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Notice Details

Title: Recruitment Agencies
Published by: Newport City Homes
Publication Date: 22/08/2016
Deadline Date: 05/09/2016
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: Newport City Homes (NCH) are looking for suitable recruitment agencies that can assist in the recruitment of temporary, fixed term and permanent staff.
CPV: 79600000, 79600000, 79600000, 79600000, 79600000, 79600000, 79600000, 79600000, 79600000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting Change authority

I.1) Name and addresses

Newport City Homes

Nexus House, Mission Court, Lower Dock Street

Newport

NP20 2DW

UK

Contact person: Leanne Millard

Telephone: +44 1633381111

E-mail: procurement@newportcityhomes.com

NUTS: UKL16

Internet address(es)

Main address: www.newportcityhomes.com

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0869

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.sell2wales.gov.wales


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.sell2wales.gov.wales


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

www.sell2wales.gov.wales


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Recruitment Agencies

Reference number: NCH001/2016

II.1.2) Main CPV code

79600000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Newport City Homes (NCH) are looking for suitable recruitment agencies that can assist in the recruitment of temporary, fixed term and permanent staff.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Temporary and fixed term Administration

II.2.2) Additional CPV code(s)

79600000

II.2.3) Place of performance

NUTS code:

UKL21

II.2.4) Description of the procurement

Maximum of three agencies per lot to fulfil our recruitment needs for all administrative duties, call handling, planning and customer service roles

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality and interview / Weighting: 40

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

with an option to extend up to 24 months (month by month)

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Temporary and fixed term emplyment - Technical

II.2.2) Additional CPV code(s)

79600000

II.2.3) Place of performance

NUTS code:

UKL21

II.2.4) Description of the procurement

Maximum of three agencies to fulfil our requirments for Technical recruitment such as Surveyors, Maintenance Co-ordinators, Inspectors, Technical Manager and Project Manager roles etc.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality and interview / Weighting: 40

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

option to extend for up to 24 months (month by month)

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Temporary or fixed term emplyment - Housing

II.2.2) Additional CPV code(s)

79600000

II.2.3) Place of performance

NUTS code:

UKL21

II.2.4) Description of the procurement

Maximum of three agencies to fulfil our requirements for Housing recruitment such as Tenancy Management, Lettings, Sheltered Housing, Supported Housing, Resident engagement, community Investment and Resident Liaison roles etc. Please note support workers will not be required for this FW

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality and interview / Weighting: 40

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

option to extend for up to 24 months (month on month)

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Temporary or fixed term employment - Trades

II.2.2) Additional CPV code(s)

79600000

II.2.3) Place of performance

NUTS code:

UKL21

II.2.4) Description of the procurement

Maximum of three recruitment agencies to fulfil our recrutiment needs for Trades such as Carpenter, Wet trade, Electrician and Cleaner roles etc.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality and Interview / Weighting: 40

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

option to extend for up to 24 months (month on month)

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Permanent Employment Administration

II.2.2) Additional CPV code(s)

79600000

II.2.3) Place of performance

NUTS code:

UKL21

II.2.4) Description of the procurement

Maximum of 3 suppliers to provide permanent employee services

II.2.5) Award criteria

Criteria below:

Price

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

option to extedn for up to 24 months (month on month)

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Permanent Employment - Technical

II.2.2) Additional CPV code(s)

79600000

II.2.3) Place of performance

NUTS code:

UKL21

II.2.4) Description of the procurement

Maximum of 3 suppliers to provide permanent employee services

II.2.5) Award criteria

Criteria below:

Price

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

upto 24 months extension (month on month)

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 7

II.2.1) Title

Permanent Employment - Housing

II.2.2) Additional CPV code(s)

79600000

II.2.3) Place of performance

NUTS code:

UKL21

II.2.4) Description of the procurement

Maximum of 3 suppliers to provide permanent employee services

II.2.5) Award criteria

Criteria below:

Price

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

24 month extension (Month on Month)

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 8

II.2.1) Title

Permanant Employment - Trades

II.2.2) Additional CPV code(s)

79600000

II.2.3) Place of performance

NUTS code:

UKL21

II.2.4) Description of the procurement

Maximum of 3 suppliers to provide permanent employee services

II.2.5) Award criteria

Criteria below:

Price

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

24 month extension (Month by Month)

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

NCH requires organisations with in-depth experience of providing clients with a similar scope of managed recruitment services to those required by NCH.

The successful organisations will have qualified and experienced staff to facilitate this contract. The organisations will be committed to staff development.

The successful organisations will commit to appropriate customer care towards all potential candidates and established agency workers, along with timely and accurate payments to all agency members engaged with NCH.

NCH requires well-resourced organisations that use leading edge technology and delivery techniques and employs staff that can use them. The organisation must have an effective approach to managing delivery of the recruitment services in relation to the contract.

The organisations must be committed to following Equality & Diversity principles and implement appropriate policies to secure those principles. The organisations should have a good record in avoiding or defending findings of unlawful discrimination or regulatory investigations.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

NCH requires organisations that will ensure relevant pre-employment checks are in place prior to a worker commencing an assignment with NCH, please note these may include:-

x2 satisfactory employment reference checks

DBS checks if required for role

Eligibility to work in the UK compliance checks

Driving licence and business insurance checks if driving is required for the role

Qualification verification checks if necessary for the role

Face to face contact with all candidates before sending to interview

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 24

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2016/S 120-213049

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 05/09/2016

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 12/09/2016

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Please note Comminty benefits will added to this contract. The sucessful Agencies must provide Newport City Homes with Community Benefits. Please note this a pass/fail criteria question

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=50107.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Introduction

Newport City Homes (NCH) actively engages their supply chain in community initiatives aimed at creating opportunities for the communities within which we work.

The Aim

We aim to deliver excellent services and improve homes and neighbourhoods while adding value to residents and the city. For all of the work we deliver with our partners we want to achieve positive outcomes for our local communities.

Outcomes

We are dedicated to develop in accordance with our commitment to adding value to our communities. We believe that adopting a partnership approach and by working with like-minded socially responsible organisations we are more able to support opportunities and help to make a difference. We want to deliver initiatives that have a meaningful purpose and leave a legacy for future generations.

Please refer to the appendicies for further information.

(WA Ref:50107)

VI.4) Procedures for review

VI.4.1) Review body

Newport City Homes

Nexus House, Mission Court, Lower Dock Street

Newport

NP20 2DW

UK

Telephone: +44 1633381111

Internet address(es)

URL: www.newportcityhomes.com

VI.5) Date of dispatch of this notice

18/08/2016


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
23/08/2016 16:25Error

It has come to my attention that we have referred to a mangaged recruitment service twice in the ITT.
1)Newport City Homes (NCH) are looking for suitable recruitment agencies to assist in the recruitment of temporary, fixed term and permanent staff. NCH requires agencies with in-depth experience of providing clients with a similar scope of managed recruitment services to those required by NCH.

Please note it should read Newport City Homes (NCH) are looking for suitable recruitment agencies to assist in the recruitment of temporary, fixed term and permanent staff. NCH requires agencies with in-depth experience of providing clients with a similar scope of recruitment services to those required by NCH.

2)Question - Please describe your organisations experience of providing managed recruitment services for temporary and fixed term contracts

Should read Please describe your organisations experience of providing recruitment services for temporary and fixed term contracts


24/08/2016 11:37REPLACED FILE: Appendix 2 Technical

Technical Questions - word limits have now been added
24/08/2016 12:21ADDED FILE: ITT

The ITT has somehow been deleted.
24/08/2016 12:24ITT

I do apologise but for some reason the ITT has either been deleted for failed to upload. This has now been resloved.

25/08/2016 08:37ADDED FILE: T &C's

Terms and Conditions
26/08/2016 10:37REPLACED FILE: Appendix 2 Technical

Technical Questions - word limits have now been added
13/09/2016 15:30Perm Lots

Due to all bidders pricing differently for the permanent lots Procurement has caluculted the lowest salary band against the % rates you provided. For example
£0-£10k = £10k * 10% = £1000
£10 - £20k = £10k * 15% = £1500
£20k - £30K = £20 * 15% = £3000
£30k - £40k = £30k * 18% = £5400
£40k+ * 18% = £7200.

Regards
Procurement
Main Contact: procurement@newportcityhomes.com
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
79600000Recruitment servicesBusiness services: law, marketing, consulting, recruitment, printing and security

Delivery Locations

Delivery Locations
IDDescription
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Document Family

Hide related notices
AUG151150: Recruitment Agencies
Publication Date: 22/08/2016
Deadline: 05/09/2016
Notice Type: 02 Contract Notice
Authority name: Newport City Homes
NOV167051: Recruitment Agencies
Publication Date: 10/11/2016
Notice Type: 03 Contract Award Notice - Successful Supplier(s)
Authority name: Newport City Homes

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
22/08/2016 SQUID Appendix 1 SQUID22.37 KB0
22/08/2016 Cost proposal Appendix 3 Cost schedule17.03 KB0
22/08/2016 11-949-agency-workers-regulations-guidance BIS203.90 KB0
22/08/2016 Community Benefits guidance for Suppliers Community benefits159.09 KB0
22/08/2016 scoring guide The scoring guidance has been left from the ITT12.46 KB0
24/08/2016 Invitation to tender Consultants, Framework The ITT has somehow been deleted. 601.78 KB1
25/08/2016 Professional Consultancy Agreementv1 Terms and Conditions98.00 KB0
26/08/2016 Appendix 2 Technical Technical Questions - word limits have now been added13.16 KB0

Replaced Documents

CreatedNameDescriptionSize
22/08/2016Appendix 2 Technical Technical Questions13.14 KB
24/08/2016Appendix 2 Technical Technical Questions - word limits have now been added13.16 KB

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