Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
The Coal Authority
200 Lichfield Lane
Mansfield
NG18 4RG
UK
Contact person: Helen Baldwin
E-mail: helenbaldwin@coal.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.gov.uk/government/organisations/the-coal-authority
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA20278
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Emergency Call Out with Minor Works and Subsidence Repairs Framework
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
Supplier engagement notification for framework opportunity.
Prior to starting the formal tendering process, the Coal Authority will host a supplier engagement event via Zoom.
The purpose of this event is to provide further information about this requirement, the tendering process and to invite feedback and questions from potential bidders.
Date/time -
Tuesday 20 April 2021 13:30
Interested parties should email Helen Baldwin - helenbaldwin@coal.gov.uk to book a place or if there are any queries about this requirement.
Requirement Overview -
Emergency Call Out.
To respond to public safety incidents on a 24 hour/365 day basis. The initial emergency response is to attend a public safety incident within 4 hours of notification and erect temporary fencing and warning notices (within 6 hours of notification) to ensure the hazard is secured.
Subsidence Damage Repair and Decorating
Undertaking repairs and decorations to domestic properties through the regions specified. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority.
II.1.5) Estimated total value
Value excluding VAT:
13 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.2) Description
Lot No: 1
II.2.1) Title
1.1 ECO Scotland
II.2.2) Additional CPV code(s)
45000000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland
II.2.4) Description of the procurement
Emergency Call Out - Scotland
To respond to public safety incidents on a 24 hour/365 day basis. The initial emergency response is to attend a public safety incident within 4 hours of notification and erect temporary fencing and warning notices (within 6 hours of notification) to ensure the hazard is secured.
Lot No: 2
II.2.1) Title
1.2 ECO North East & Cumbria.
II.2.2) Additional CPV code(s)
45000000
II.2.3) Place of performance
NUTS code:
UKC
II.2.4) Description of the procurement
Emergency Call Out North East & Cumbria.
To respond to public safety incidents on a 24 hour/365 day basis. The initial emergency response is to attend a public safety incident within 4 hours of notification and erect temporary fencing and warning notices (within 6 hours of notification) to ensure the hazard is secured.
Lot No: 3
II.2.1) Title
1.3 ECO North West, North Wales & Yorkshire.
II.2.2) Additional CPV code(s)
45000000
II.2.3) Place of performance
NUTS code:
UKD
UKE
UKL
II.2.4) Description of the procurement
Emergency Call Out North West, North Wales & Yorkshire.
To respond to public safety incidents on a 24 hour/365 day basis. The initial emergency response is to attend a public safety incident within 4 hours of notification and erect temporary fencing and warning notices (within 6 hours of notification) to ensure the hazard is secured.
Lot No: 4
II.2.1) Title
1.4 ECO East & West Midlands
II.2.2) Additional CPV code(s)
45000000
II.2.3) Place of performance
NUTS code:
UKF
UKG
II.2.4) Description of the procurement
Emergency Call Out East & West Midlands
To respond to public safety incidents on a 24 hour/365 day basis. The initial emergency response is to attend a public safety incident within 4 hours of notification and erect temporary fencing and warning notices (within 6 hours of notification) to ensure the hazard is secured.
Lot No: 5
II.2.1) Title
1.5 ECO South Wales & South West
II.2.2) Additional CPV code(s)
45000000
II.2.3) Place of performance
NUTS code:
UKK
UKL
II.2.4) Description of the procurement
Emergency Call Out South Wales & South West
To respond to public safety incidents on a 24 hour/365 day basis. The initial emergency response is to attend a public safety incident within 4 hours of notification and erect temporary fencing and warning notices (within 6 hours of notification) to ensure the hazard is secured.
Lot No: 6
II.2.1) Title
2.1 Subs Scotland
II.2.2) Additional CPV code(s)
45000000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland
II.2.4) Description of the procurement
Subsidence Damage Repair and Decorating - Scotland
The works will primarily consist of undertaking repairs and decorations to domestic properties through the regions specified. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority. The repairs and decorations will entail working with residents to minimise disruption to their property but ensuring that a high standard of repairs and decorations are undertaken.
Lot No: 7
II.2.1) Title
2.2 Subs North East & Cumbria
II.2.2) Additional CPV code(s)
45000000
II.2.3) Place of performance
NUTS code:
UKC
Main site or place of performance:
Subs North East & Cumbria
II.2.4) Description of the procurement
Subsidence Damage Repair and Decorating - North East & Cumbria
The works will primarily consist of undertaking repairs and decorations to domestic properties through the regions specified. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority. The repairs and decorations will entail working with residents to minimise disruption to their property but ensuring that a high standard of repairs and decorations are undertaken.
Lot No: 8
II.2.1) Title
2.3 Subs North West, North Wales & Yorkshire.
II.2.2) Additional CPV code(s)
45000000
II.2.3) Place of performance
NUTS code:
UKD
UKE
UKL
II.2.4) Description of the procurement
Subsidence Damage Repair and Decorating - North West, North Wales & Yorkshire.
The works will primarily consist of undertaking repairs and decorations to domestic properties through the regions specified. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority. The repairs and decorations will entail working with residents to minimise disruption to their property but ensuring that a high standard of repairs and decorations are undertaken.
Lot No: 9
II.2.1) Title
2.4 Subs East & West Midlands
II.2.2) Additional CPV code(s)
45000000
II.2.3) Place of performance
NUTS code:
UKF
UKG
Main site or place of performance:
East & West Midlands
II.2.4) Description of the procurement
Subsidence Damage Repair and Decorating - East & West Midlands.
The works will primarily consist of undertaking repairs and decorations to domestic properties through the regions specified. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority. The repairs and decorations will entail working with residents to minimise disruption to their property but ensuring that a high standard of repairs and decorations are undertaken.
Lot No: 10
II.2.1) Title
2.5 Subs South Wales & South West
II.2.2) Additional CPV code(s)
45000000
II.2.3) Place of performance
NUTS code:
UKK
UKL
Main site or place of performance:
South Wales & South West
II.2.4) Description of the procurement
Subsidence Damage Repair and Decorating - South Wales & South West.
The works will primarily consist of undertaking repairs and decorations to domestic properties through the regions specified. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority. The repairs and decorations will entail working with residents to minimise disruption to their property but ensuring that a high standard of repairs and decorations are undertaken.
II.3) Estimated date of publication of contract notice:
03/05/2021
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section VI: Complementary information
VI.3) Additional information
This notice is not a call for competition - The Coal Authority intends to issue the call for competition on or after 3rd May 2021.
Supplier engagement notification.
Prior to starting the formal tendering process, the Coal Authority will host a supplier engagement event via Zoom.
The purpose of this event is to provide further information about this requirement, the tendering process and to invite feedback and questions from potential bidders.
Date/time -
Tuesday 20 April 2021 13:30
Interested parties should email Helen Baldwin - helenbaldwin@coal.gov.uk to book a place or if there are any queries about this requirement
Requirement Overview
Deliverables from this contract are to provide a service that can carry out emergency call outs with minor works and subsidence decoration and repair across all UK coalfield regions.
Package -
The Coal Authority intends to tender for the provision of emergency call out support and subsidence repair damage. The framework will be divided into 10 Lots as shown below:
Lot number Contract Region
1.1 ECO Scotland
1.2 ECO North East & Cumbria.
1.3 ECO North West, North Wales & Yorkshire.
1.4 ECO East & West Midlands
1.5 ECO South Wales & South West
2.1 Subs Scotland
2.2 Subs North East & Cumbria.
2.3 Subs North West, North Wales & Yorkshire.
2.4 Subs East & West Midlands
2.5 Subs South Wales & South West
This is a non-exclusive framework agreement, and the Coal Authority is unable to guarantee the volume and value of allocated work. Tenderers may submit a bid for single, multiple or all lot(s).
Emergency Call Out -
To respond to public safety incidents on a 24 hour/365 day basis. The initial emergency response is to attend a public safety incident within 4 hours of notification and erect temporary fencing and warning notices (within 6 hours of notification) to ensure the hazard is secured. Typical hazards relating to past coal mining present issues such as ground collapses of shafts and adits, outbreaks of mine water and gas emissions, therefore the following types of remedial works may be required:
- Filling of open shafts/adits/mine-workings/voids,
- Mass concrete plugging of shafts/adits/mine-working/voids,
- Reinforced concrete capping of shafts/adits,
- Treatment of fissures, geotextiles,
- Permanent fencing,
- Associated reinstatement works,
- Drainage works,
- Maintenance works to coal authority sites and spoil tips,
- Gabion baskets.
The works may also include undertaking the following for non-coal mining activities:
- Enabling works e.g. site clearance/site access.
Subsidence Damage Repair and Decorating -
The works will primarily consist of undertaking repairs and decorations to domestic properties through the regions specified. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority. The repairs and decorations will entail working with residents to minimise disruption to their property but ensuring that a high standard of repairs and decorations are undertaken. Under normal circumstances, residents will remain in residence whilst repairs are undertaken. Repairs may also be undertaken to non-domestic properties such as factories, offices, etc. to the same standard. Repairs will be carried out to buildings, roads and any other structures damaged due to coal mining subsidence.
Typical works to be undertaken will involve
- Underpinning,
- Demolition,
- Temporary propping,
- Structural repairs,
- Roofing, brick & blockwork,
- External / internal refurbishments
- Paving / glazing / electrical / plumbing / plastering / decorating.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=109661.
(WA Ref:109661)
VI.5) Date of dispatch of this notice
09/04/2021