractor registered with SSIP (Safety Schemes in Procurement) and only genuine manufacturer’s parts to be supplied for all servicing and / or completing breakdowns. Equipment reliability can be seriously affected by using non OEM parts.
The CVUHB made the decision to undertake their own tender exercise and due to the increased workload regarding the Covid-19 pandemic the CVUHB requires an interim agreement for a three month period for the Inspection of Maintenance, Testing of their Decontamination equipment to enable them to evaluate and award an OUEU tender for a three year period with option to extend one plus one year.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract/concession
Contract No: CAV-STA (21-22) 319
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
31/03/2021
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Audere Medical Services Limted
Oak Suite, Llancayo Court
Usk
NP151HY
UK
Telephone: +44 1291671271
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
120 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=119748.
(WA Ref:119748)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Review Procedure:
Precise information on deadline(s) for review procedures:
NHS Wales Shared Services Partnership on behalf of University Hospital of Wales Health Board will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract.
Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts (Amendments).
VI.5) Date of dispatch of this notice
21/03/2022