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Notice Details

Title: Supported Living Services for People with Disabilities
Published by: Conwy County Borough Council
Publication Date: 27/12/2019
Deadline Date: 03/02/2020
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: Conwy County Borough Council wishes to procure services under the Light Touch Regime of the Public Contract Regulations 2015 to provide supported living services for people with learning and/or physical disabilities in the Colwyn Bay and Old Colwyn area. The procurement is divided into three separate Lots with plans to undertake the second stage (Invitation to Tender) separately in respect of each of the Lots, phased over the period of the next 12 months.
CPV: 85000000, 85000000, 85000000, 85000000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Conwy County Borough Council

Bodlondeb, Bangor Road

Conwy

LL32 8DU

UK

Telephone: +44 1492574000

E-mail: anita.williams@conwy.gov.uk

NUTS: UKL13

Internet address(es)

Main address: http://www.conwy.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0389

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.sell2wales.gov.wales


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.sell2wales.gov.wales


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Supported Living Services for People with Disabilities

Reference number: LD/58

II.1.2) Main CPV code

85000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Conwy County Borough Council wishes to procure services under the Light Touch Regime of the Public Contract Regulations 2015 to provide supported living services for people with learning and/or physical disabilities in the Colwyn Bay and Old Colwyn area. The procurement is divided into three separate Lots with plans to undertake the second stage (Invitation to Tender) separately in respect of each of the Lots, phased over the period of the next 12 months.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 1

II.2) Description

Lot No: 1

II.2.1) Title

Supported Living Services in the Colwyn Bay Area (East)

II.2.2) Additional CPV code(s)

85000000

II.2.3) Place of performance

NUTS code:

UKL13


Main site or place of performance:

Conwy (Colwyn Bay)

II.2.4) Description of the procurement

Conwy County Borough Council is looking for expressions of interests from suitable and experienced Service Providers who are able to deliver flexible, person centred and outcome focused supported living services in the Colwyn Bay (East) area. The procurement for this Lot is anticipated to be completed between January and May 2020. This Lot comprises of currently four adapted properties supporting 18 individuals with a range of support needs with potential to increase services within the immediate vicinity of this area during the contract term. Existing services within the properties are currently delivered by four different Service Providers under separate contracting arrangements, including Local Authority In-House. As part of the procurement, one contract will be issued to one Service Provider (or a consortium) for a duration of seven years and with an option to extend for a further three year period.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84

This contract is subject to renewal: Yes

Description of renewals:

The contract may be extended for a period of 3 years (36 months).

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Supported Living Services in the Colwyn Bay area (West)

II.2.2) Additional CPV code(s)

85000000

II.2.3) Place of performance

NUTS code:

UKL13


Main site or place of performance:

Conwy (Colwyn Bay West)

II.2.4) Description of the procurement

Conwy County Borough Council is looking for expressions of interests from suitable and experienced Service Providers who are able to deliver flexible, person centred and outcome focused supported living services in the Colwyn Bay (West) area. The procurement for this Lot is anticipated to be completed between September 2020 and January 2021. The procurement comprises of a minimum one property with capacity for 7 individuals living in a shared setting with potential to increase services within the immediate vicinity of this area during the contract term. The service is currently delivered by an existing independent Service Provider. This Lot may potentially also include a second property with capacity for 3 individuals living together in a shared setting (currently supported by Local Authority in-house services), to be further determined prior to the second stage. As part of the procurement, one contract will be issued to one Service Provider (or a consortium) for a duration of seven years and with an option to extend for a further three year period.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84

This contract is subject to renewal: Yes

Description of renewals:

The contract includes an extension for a period of 3 years. (36 months).

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Supported Living Services in the Old Colwyn area

II.2.2) Additional CPV code(s)

85000000

II.2.3) Place of performance

NUTS code:

UKL13


Main site or place of performance:

Conwy (Old Colwyn area)

II.2.4) Description of the procurement

Conwy County Borough Council is looking for expressions of interests from suitable and experienced Service Providers who are able to deliver flexible, person centred and outcome focused supported living services in the Old Colwyn area. The procurement for this Lot is anticipated to be completed between May and September 2020. This Lot comprises of currently four adapted properties supporting 8 individuals with learning and physical disabilities (living in a shared setting or on their own) with with potential to increase services within the immediate vicinity of this area during the contract term. Existing services are currently delivered by two Service Providers under separate contract agreements. As part of the procurement, one contract will be issued to one Service Provider (or a consortium) for a duration of seven years and with an option to extend for a further three year period.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84

This contract is subject to renewal: Yes

Description of renewals:

The contract may be extended for a period of 3 years (36 months).

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Participation is reserved to a particular profession: Yes

Reference to the relevant law, regulation or administrative provision:

The execution of the service is reserved to domiciliary care in accordance with the Registration and Inspection of Social Care Wales Act (RISCA).

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2018/S 073-161972

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 03/02/2020

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 24/02/2020

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

It is estimated that the service will be re-tendered prior to the end of the contract, subject to contract extension.

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=98505.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Conwy County Borough Council is committed to contributing to the social, economic and environmental well being of the wider community. Accordingly, the Service Provider will be encouraged to maximise community benefits through the lifetime of the Contract in relation to generating employment opportunities and introducing innovative approaches such as offering apprenticeship placements as an example.

(WA Ref:98505)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

Conwy County Borough Council

Bodlondeb, Bangor Road

Conwy

LL32 8DU

UK

Telephone: +44 1492574000

Internet address(es)

URL: http://www.conwy.gov.uk

VI.5) Date of dispatch of this notice

24/12/2019


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
06/01/2020 10:30ADDED FILE: Tupe Info

Lot 1 - Property 4 Ref; SAR (unprotected)
06/01/2020 13:35ADDED FILE: Follow up information shared with existing Service Providers

Follow up information (dated December 2019) shared with existing Service Providers.
27/01/2020 16:46ADDED FILE: Update 27th January 2020 re; tender query

Update 27th January 2020 re; tender query dated 07 and 08/01/2020
31/01/2020 13:57ADDED FILE: Update response to query re; tupe

Update response to query re; tupe
Main Contact: anita.williams@conwy.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
85000000Health and social work servicesOther Services

Delivery Locations

Delivery Locations
IDDescription
1013Conwy and Denbighshire

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
27/12/2019 Advert (English) Advert (English)14.89 KB35
27/12/2019 Lot 1 - Property 3 Ref; SB Tupe information Lot 1 - Property 3 Ref; SB33.00 KB45
27/12/2019 Lot 1 - Property 4 Ref; SAR Tupe Information Lot 1 - Property 4 Ref; SAR21.50 KB55
27/12/2019 Lot 3 - Property 1 Ref; AN Tupe Information Lot 3 - Property 1 Ref; AN31.50 KB38
27/12/2019 Lot 3 - Property 2 Ref; SR Tupe Information Lot 3 - Property 2 Ref; SR32.50 KB38
27/12/2019 Lot 3 - Property 3 Ref; CT Tupe Information Lot 3 - Property 334.00 KB35
27/12/2019 Lot 3 - Property 4 Ref; GR Tupe Information Lot 3 - Property 4 Ref; GR28.93 KB37
27/12/2019 Lot 1 - Property 1 Ref; BA Tupe information Lot 1 - Property 1 Ref: BA29.30 KB39
27/12/2019 PQQ Instructions and PQQ document114.98 KB44
27/12/2019 Lot 2 - Property 1 and 2 Tupe information note Lot 2 - Property 1 and 210.50 KB37
27/12/2019 Conwy-Council-Ethical-Procurement-Policy-Final-23rd-September-2019-e Ethicall Procurement Policy304.83 KB34
27/12/2019 Draft Supported Living Service Specification Draft Service Specification for Supported Living Services428.13 KB40
27/12/2019 SL contract terms Draft Contract terms and conditions134.06 KB29
06/01/2020 Lot 1 - Property 4 Ref; SAR (unprotected) Lot 1 - Property 4 Ref; SAR (unprotected)14.96 KB29
06/01/2020 Follow up procurement programme information Follow up information (dated December 2019) shared with existing Service Providers.570.39 KB27
27/01/2020 Update response to tender query Update 27th January 2020 re; tender query dated 07 and 08/01/202018.99 KB14
31/01/2020 Updated response to tender query final 2020 Update response to query re; tupe19.06 KB11

Replaced Documents

There are no previous versions of these documents

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