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Contract Notice

Provision of Timing Services for the Caerphilly 10K & 2K

  • First published: 06 July 2022
  • Last modified: 25 October 2022
  • Version: N/A
  • This file may not be fully accessible.

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Contents

Summary

OCID:
ocds-kuma6s-122736
Published by:
Caerphilly County Borough Council
Authority ID:
AA0272
Publication date:
06 July 2022
Deadline date:
24 October 2022
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

The Caerphilly 10K & 2K usually takes place in May each year and attracts in the region of 3,500 runners of all abilities but due to the covid pandemic the current year (2021) it will take place on 14 May 2023. Tenders are sought to provide the application and timing services for the event.

Full notice text

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Caerphilly Council

Penallta House, Tredomen Park, Ystrad Mynach,

Hengoed

CF82 7PG

UK

Emily Ball

+44 1443863161

balle@caerphilly.gov.uk

+44 1443863167
http://www.caerphilly.gov.uk
https://supplierlive.proactisp2p.com/Account/Login
https://supplierlive.proactisp2p.com/Account/Login

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Provision of Timing Services for the Caerphilly 10K & 2K

2.2

Description of the goods or services required

The Caerphilly 10K & 2K usually takes place in May each year and attracts in the region of 3,500 runners of all abilities but due to the covid pandemic the current year (2021) it will take place on 14 May 2023.

Tenders are sought to provide the application and timing services for the event.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=122736.

2.3

Notice Coding and Classification

31711300 Electronic timekeeping systems
35123300 Timekeeping system
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

2.4

Total quantity or scope of tender

As per tender Document

3 Conditions for Participation

3.1

Minimum standards and qualification required

Info on tender

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

PS2295

4.3

Time Limits

Time-limit for receipt of completed tenders
    15-07-2022  Time  12:00

Estimated award date
 01-08-2022

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Tenderers must express an interest in this tender by completing the following process:

1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login

2.Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11).

3.Enter your correct Organisation Name, Details and Primary Contact Details.

4.Please make a note of the Organisation ID and User Name, then click ‘Register’.

5.You will then receive an email from the system asking you follow a link to activate your account.

6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.

7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile.

8.Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.

9.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process.

Once you have agreed click on the blue arrow to move on to the next stage.

10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page.

11.From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.

12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.

13.Note the closing date for completion of the relevant project. To find all available documentation please dropdown the ‘Request Documents’ option and click to download all documents.

14.You can now either complete your response or ‘Decline’ this opportunity.

(WA Ref:122736)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

As per tender document

5.2

Additional Documentation

5.3

Publication date of this notice

 06-07-2022

Coding

Commodity categories

ID Title Parent category
31711300 Electronic timekeeping systems Electronic supplies
35123300 Timekeeping system Site-identification equipment

Delivery locations

ID Description
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
balle@caerphilly.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
25/10/2022 16:03
Notice Cancelled
This notice has been cancelled. The original deadline date of 15/07/2022 is no longer applicable.

This contract will be cancelled and re-tendered shortly

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.