Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
UK
Contact person: CPSProcurementAdvice@gov.wales
Telephone: +44 3000623300
E-mail: CPSProcurementAdvice@gov.wales
NUTS: UKL
Internet address(es)
Main address: http://wales.gov.uk/?skip=1&lang=en
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://sell2wales.gov.wales
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Baby Bundle Supply, Packing and Distribution
II.1.2) Main CPV code
33750000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Welsh Government will shortly be commencing a procurement exercise for the sourcing of products, assembly, storage and delivery of Baby Bundles in Wales, the Contract Notice will be advertised separately to this PIN notice later in the year. Baby Bundles is a Welsh Government initiative to provide a free baby bundle to expectant parents as a ‘welcome to the world’ gift, comprising of a range of products for the child’s first months. The purpose of this Prior Information Notice is to conduct a soft market testing exercise to determine the availability of organisations who are able to provide this package of services on behalf of the Welsh Government.
The contract will have the potential for a requirement of up to 25,000 to 35,000 bundles per year. It is important to note the projected number of baby bundles is subject to change.
The Welsh Government will be seeking to contract with a single organisation/consortium to provide (or sub-contract to provide) the following likely elements of the Baby Bundles initiative. (Please note this is early thinking and detailed specification of full requirements will be provided at the time of issuing the Contract Notice later in the year):
1. Co-ordination of the number of bundles from the online registrations in compliance with GDPR regulations. Order processing and acknowledgements.
2. Sourcing the contents for inclusion and the packaging for the bundles, and then assembling the bundles (As an example, a list of the type of items that may be required in the baby bundles, together with detailed product specifications that we would expect to be met is attached for information in the document titled 'Items for Inclusion in Baby Bundle'. Please note the items included in the example list are likely to change). Suppliers must be able to source all items and each item must meet the specified industry safety and EC standards and accreditations. Product testing.
3. Delivery - responsible for scheduling and confirming deliveries. The co-ordination of delivery in an environmentally friendly way.
4 Demonstrating existing, well developed supply chains, established freight and border arrangements.
5 Storage of all items and the bundles.
6 Ensuring they have the facility (or can sub-contract) to ensure items and/or packaging feature particular designs.
7 To determine how the bundle will be presented e.g. the outer packaging. It is desirable that the packaging be environmentally friendly.
8 Ensure that a bilingual customer contact point/helpline is made available and all enquiries, customer support, and/or cancellations of bundles are dealt with in the language of preference (English/Welsh).
The contract is intended to be initially for 2 years, with an option to extend for one further year. We envisage the successful contractor will be ready for distribution of the baby bundles from February 2023.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
33750000
64121200
79822500
79810000
79342200
79920000
79921000
79823000
18411000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The Welsh Government will shortly be commencing a procurement exercise for the sourcing of products, assembly, storage and delivery of Baby Bundles in Wales. Baby Bundles is a Welsh Government initiative to provide a free baby bundle to expectant parents as a ‘welcome to the world’ gift, comprising of a range of products for the child’s first months. The purpose of this Prior Information Notice is to conduct a soft market testing exercise to determine the availability of organisations who are able to provide this package of services on behalf of the Welsh Government.
The contract will have the potential for a requirement of up to 25,000 to 35,000 bundles per year. It is important to note the projected number of baby bundles is subject to change.
The Welsh Government will be seeking to contract with a single organisation/consortium to provide (or sub-contract to provide) the following likely elements of the Baby Bundles initiative. (Please note this is early thinking and detailed specification of full requirements will be provided at the time of issuing the Contract Notice later this year):
1. Co-ordination of the number of bundles from the online registrations in compliance with GDPR regulations. Order processing and acknowledgements.
2. Sourcing the contents for inclusion and the packaging for the bundles, and then assembling the bundles (As an example, a list of the type of items that may be required in the baby bundles, together with detailed product specifications that we would expect to be met is attached for information in the document titled 'Items for Inclusion in Baby Bundle' (please note the items included in the example list are likely to change). Suppliers must be able to source all items and each item must meet the specified industry safety and EC standards and accreditations. Product testing
3. Delivery - responsible for scheduling and confirming deliveries. The co-ordination of delivery in an environmentally friendly way.
4 Demonstrating existing, well developed supply chains, established freight and border arrangements.
5 Storage of all items and the bundles.
6 Ensuring they have the facility (or can sub-contract) to ensure items and/or packaging feature particular designs.
7 To determine how the bundle will be presented e.g. the outer packaging. It is desirable that the packaging be environmentally friendly.
8 Ensure that a bilingual customer contact point/helpline is made available and all enquiries, customer support, and/or cancellations of bundles are dealt with in the language of preference (English/Welsh).
The contract is intended to be initially for 2 years, with an option to extend for one further year. We envisage the successful contractor will be ready for distribution of the baby bundles from February 2023.
II.3) Estimated date of publication of contract notice:
06/05/2022
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=117632.
(WA Ref:117632). All correspondence and registration of interest must be via the sell2wales PIN notice.
The closing date for registration of interest is 11.03.2022
The closing date for receipt of any questions is 04.03.2022
All questions and answers received will be added to this notice by 09.03.2022
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=117632.
(WA Ref:117632)
VI.5) Date of dispatch of this notice
02/02/2022