Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
2nd Floor Woodland House, Maes-y-Coed Road Heath
Cardiff
CF14 4HH
UK
Contact person: Julie Winterburn
Telephone: +44 2921836457
E-mail: julie.winterburn@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: http://www.procurement.wales.nhs.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Lease & Associated Services of Franking Machines
Reference number: CAV-STA (21-22) 325
II.1.2) Main CPV code
64112000
II.1.3) Type of contract
Services
II.1.4) Short description
NHS Wales Shared Service Partnership on behalf Cardiff and Vale University Health Board wish to inform the market they wish to award a contract for the Lease and Associated Services of Franking machines for an eight month period.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
800 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
30144100
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
United Kingdom
II.2.4) Description of the procurement
NHS Wales Shared Service Partnership on behalf Cardiff and Vale University Health Board wish to inform the market they wish to award a contract for the Lease and Associated Services of Franking machines for an eight-month period.
The Cardiff and Vale University Health Board, IT department are in the process of going Digital, however, and unfortunately they are not in a position to spend the time originally planned to undertake a tender exercise, due to the unexpected COVID Pandemic and other priorities within the Clinical Board having to change to respond appropriately to the situation.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
The NHS Wales Shared Services Procurement department on behalf of the Cardiff and Vale University Health Board has significant expenditure relating to franking charges for the lease of their franking machines for the provision of posting services across the health board.
Engaging with the market, it is determined that whilst there are some third party suppliers who could potentially provide this service, the Clinical Board currently has a lease agreement with their incumbent supplier Quadient for the lease and associated services of their franking machines.
Due to the volume of increased workload since the Covid pandemic, we wish to put an interim eight month contract in situ to ensure continuity of service to ensure patient care not compromised not receiving their appointment letters, thus enabling the Health Board to undertake a scoping exercise looking at alternative postage digital solutions and undertake a formal tender exercise.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract/concession
Contract No: CAV-STA (21-22) 325
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
22/03/2022
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Quadient UK
3rd Floor, Press Centre, Here East, 14 East Bay Lane
London
E152GW
UK
Telephone: +44 1708746000
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
800 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=119844.
(WA Ref:119844)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Review Procedure:
Precise information on deadline(s) for review procedures:
NHS Wales Shared Services Partnership on behalf of University Hospital of Wales Health Board will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract.
Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts (Amendments).
VI.5) Date of dispatch of this notice
22/03/2022