Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Contact person: Iliass Dadda
Telephone: +44 2921508283
E-mail: iliass.dadda@wales.nhs.uk
NUTS: UKL22
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Re:fit Program - Phase 3 - Cardiff and Vale UHB
Reference number: 18/2527
II.1.2) Main CPV code
45261215
II.1.3) Type of contract
Works
II.1.4) Short description
Cardiff and Vale University Health Board (CVUHB) stands as one of the largest NHS entities in the United Kingdom, catering to the daily health needs of approximately 472,400 residents in Cardiff and the Vale of Glamorgan.
Cardiff and Vale are looking to award a contract for Phase 3 of the refit program after the successful completion of Phase 1 & 2.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
5 770 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
09300000
09332000
50232000
65400000
09330000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff and Vale University Health Board Premises.
II.2.4) Description of the procurement
The Refit initiative operates based on the concept of identifying substantial energy-saving initiatives, followed by soliciting bids from potential Service Providers within the Refit framework. Funding for these initiatives is secured through the Salix funding mechanism.
Functioning as a spend to save program, Refit ensures that the energy conservation measures implemented yield guaranteed annual energy savings from the Service Provider
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
Under the original tendering process Vital Energi Utilities Ltd were appointed for both previous Refit Phases and the necessary procurement reports and approvals were sought.
In order to undertake the Refit Phase 3 program Vital would be the preferred service provider as per the following rationale:
Vital has prepared the Phase 3 program including the necessary technical studies and modelling.
Vital have demonstrated their capability and expertise to deliver a scheme of this complexity.
As Refit Phase 3 would be a continuation of the strategy and decarbonisation measures undertaken by Vital, it is beneficial from the aspects of technical consistency and compatibility to appoint Vital for this further program of work.
Regulation 32 (5b) of the Public Contract Regulation permits Vital to be appointed for this further phase of work following a publication of a Contract award notice on Sell2Wales.
Consequences of not awarding the contract:
Loss of annual cost and carbon savings of 603k GBP and 477 tonnes respectively.
Net savings following the payback milestone after a period of 11 years. With Energy prices likely to rise continuously over the next 10 years, the real net annual savings would probably exceed the annual Salix Payments.
Welsh Government Energy Services have indicated that the opportunity to fund a program of this scale in only available if the Salix Application is submitted in January 2024 and the program commences in March 2024, otherwise funding constraint from April 2024 may result in no funding being available for next couple of years.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
Contract No: 18/2527
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
22/01/2024
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Vital Energi
Century House, Roman Road
Blackburn
BD12LD
UK
Telephone: +44 1254296000
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
5 770 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=138239.
(WA Ref:138239)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
22/01/2024