Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Flintshire County Council
Alltami Depot, Mold Road
Alltami, Mold
CH7 6LG
UK
Contact person: Paul Murphy
Telephone: +44 1352701725
E-mail: paul.murphy@flintshire.gov.uk
NUTS: UKL23
Internet address(es)
Main address: www.flintshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Sweeper and Gully Waste – Recycling / Disposal
Reference number: GSC1000952REQ
II.1.2) Main CPV code
90640000
II.1.3) Type of contract
Services
II.1.4) Short description
Flintshire County Council currently has a gully emptying and sweeper waste transfer pad, which is located on our Brookhill landfill site in Buckley and is used to bulk all of the sweeper and gully emptying vehicle waste collected from the highway before it is sent on for treatment and processing.
This tender is for the transport, acceptance, processing and recycling of sweeper and gully waste arising from road and street cleaning operations.
The objective of the tender is to select the most economical advantageous tender (MEAT) option for the recovery of the Council’s mixed sweeper waste and gully emptying waste, whilst maximising recycling/reuse opportunities.
The key elements to the tender for the tenderer to consider:
Disposal route/s – with a view to maximising recovery opportunities (through reuse)
Haulage options – maintaining optimum efficiency for the council by providing flexible and cost effective haulage options.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL23
Main site or place of performance:
Flintshire County
II.2.4) Description of the procurement
Flintshire County Council currently has a gully emptying and sweeper waste transfer pad, which is located on our Brookhill landfill site in Buckley and is used to bulk all of the sweeper and gully emptying vehicle waste collected from the highway before it is sent on for treatment and processing.
This tender is for the transport, acceptance, processing and recycling of sweeper and gully waste arising from road and street cleaning operations.
The objective of the tender is to select the most economical advantageous tender (MEAT) option for the recovery of the Council’s mixed sweeper waste and gully emptying waste, whilst maximising recycling/reuse opportunities.
The key elements to the tender for the tenderer to consider:
Disposal route/s – with a view to maximising recovery opportunities (through reuse)
Haulage options – maintaining optimum efficiency for the council by providing flexible and cost effective haulage options.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/06/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
03/06/2022
Local time: 12:00
Place:
Electronic opening on Proactis
Information about authorised persons and opening procedure:
Electronic opening on Proactis
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Instructions
1. Log in to PROACTIS at https://supplierlive.proactisp2p.com
2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3
3. Click the “Sign Up” button at the bottom of the window
4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address.
5. Please make a note of the Organisation ID and User Name, then click “Register”
6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.
7. Please enter the information requested, click the “>” on the screen and follow the instructions
ensuring that you enter all applicable details.
8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your
business to ensure that you get notification of opportunities that are of interest.
9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish)
10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)
11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.
12. In the Finish screen please enter a new password and note all your Login details for future reference.
13. Now click “Complete Registration” and you will enter the Supplier Network page.
14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.
15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please
ensure that you select the correct one.
16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document.
17. You can now either create your response”, or “Decline” this opportunity.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=119931.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Information provided in Tender on Proactis
(WA Ref:119931)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
04/05/2022