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21 Social and other Specific Services - Contract Notice

Provision of a Parent Partnership Tender

  • First published: 25 October 2022
  • Last modified: 25 October 2022
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Contents

Summary

OCID:
ocds-kuma6s-125872
Published by:
Caerphilly County Borough Council
Authority ID:
AA0272
Publication date:
25 October 2022
Deadline date:
28 November 2022
Notice type:
21 Social and other Specific Services - Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Caerphilly County Borough Council (Council) is undertaking a collaborative arrangement for the provision of a Parent Partnership Tender. Caerphilly County Borough Council has been nominated as lead Authority to proceed with a regional arrangement for the provision of a parent partnership on behalf of five local authorities as outlined below:- - Caerphilly County Borough Council, - Newport City Council, - Blaenau Gwent County Borough Council, - Torfaen County Borough Council, - Monmouthshire County Council For information reference to "The Council" includes (Caerphilly CBC, Torfean CBC, Blaenau CBC, Newport CC and Monmouthshire CBC. CPV: 98000000, 98000000, 80340000, 85000000, 80000000.

Full notice text

Social and other specific services – public contracts

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Caerphilly CBC

Penallta House

Hengoed

CF82 7RG

UK

Contact person: Helen Sellwood

Telephone: +44 1443863282

E-mail: SellwHL@caerphilly.gov.uk

NUTS: UKL16

Internet address(es)

Main address: www.caerphilly.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

I.1) Name and addresses

Newport City Council

Civic Centre

Newport

NP20 4UR

UK

Telephone: +44 1633656656

E-mail: procurement@newport.gov.uk

NUTS: UKL21

Internet address(es)

Main address: www.newport.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273

I.1) Name and addresses

Monmouthshire County Council

County Hall

Rhadyr

Usk

NP15 1GA

UK

E-mail: contact@monmouthshire.gov.uk

NUTS: UKL21

Internet address(es)

Main address: http://www.monmouthshire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=

I.1) Name and addresses

Torfaen County Borough Council

Civic Centre,

Pontypool

NP4 6YB

UK

E-mail: stephen.chambers@torfaen.gov.uk

NUTS: UKL16

Internet address(es)

Main address: www.torfaen.gov.uk

I.1) Name and addresses

Blaeanu Gwent County Borough Council

The General Offices

Steelworks Road

NP23 6DN

UK

E-mail: Education.department@blaenau-gwent.gov.uk

NUTS: UKL16

Internet address(es)

Main address: http://www.blaenau-gwent.gov.uk

I.2) Joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://supplierlive.proactisp2p.com/account/login


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://supplierlive.proactisp2p.com/account/login


Tenders or requests to participate must be sent to the abovementioned address


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://supplierlive.proactisp2p.com/account/login


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of a Parent Partnership Tender

Reference number: CCBC/PS2337/22/HS

II.1.2) Main CPV code

98000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Caerphilly County Borough Council (Council) is undertaking a collaborative arrangement for the provision of a Parent Partnership Tender. Caerphilly County Borough Council has been nominated as lead Authority to proceed with a regional arrangement for the provision of a parent partnership on behalf of five local authorities as outlined below:-

- Caerphilly County Borough Council,

- Newport City Council,

- Blaenau Gwent County Borough Council,

- Torfaen County Borough Council,

- Monmouthshire County Council

For information reference to "The Council" includes (Caerphilly CBC, Torfean CBC, Blaenau CBC, Newport CC and Monmouthshire CBC.

II.1.5) Estimated total value

Value excluding VAT: 725 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

98000000

80340000

85000000

80000000

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Within the boundaries of the Gwent Region (Blaenau Gwent CBC, Caerphilly CBC, Monmouthshire CC, Newport CC, Torfaen CBC)

II.2.4) Description of the procurement

The service will be available to all residents of "the Council" who are parents/carers of young people requiring support for additional needs and/ or disability. The primary role of the Parent / Carer Partnership and Independent Advocacy Service is to:

Provide independent advice and support for parents/ carers whose children may have additional learning needs in order to empower and enable parents/ carers to play an informed and active role in their child’s education;

Ensure that the parents/ carers of children with additional needs have access to information, advice and guidance so they can make informed decisions;

provide a formal Disagreement Resolution Service;

Provide an independent advocacy service in accordance with the Child’s Right to Appeal to the Education Tribunal for Wales (ETW); thereby fulfilling all Council’s statutory obligations referred to in the ITT

This arrangement is being tendered under the Public Contracts Regulation 2015, schedule 3, falling within Regulation 74-77, otherwise known as the Light Touch Regime.

Full details can be found in the Tender Documentation ITT

II.2.6) Estimated value

Value excluding VAT: 725 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2023

End: 31/03/2026

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The contract period for this arrangement is from the 01 April 2023 - 31 March 2026 with the option to extend for up to a further period of twenty-four (24) months extended on an annual basis.

The estimated contract value includes any extensions. The Council will decide if they take the option of the extensions at the time

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.4) Objective rules and criteria for participation

This process is a three-stage, Open Tender Procedure.

Stage One - Selection Stage consists of pass/fail questions. Candidates are required to pass all pass/fail questions. Any candidate that receives a fail, will be eliminated from the process at the point where the fail occurs.

Award Stage will consist of Quality 60% and Price 40%.

Stage Two shall consist Tender response 20%, price 40% and social value 10%

Only the top three scoring providers will be taken through to Stage Three

Stage Three - Interview 20% and Presentation 10%

Service Provider’s receiving a score of 4 or below will result in elimination from the process including the tender response / interview and presentation stages

Please note that Social Value is a scored element of this evaluation utilising Social Value Portal. Full details are in the tender packs

Full details are in the ITT.

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.11) Main features of the award procedure:

As set out in the tender document (ITT) and section

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 28/11/2022

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

Section VI: Complementary information

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT

REGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE

INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER

As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Portal e-tendering system.

Therefore, companies are invited to follow the directions below to register on the system:

1. Log in to the Proactis Portal E-tendering system at https://www.proactisplaza.com

2. Click the "Sign Up" button.

3. Enter your details such as Organisation Name, Details and Primary Contact Details.

4. Please make a note of the Organisation ID and Login Name, then click Register.

5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser.

6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.

7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice.

8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.

9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

10. Now click Done and you will enter the Supplier Home page.

11. From the Home Page, go to the “Opportunities” area, where you can search for this Opportunity. Click on the "Show Me Arrow" of the relevant opportunity and then click to register your interest on the relevant button.

12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the "Show Me Arrow" of the relevant contract again and this will take you into the create a response section of the portal.

13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here.

14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the "Decline" button at the top of the page.

Tenderers shall express an interest in tendering for this arrangement by registering their interest on the Proactis Portal System as stated above and then completing the online e-tender submission. If you have any issues with your account please use the 'Raise a Ticket' function on the Proactis Portal. Instructions on how to utilise this function can be found in the attachments.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=125872.

(WA Ref:125872)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

25/10/2022

Coding

Commodity categories

ID Title Parent category
80000000 Education and training services Education
85000000 Health and social work services Other Services
98000000 Other community, social and personal services Other Services
80340000 Special education services Higher education services

Delivery locations

ID Description
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1021 Monmouthshire and Newport

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
25 October 2022
Deadline date:
28 November 2022 00:00
Notice type:
21 Social and other Specific Services - Contract Notice
Authority name:
Caerphilly County Borough Council
Publication date:
01 May 2023
Notice type:
21 Social and other Specific Services - Award Notice - Successful Supplier(s)
Authority name:
Caerphilly County Borough Council

About the buyer

Main contact:
SellwHL@caerphilly.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

docx
docx519.29 KB
This file may not be accessible.
pdf
pdf1.67 MB
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Replaced documents

There are no previous versions of these documents.


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