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Notice Details

Title: PIN - Powys and Welsh Public Bodies Finance and Purchase to Pay Software System
OCID: ocds-kuma6s-069863
Published by: Powys County Council
Authority ID: AA0354
Publication Date: 09/08/2017
Deadline Date:
Deadline Time:
Notice Type: 01 Prior Information Notice (PIN)
Has Documents: Yes
Has SPD: No
Abstract: A Financial Management System which shall include full functionality to deal effectively and efficiently with all aspects of Accounts Payable and Receivable, Procurement, Internal Trading, Bank Reconciliation, Project Costing, Asset Register, General Ledger, production of Annual Accounts and Budget Holder Reporting (including commitment accounting and data interrogation). An integrated e-procurement module that integrates with the supplier (creditor) database and accounts payable functions is also required.There is a high level scope and specification available to interested parties. Potential Suppliers are invited to comment on the requirements. Information given in response to this PIN could be made available to all Suppliers as part of any subsequent tender exercise which may be undertaken at the sole discretion of the Council. The purpose of this exercise is to obtain Supplier feedback and inform any potential future tender process for a Financial System only.
CPV: 48000000, 66122000, 66122000.

Prior information notice

This notice is for prior information only

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

Powys County Council

County Hall

Llandrindod Wells

LD1 5LG

UK

Telephone: +44 01597826000

E-mail: mary.salmon@powys.gov.uk

NUTS: UKL24

Internet address(es)

Main address: www.powys.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354

I.3) Communication

Additional information can be obtained from the abovementioned address


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

PIN - Powys and Welsh Public Bodies Finance and Purchase to Pay Software System

II.1.2) Main CPV code

48000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

A Financial Management System which shall include full functionality to deal effectively and efficiently with all aspects of Accounts Payable and Receivable, Procurement, Internal Trading, Bank Reconciliation, Project Costing, Asset Register, General Ledger, production of Annual Accounts and Budget Holder Reporting (including commitment accounting and data interrogation). An integrated e-procurement module that integrates with the supplier (creditor) database and accounts payable functions is also required.There is a high level scope and specification available to interested parties. Potential Suppliers are invited to comment on the requirements. Information given in response to this PIN could be made available to all Suppliers as part of any subsequent tender exercise which may be undertaken at the sole discretion of the Council. The purpose of this exercise is to obtain Supplier feedback and inform any potential future tender process for a Financial System only.

II.1.5) Estimated total value

Value excluding VAT: 10 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Maximum number of lots that may be awarded to one tenderer: 2

II.2) Description

Lot No: 1

II.2.1) Title

Finance System including Purchase to Pay for Powys County Council

II.2.2) Additional CPV code(s)

66122000

II.2.3) Place of performance

NUTS code:

UKL24

II.2.4) Description of the procurement

Lot 1 the intention is for a single supplier to be awarded to this Lot.

PCC are looking for a Cloud based system.

Following the procurement exercise a contract may be awarded by Powys County Council

Lot No: 2

II.2.1) Title

Finance System including Purchase to Pay for Welsh Public Bodies

II.2.2) Additional CPV code(s)

66122000

II.2.3) Place of performance

NUTS code:

UKL24

II.2.4) Description of the procurement

Lot 2 will be established as a Framework with 3-5 suppliers. Welsh Public Bodies will be able to run a mini competition to select a Supplier.

The software solution may be either cloud or on premise, at this stage as we are looking at all the options in the market.

II.3) Estimated date of publication of contract notice:

01/09/2017

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.3) Additional information

Participation or non-participation in this process shall not prevent any supplier participating in a potential future procurement, nor is it intended that any information supplied as part of this process shall place any supplier at an advantage in a potential procurement process.

Participation in this process will be at each organisation's own cost. No expense in responding to this PIN will be reimbursed by the Council.

Any information given in response could be made available to all Suppliers as part of any subsequent Procurement Process

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=69863.

(WA Ref:69863)

VI.5) Date of dispatch of this notice

07/08/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
10/08/2017 16:39Response Time for Comments

Please respond with any comments by 24th August 2017.
Main Contact: mary.salmon@powys.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
66122000Corporate finance and venture capital servicesInvestment banking services and related services
48000000Software package and information systemsComputer and Related Services

Delivery Locations

Delivery Locations
IDDescription
1017Bridgend and Neath Port Talbot
1022Cardiff and Vale of Glamorgan
1015Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013Conwy and Denbighshire
1020East Wales
1023Flintshire and Wrexham
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012Gwynedd
1011Isle of Anglesey
1021Monmouthshire and Newport
1024Powys
1014South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018Swansea
1000WALES
1010West Wales and The Valleys

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current Documents

CreatedNameDescriptionSizeDownloads
09/08/2017Finance and Purchase to PayScope346.48 KB55
09/08/2017Finance and Purchase to Pay SpecifiationSpecification981.01 KB47

Replaced Documents

There are no previous versions of these documents

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