Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Procurement Services, Cardiff and Vale University Local Health Board, Woodlands House, 2nd Floor, Maes-Y-Coed Road,
Cardiff
CF14 4HH
UK
Contact person: Nia Price
Telephone: +44 2921836458
E-mail: nia.price@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cellular Pathology Service Maintenance Contract
Reference number: CR159
II.1.2) Main CPV code
50421000
II.1.3) Type of contract
Services
II.1.4) Short description
NWSSP Procurement Services hosted by Velindre Trust is seeking to establish a service and maintenance contract for cellular pathology,
histopathology tissue preparation and processing equipment on behalf of the Cardiff and Vale University Health Board. The equipment and
associated technology and consumables are utilised as part of a multidisciplinary approach to the investigation and diagnosis of disease.
The overall aims being to reduce the need for equipment downtime and failure with the inherent patient risk and harm.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
159 219.45
GBP
II.2) Description
II.2.2) Additional CPV code(s)
50421000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
University of Hospital Wales Cardiff
II.2.4) Description of the procurement
Explanation: NWSSP Procurement Services hosted by Velindre Trust is seeking to establish a service and maintenance contract for cellular
pathology, histopathology tissue preparation and processing equipment on behalf of the Cardiff and Vale University Health Board. The
equipment and associated technology and consumables are utilised as part of a multidisciplinary approach to the investigation and
diagnosis of disease. The overall aims being to reduce the need for equipment downtime and failure with the inherent patient risk and harm.
In particular these machines are used for, involving the collection, concentration, processing, cutting and staining of human tissue and fluid
samples.
The Gold Star Service Contract covers critical items of equipment used for cellular pathology by the Histopathology and Cytopathology
Departments and involves the examination of samples prior to processing and microscopically to help determine the diagnoses.
The agreement was established with the understanding that since the equipment is manufactured by Thermo Fisher there are no others
suppliers within this market.
The Gold Service Contracts include the following Service;Preventative Maintenance, Corrective
Maintenance, Spare Parts, Electrical Safety Testing after each technical intervention, Technical Support, Software updates.
The Gold Plan Service is required as it includes Corrective Maintenance and Scheduling of Repair Interventions are conducted through
remote monitoring. Essentially the intended providers are able to identify potential errors and arrange corrective maintenance before the
end-users are aware of any problems. The contract period will be 3 years from award.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
NWSSP Procurement Services hosted by Velindre Trust is seeking to establish a service and maintenance contract for cellular
pathology, histopathology tissue preparation and processing equipment on behalf of the Cardiff and Vale University Health Board. The
equipment and associated technology and consumables are utilised as part of a multidisciplinary approach to the investigation and
diagnosis of disease. The overall aims being to reduce the need for equipment downtime and failure with the inherent patient risk and harm.
In particular these machines are used for, involving the collection, concentration, processing, cutting and staining of human tissue and fluid
samples.
The Gold Star Service Contract covers critical items of equipment used for cellular pathology by the Histopathology and Cytopathology
Departments and involves the examination of samples prior to processing and microscopically to help determine the diagnoses.
The agreement was established with the understanding that since the equipment is manufactured by Thermo Fisher there are no others
suppliers within this market.
The Gold Service Contracts include the following Service;Preventative Maintenance, Corrective
Maintenance, Spare Parts, Electrical Safety Testing after each technical intervention, Technical Support, Software updates.
The Gold Plan Service is required as it includes Corrective Maintenance and Scheduling of Repair Interventions are conducted through
remote monitoring. Essentially the intended providers are able to identify potential errors and arrange corrective maintenance before the
end-users are aware of any problems. The contract period will be 3 years from award
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
Contract No: CAV-STA (22-23) 14
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
18/05/2022
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
EPREDIA (Shandon Diagnostics)
Tudor Road, Manor Park
Runcorn
WA71TA
UK
Telephone: +44 7880154780
NUTS: UKD6
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
159 219.45
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=121440.
(WA Ref:121440)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures:
NHS Wales Shared Services Partnership on behalf of Cardiff and Vale University Local Health Board will allow a minimum 10 calendar
day standstill period between notifying the award decision and awarding the contract.
Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages
of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Should additional information be required it should be
requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules
have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the
Public Contracts (Amendments) Regulations 2015.
VI.5) Date of dispatch of this notice
23/05/2022