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Notice Details

Title: Conwy Culture Strategy
Published by: Conwy County Borough Council
Publication Date: 02/08/2019
Deadline Date: 23/09/2019
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: Conwy County Borough Council is seeking tenders from suitably qualified consultants for the task of developing a Culture Strategy which will provide a framework for cultural development and growth across the county for the next 10 years.

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Conwy County Borough Council

Community Development Services, Bodlondeb, Bangor Road,

Conwy

LL32 8DU

UK

Helen Jackson

+44 1492574000

procurement@conwy.gov.uk

http://www.conwy.gov.uk
www.sell2wales.gov.wales
www.sell2wales.gov.wales

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Conwy Culture Strategy

2.2

Description of the goods or services required

Conwy County Borough Council is seeking tenders from suitably qualified consultants for the task of developing a Culture Strategy which will provide a framework for cultural development and growth across the county for the next 10 years.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=94530.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

73000000 Research and development services and related consultancy services
75124000 Administrative recreational, cultural and religious services
79400000 Business and management consultancy and related services
92000000 Recreational, cultural and sporting services
92500000 Library, archives, museums and other cultural services
1013 Conwy and Denbighshire

2.4

Total quantity or scope of tender

This work to include:

-A detailed review of the current state of creative and cultural assets and service delivery in Conwy. To include buildings / facilities, skills and capacity, cultural events and programming and funding.

-SWOT and PESTLE analysis

-Evidence the impact of Culture on health and wellbeing, educational attainment, business and income generation and how working strategically these benefits can be maximised

-Ensure the strategy links to and supports the relevant outcomes and actions in Conwy’s Corporate Plan

-A Cultural Infrastructure Plan to support and safeguard cultural places and spaces

-Consider Conwy’s regional, national and international role, aiming to enhance visitor experience and reputation as a cultural destination

-Demonstrate how culture can contribute to the strategic aim of developing Conwy as a year-round visitor destination

-Identify how this strategy will be embedded and delivered – with a detailed short, medium and long term action plan which identifies roles and responsibilities, linkages with relevant national and local strategies, policies, development/regeneration plans and place plans, priority projects and objectives, key partners, measures and funding packages

-Present relevant and applicable learning from detailed case studies

-‘Spotlight’ on areas of strategic significance (Colwyn Bay, Conwy, Llandudno and Llanrwst), detailing how these areas can strengthen their identity and proposition

-Outline how the cultural sector can support and drive economic growth (supporting SME’s, employability and attracting inward investment)

-Develop / strengthen partnerships links with third sector and public sector groups i.e National Trust, Cadw, Church in Wales, Royal Commission, and historic site owners

-Identify links community development programmes and physical regeneration schemes. Exploring how through cultural engagement sense of belonging and community pride can be increased

-Community engagement and consultation to inform and guide strategy development

-Production of a delivery plan for implementation of the Strategy

-Identify funding packages that can be accessed to deliver identified projects

Please refer to the full tender pack attached.

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage - Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

CDS/Culture/07.19

4.3

Time Limits

Time-limit for receipt of completed tenders
    23-09-2019  Time  12:00

Estimated award date
 11-10-2019

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

Welsh

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

(WA Ref:94530)

Relates to the following project/programme financed by EU Community Funds: Heritage Fund, Conwy Cynhaliol, and European Agricultural Fund for Rural Development.

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

Culture strategy Bilingual Advert
Tender Docs

5.3

Publication date of this notice

 02-08-2019

Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
11/09/2019 16:20Extra Question and Answer

Question: In regard to Section 10 of the document: Open Non-OJEU Services - Invitation to Tender - Conwy Culture Strategy - There are yes/no answers to questions relating to being an employer: 10.1, 10.2 etc. We are bidding as a consortium of four freelance consultants. None of us would employ each other, none of us employs anyone else. We are each self-employed. So whilst we operate within Equal Opportunities, we do not have a policy.
Likewise question 10.7 We would not have monitored or promoted Equal Opportunities so would not be able to provide evidence of having done so.

I can see in your document with evaluation criteria Open Non-OJEU Services - Instructions -Culture Strategy it says section 10 “will be risk assessed” But can you confirm whether ticking ’no’ to any of these questions mean the tender would not be considered because it would have a “technical fail”? Are we able to respond “Not Applicable” to these questions?

Answer: Thank you for your questions. All answers to the questions / sections of the Invitation to Tender (ITT) should include an explanation to clarify the position of each of the supplier(s) / consortium. With the “Risk Assessed” sections of the ITT any answer given needs to be clarified either with a copy of the appropriate policy of each supplier if asked, or an explanation / statement for each supplier of their answer. Each ITT is evaluated and risk assessed based on the information given therefore selecting “No” does not automatically exclude the supplier(s) / consortium.
Main Contact: procurement@conwy.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
75124000Administrative recreational, cultural and religious servicesAdministrative services of agencies
79400000Business and management consultancy and related servicesBusiness services: law, marketing, consulting, recruitment, printing and security
92500000Library, archives, museums and other cultural servicesRecreational, cultural and sporting services
92000000Recreational, cultural and sporting servicesOther Services
73000000Research and development services and related consultancy servicesResearch and Development

Delivery Locations

Delivery Locations
IDDescription
1013Conwy and Denbighshire

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
02/08/2019 Culture strategy Bilingual Advert Culture strategy Bilingual Advert181.60 KB31
02/08/2019 Tender Docs Tender Pack5.56 MB51

Replaced Documents

There are no previous versions of these documents

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