Social and other specific services – public contracts
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Contact person: Rachel Baker
Telephone: +44 1443864545
E-mail: bakerd@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: https://www.caerphilly.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/account/login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/account/login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://supplierlive.proactisp2p.com/account/login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Vulnerable Families Housing Support Floating Support Services
Reference number: CCBC/PS2430/23/RB
II.1.2) Main CPV code
98000000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of Housing Support for vulnerable families via a floating support services. The contract period is 1st of October 2023 – 30th September 2027, with an option to extend for up to a further period of twenty-four (24) months, reviewed after twelve (12) months. The contract value includes the options to extend
II.1.5) Estimated total value
Value excluding VAT:
2 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
98000000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Within the boundaries of the Caerphilly County Borough
II.2.4) Description of the procurement
Caerphilly County Borough Council (CCBC) are seeking to appoint an organisation to deliver Housing Related Support (HRS) for vulnerable families, where at least one parent is aged 16 and over through the Housing Support Grant (HSG).
The aim of the HSG is to enable vulnerable people to remain in a more independent living situation through the provision of support.
This requirement is outcomes based and the Service Provider is expected to offer an innovative and creative solution to meet the service users support needs, ensuring all possible outcomes are achieved as a priority whilst also seeking value for money. They also need to offer efficient savings over a longer period of time, ensuring that as people become more independent and need less support, the packages of support are tapered down to reflect this.
Full Details can be found in the ITT
II.2.6) Estimated value
Value excluding VAT:
2 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2023
End:
30/09/2027
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
There is an option to extend for up to a further period of twenty four (24) months, reviewed after twelve (12) months. Please note that the estimated spend includes the option of taking up any possible extensions EX VAT
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.4) Objective rules and criteria for participation
This tender process shall follow a three stage process:-
Stage one - Selection Stage - pass / fail and scored questions
Stage Two and Three - Award Stage
Cost 20% / Quality 80% - scored Questions
The quality aspect will be divided into categories consisting of:
Social Value 10%
Tender Response 10%
Interview 45%
Case Study 15%
Stage Two - Tender Response 10% / Social Value 10% / Pricing 20%
Stage Three - Interview 45% / Case Study 15%
Minimum level(s) of standards required:
Providers must pass all pass / fail questions and achieve a score of 6 or above for any scored questions to proceed to Stage Two
Providers must achieve a score of 6 or above for any scored tender response question to proceed to Stage Three
Full details of the evaluation process are detailed in the initiation tender documents (ITT)
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.11) Main features of the award procedure:
Full details can be found in the ITT
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/06/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.3) Additional information
PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT
REGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE
INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER
As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Portal e-tendering system.
Therefore, companies are invited to follow the directions below to register on the system:
1. Log in to the Proactis Portal E-tendering system at https://www.proactisplaza.com
2. Click the "Sign Up" button.
3. Enter your details such as Organisation Name, Details and Primary Contact Details.
4. Please make a note of the Organisation ID and Login Name, then click Register.
5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser.
6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.
7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice.
8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.
9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.
10. Now click Done and you will enter the Supplier Home page.
11. From the Home Page, go to the “Opportunities” area, where you can search for this Opportunity. Click on the "Show Me Arrow" of the relevant opportunity and then click to register your interest on the relevant button.
12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the "Show Me Arrow" of the relevant contract again and this will take you into the create a response section of the portal.
13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here.
14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the "Decline" button at the top of the page.
Tenderers shall express an interest in tendering for this arrangement by registering their interest on the Proactis Portal System as stated above and then completing the online e-tender submission. If you have any issues with your account please use the 'Raise a Ticket' function on the Proactis Portal. Instructions on how to utilise this function can be found in the attachments.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=131417.
(WA Ref:131417)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
15/05/2023