Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
Cyngor Gwynedd Council
Uned Cyllid / Finance Department, Swyddfeydd y Cyngor, Stryd y Jel / Council Offices, Shirehall Street
Caernarfon
LL55 1SH
UK
Telephone: +44 01286679200
E-mail: arwelapifanevans@gwynedd.llyw.cymru
NUTS: UKL12
Internet address(es)
Main address: http://www.gwynedd.llyw.cymru
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0361
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Pension Administration Software
II.1.2) Main CPV code
75100000
II.1.3) Type of contract
Services
II.1.4) Short description
Gwynedd Council on behalf of the Gwynedd Pension Fund is awarding a contract for the
delivery of Pension Administration Software for the duration of five years from the 17th of Sept 2024 to the 16th of Sept 2029.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 593 315.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKL12
II.2.4) Description of the procurement
The contract has been awarded under regulation 32(2)(b)(ii) because it is not possible for a
supplier other than the incumbent to continue this service for technical reasons. There are
no reasonable alternatives and the parameters of the procurement (including timescales)
are driven by the circumstances the Council finds itself in and have not been artificially
narrowed. These circumstances are:
1. The impact and timing of McCloud on LGPS funds meaning that it is not possible to scope
the technical requirements or implement a transition to a new supplier to coincide with the
current contract cycle.
2. The unreasonable cost (due to scarcity) of resource to dedicate to a transition to a new
supplier, due to difficulty recruiting staff within pensions administration.
3. LGPS changes to the re-evaluation dates of pensions have altered the technical
parameters of the system in a manner that can only be met by the incumbent system.
4. The above changes in pensions law and guidance (which have been outside of the control
of the Council) mean that the timescales required for procurement and transition to a new
supplier (between 12 -18 months) are such that it is not technically possible for any other
provider to fulfil the Council's service requirements at the time required (Regulation
32(2)(c) relied on in the alternative).
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
Award of a contract without prior publication of a call for competition in the cases listed
below.
The services can be provided only by a particular economic operator for the
following reason:
absence of competition for technical reasons
Explanation:
Regulation 32(2)(b)(ii) of the regulations states:
(2) The negotiated procedure without prior publication may be used for public works
contracts, public supply contracts and public service contracts in any of the following
cases:—
(b)where the works, supplies or services can be supplied only by a particular economic
operator for any of the following reasons:—
(ii)competition is absent for technical reasons,
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
22/01/2024
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Heywood Pension Technologies
2nd Floor, 3 Barrington Road
Altrincham
WA141GY
UK
Telephone: +44 1615280887
NUTS: UKD3
The contractor is an SME:
Yes
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
1 593 315.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=138570.
(WA Ref:138570)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
16/02/2024