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Notice Details

Title: Purchase & Hire of Operated & Non Operated Plant and Equipment
OCID: ocds-kuma6s-116284
Published by: Caerphilly County Borough Council
Authority ID: AA0272
Publication Date: 14/01/2022
Deadline Date: 01/02/2022
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: The purpose of this framework agreement is to cover for the provision of annual, seasonal, ad hoc, and long term plant and equipment hire requirements and the purchase of plant and equipment (such as but not limited to Front Wheeled Loaders etc). Hire and purchase encompasses the following service areas “Construction”, “Building”, “Highways and Engineering”, "Traffic Management”, “Winter Maintenance", "Ground Maintenance" and “Other General Maintenance” with and without operators. Delivery of the plant and equipment will be at locations throughout the named participating Authorities, unless otherwise stated by them. This will be specified at the time of order. Further information about the plant type requirements is set out in the Pricing Schedule and Procurement Documents.
CPV: 45500000, 43000000, 60182000, 90620000, 43313200, 16311100, 16311000, 16310000, 43313000, 43200000, 43210000, 43262000, 43325100, 42651000, 44511000, 44512600, 34923000, 34970000, 34972000, 34996100, 45316210, 45316212, 63712710, 50232200, 63712700, 43830000, 31122000, 42122000, 42420000, 43260000, 43262100, 34223300, 42414000, 34928460, 34138000, 34144400, 34920000, 34921000, 34922000, 34928000, 34928110, 34928420, 34992200, 34993000, 34996000, 43312000, 34928310, 34220000, 44211100, 24955000, 44211110, 44613700, 34221000, 34928480, 44613000, 44613400, 44613600, 44613800, 34921100, 34922100, 34924000, 45500000, 43000000, 60182000, 77111000, 77112000, 90620000, 43313200, 16311100, 16311000, 16310000, 43313000, 43200000, 43210000, 43262000, 43325100, 42651000, 44511000, 44512600, 34923000, 34970000, 34972000, 34996100, 45316210, 45316212, 63712710, 50232200, 63712700, 43830000, 31122000, 42122000, 42420000, 43260000, 43262100, 34223300, 42414000, 34928460, 34138000, 34144400, 34920000, 34921000, 34922000, 34928000, 34928110, 34928420, 34992200, 34993000, 34996000, 43312000, 34928310, 34220000, 44211100, 24955000, 44211110, 44613700, 34221000, 34928480, 44613000, 44613400, 44613600, 44613800, 45520000, 77111000, 77112000, 45500000, 60182000, 60181000, 34142000, 34142200, 34142300, 43312000, 43310000, 43312100, 43312200, 43312400, 43312300, 43000000, 90620000, 43313200, 16311100, 16311000, 16310000, 43313000, 43200000, 43210000, 43262000, 43325100, 42651000, 44511000, 44512600, 34923000, 34970000, 34972000, 34996100, 45316210, 45316212, 63712710, 50232200, 63712700, 43830000, 31122000, 42122000, 42420000, 43260000, 43262100, 34223300, 42414000, 34928460, 34138000, 34144400, 34920000, 34921000, 34922000, 34928000, 34928110, 34928420, 34992200, 34993000, 34996000, 34928310, 34220000, 44211100, 24955000, 44211110, 44613700, 34221000, 34928480, 44613000, 44613400, 44613600, 44613800, 43000000, 60182000, 77111000, 77112000, 90620000, 43313200, 16311100, 16311000, 16310000, 43313000, 43200000, 43210000, 43262000, 43325100, 42651000, 44511000, 44512600, 34923000, 34970000, 34972000, 34996100, 45316210, 45316212, 63712710, 50232200, 63712700, 43830000, 31122000, 42122000, 42420000, 43260000, 43262100, 34223300, 42414000, 34928460, 34138000, 34144400, 34920000, 34921000, 34922000, 34928000, 34928110, 34928420, 34992200, 34993000, 34996000, 43312000, 34928310, 34220000, 44211100, 24955000, 44211110, 44613700, 34221000, 34928480, 44613000, 44613400, 44613600, 34923000, 34996100, 34996000, 34970000, 45316212, 34928460, 31122000, 34223300, 34992200, 14212310, 34972000, 45316210, 63712710, 34920000, 34922000, 34924000, 34928000, 34928110, 34928120, 34928200, 34928210, 34928220, 34928230, 34928300, 34928310, 63712700, 34923000, 34920000, 34922100, 34924000, 63712700, 34970000, 34143000, 16700000, 60182000, 77111000, 77112000, 90620000, 43313200, 43313000, 43200000, 43262000, 43325100, 43830000, 42420000, 43260000, 43262100, 34223300, 34138000, 34144400, 34920000, 34921000, 34220000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach

Hengoed

CF82 7PG

UK

Telephone: +44 1443863161

E-mail: pockea1@caerphilly.gov.uk

Fax: +44 1443863167

NUTS: UKL16

Internet address(es)

Main address: www.caerphilly.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

I.1) Name and addresses

Blaenau Gwent County Borough Council

Municipal Offices, Civic Centre

Ebbw Vale

NP23 6XB

UK

Telephone: +44 1495311556

E-mail: lee.williams@blaenau-gwent.gov.uk

NUTS: UKL16

Internet address(es)

Main address: http://www.blaenau-gwent.gov.uk/

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0278

I.1) Name and addresses

Cardiff Council

County Hall, Atlantic Wharf

Cardiff

CF10 4UW

UK

Telephone: +44 2920873732

E-mail: procurement@cardiff.gov.uk

NUTS: UKL22

Internet address(es)

Main address: www.cardiff.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422

I.1) Name and addresses

Bridgend County Borough Council

Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street

Bridgend

CF31 4WB

UK

Telephone: +44 1656642596

E-mail: procurementteam@bridgend.gov.uk

NUTS: UKL17

Internet address(es)

Main address: www.bridgend.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0417

I.1) Name and addresses

Vale of Glamorgan Council

Civic Offices, Holton Road

BARRY

CF63 4RU

UK

Telephone: +44 1446700111

E-mail: procurement@valeofglamorgan.gov.uk

NUTS: UKL22

Internet address(es)

Main address: http://www.valeofglamorgan.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275

I.1) Name and addresses

Rhondda Cynon Taf CBC

The Pavilions, Clydach Vale

Tonypandy

CF40 2XX

UK

Telephone: +44 1443

E-mail: purchasing@rctcbc.gov.uk

NUTS: UKL15

Internet address(es)

Main address: http://www.rctcbc.gov.uk/

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276

I.1) Name and addresses

Newport City Council

Civic Centre

Newport

NP20 4UR

UK

Telephone: +44 1633656656

E-mail: Richard.Leake@newport.gov.uk

NUTS: UKL21

Internet address(es)

Main address: www.newport.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273

I.1) Name and addresses

Merthyr Tydfil County Borough Council

Unit 5,, Triangle Business Park, Pentrebach

Merthyr Tydfil

CF48 4TQ

UK

Telephone: +44 1685725000

E-mail: procurement@merthyr.gov.uk

NUTS: UKL15

Internet address(es)

Main address: http://www.merthyr.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0347

I.1) Name and addresses

Monmouthshire County Council

County Hall, Rhadyr

Usk

NP15 1GA

UK

Telephone: +44 1633644644

E-mail: contact@monmouthshire.gov.uk

NUTS: UKL21

Internet address(es)

Main address: http://www.monmouthshire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0277

I.2) Joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://supplierlive.proactisp2p.com/Account/Login


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://supplierlive.proactisp2p.com/Account/Login


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Purchase & Hire of Operated & Non Operated Plant and Equipment

Reference number: CCBC/PS2124/21/AP

II.1.2) Main CPV code

45500000

 

II.1.3) Type of contract

Works

II.1.4) Short description

The purpose of this framework agreement is to cover for the provision of annual, seasonal, ad hoc, and long term plant and equipment hire requirements and the purchase of plant and equipment (such as but not limited to Front Wheeled Loaders etc). Hire and purchase encompasses the following service areas “Construction”, “Building”, “Highways and Engineering”, "Traffic Management”, “Winter Maintenance", "Ground Maintenance" and “Other General Maintenance” with and without operators. Delivery of the plant and equipment will be at locations throughout the named participating Authorities, unless otherwise stated by them. This will be specified at the time of order. Further information about the plant type requirements is set out in the Pricing Schedule and Procurement Documents.

II.1.5) Estimated total value

Value excluding VAT: 8 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Non-Operated Plant and equipment (without Operator) - Core Items

II.2.2) Additional CPV code(s)

43000000

60182000

90620000

43313200

16311100

16311000

16310000

43313000

43200000

43210000

43262000

43325100

42651000

44511000

44512600

34923000

34970000

34972000

34996100

45316210

45316212

63712710

50232200

63712700

43830000

31122000

42122000

42420000

43260000

43262100

34223300

42414000

34928460

34138000

34144400

34920000

34921000

34922000

34928000

34928110

34928420

34992200

34993000

34996000

43312000

34928310

34220000

44211100

24955000

44211110

44613700

34221000

34928480

44613000

44613400

44613600

44613800

34921100

34922100

34924000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Boundaries of named participating Local Authorities (including any areas as advised by participating Authorities in orders).

II.2.4) Description of the procurement

Framework for the purchase and hire of small and heavy duty plant, road/traffic management equipment and services, construction and agricultural plant & equipment, small plant, tools, portable containers & toilets, storage and skips, portable and modular buildings and winter maintenance equipment specifically Non-Operated Plant and equipment (without Operator) - Core Items.

II.2.5) Award criteria

Criteria below:

Price

II.2.6) Estimated value

Value excluding VAT: 8 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2022

End: 31/03/2026

This contract is subject to renewal: Yes

Description of renewals:

At this time it is anticipated the contract will be renewed on expiry

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Training to use and operate plant/machinery may be required from time to time.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

There may be instances of grant funded purchases during the course of the framework

Lot No: 2

II.2.1) Title

Non-Operated Plant and equipment - Percentage Discount (ad-hoc items not on core list)

II.2.2) Additional CPV code(s)

45500000

43000000

60182000

77111000

77112000

90620000

43313200

16311100

16311000

16310000

43313000

43200000

43210000

43262000

43325100

42651000

44511000

44512600

34923000

34970000

34972000

34996100

45316210

45316212

63712710

50232200

63712700

43830000

31122000

42122000

42420000

43260000

43262100

34223300

42414000

34928460

34138000

34144400

34920000

34921000

34922000

34928000

34928110

34928420

34992200

34993000

34996000

43312000

34928310

34220000

44211100

24955000

44211110

44613700

34221000

34928480

44613000

44613400

44613600

44613800

II.2.3) Place of performance

NUTS code:

UKL16

UKL17

UKL2

UKL21

UKL22


Main site or place of performance:

Boundaries of named participating Local Authorities (including any areas as advised by participating Authorities in orders).

II.2.4) Description of the procurement

Framework for the purchase and hire of small and heavy duty plant, road/traffic management equipment and services, construction and agricultural plant & equipment, small plant, tools, portable containers & toilets, storage and skips, portable and modular buildings and winter maintenance equipment specifically Non-Operated Plant and equipment - Percentage Discount (ad-hoc items not on core list)

II.2.5) Award criteria

Criteria below:

Price

II.2.6) Estimated value

Value excluding VAT: 8 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2022

End: 31/03/2026

This contract is subject to renewal: Yes

Description of renewals:

At this time it is anticipated the contract will be renewed on expiry

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Quotations and mini competitions may be conducted for the purchase and/or hire of additional items not listed in the Core Items.

Training to use and operate plant/machinery may be required from time to time.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

There may be instances of grant funded purchases during the course of the framework

Lot No: 3

II.2.1) Title

Operated Plant and equipment (with Operator)

II.2.2) Additional CPV code(s)

45520000

77111000

77112000

45500000

60182000

60181000

34142000

34142200

34142300

43312000

43310000

43312100

43312200

43312400

43312300

43000000

90620000

43313200

16311100

16311000

16310000

43313000

43200000

43210000

43262000

43325100

42651000

44511000

44512600

34923000

34970000

34972000

34996100

45316210

45316212

63712710

50232200

63712700

43830000

31122000

42122000

42420000

43260000

43262100

34223300

42414000

34928460

34138000

34144400

34920000

34921000

34922000

34928000

34928110

34928420

34992200

34993000

34996000

34928310

34220000

44211100

24955000

44211110

44613700

34221000

34928480

44613000

44613400

44613600

44613800

II.2.3) Place of performance

NUTS code:

UKL15

UKL16

UKL17

UKL21

UKL22


Main site or place of performance:

Boundaries of named participating Local Authorities (including any areas as advised by participating Authorities in orders).

II.2.4) Description of the procurement

Framework for the purchase and hire of small and heavy duty plant, road/traffic management equipment and services, construction and agricultural plant & equipment, small plant, tools, portable containers & toilets, storage and skips, portable and modular buildings and winter maintenance equipment specifically Operated Plant and equipment (with Operator)

II.2.5) Award criteria

Criteria below:

Price

II.2.6) Estimated value

Value excluding VAT: 8 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2022

End: 31/03/2026

This contract is subject to renewal: Yes

Description of renewals:

At this time it is anticipated the contract will be renewed on expiry

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Training to use and operate plant/machinery may be required from time to time.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

There may be instances of grant funded purchases during the course of the framework

Lot No: 4

II.2.1) Title

Grounds Maintenance Equipment (Including Driver Operators where applicable)

II.2.2) Additional CPV code(s)

43000000

60182000

77111000

77112000

90620000

43313200

16311100

16311000

16310000

43313000

43200000

43210000

43262000

43325100

42651000

44511000

44512600

34923000

34970000

34972000

34996100

45316210

45316212

63712710

50232200

63712700

43830000

31122000

42122000

42420000

43260000

43262100

34223300

42414000

34928460

34138000

34144400

34920000

34921000

34922000

34928000

34928110

34928420

34992200

34993000

34996000

43312000

34928310

34220000

44211100

24955000

44211110

44613700

34221000

34928480

44613000

44613400

44613600

II.2.3) Place of performance

NUTS code:

UKL15

UKL16

UKL17

UKL21

UKL22


Main site or place of performance:

Boundaries of named participating Local Authorities (including any areas as advised by participating Authorities in orders).

II.2.4) Description of the procurement

Framework for the purchase and hire of small and heavy duty plant, road/traffic management equipment and services, construction and agricultural plant & equipment, small plant, tools, portable containers & toilets, storage and skips, portable and modular buildings and winter maintenance equipment specifically Grounds Maintenance Equipment (Including Driver Operators where applicable)

II.2.5) Award criteria

Criteria below:

Price

II.2.6) Estimated value

Value excluding VAT: 8 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2022

End: 31/03/2026

This contract is subject to renewal: Yes

Description of renewals:

At this time it is anticipated the contract will be renewed on expiry

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Training to use and operate plant/machinery may be required from time to time.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

There may be instances of grant funded purchases during the course of the framework

Lot No: 5

II.2.1) Title

Temporary Traffic Lights

II.2.2) Additional CPV code(s)

34923000

34996100

34996000

34970000

45316212

34928460

31122000

34223300

34992200

14212310

34972000

45316210

63712710

34920000

34922000

34924000

34928000

34928110

34928120

34928200

34928210

34928220

34928230

34928300

34928310

63712700

II.2.3) Place of performance

NUTS code:

UKL15

UKL16

UKL22

UKL17


Main site or place of performance:

Boundaries of named participating Local Authorities (including any areas as advised by participating Authorities in orders).

II.2.4) Description of the procurement

Framework for the purchase and hire of small and heavy duty plant, road/traffic management equipment and services, construction and agricultural plant & equipment, small plant, tools, portable containers & toilets, storage and skips, portable and modular buildings and winter maintenance equipment specifically Temporary Traffic Lights.

II.2.5) Award criteria

Criteria below:

Price

II.2.6) Estimated value

Value excluding VAT: 8 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2022

End: 31/03/2026

This contract is subject to renewal: Yes

Description of renewals:

At this time it is anticipated the contract will be renewed on expiry

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Training to use and operate plant/machinery may be required from time to time.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

There may be instances of grant funded purchases during the course of the framework

Lot No: 6

II.2.1) Title

Winter Maintenance (Including Driver Operators where applicable)

II.2.2) Additional CPV code(s)

34143000

16700000

60182000

77111000

77112000

90620000

43313200

43313000

43200000

43262000

43325100

43830000

42420000

43260000

43262100

34223300

34138000

34144400

34920000

34921000

34220000

II.2.3) Place of performance

NUTS code:

UKL15

UKL16

UKL17

UKL21

UKL22


Main site or place of performance:

Boundaries of named participating Local Authorities (including any areas as advised by participating Authorities in orders).

II.2.4) Description of the procurement

Framework for the purchase and hire of small and heavy duty plant, road/traffic management equipment and services, construction and agricultural plant & equipment, small plant, tools, portable containers & toilets, storage and skips, portable and modular buildings and winter maintenance equipment specifically Winter Maintenance (Including Driver Operators where applicable)

II.2.5) Award criteria

Criteria below:

Price

II.2.6) Estimated value

Value excluding VAT: 8 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2022

End: 31/03/2026

This contract is subject to renewal: Yes

Description of renewals:

At this time it is anticipated the contract will be renewed on expiry

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Training to use and operate plant/machinery may be required from time to time.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

There may be instances of grant funded purchases during the course of the framework

Lot No: 7

II.2.1) Title

Traffic Management Services

II.2.2) Additional CPV code(s)

34923000

34920000

34922100

34924000

63712700

34970000

II.2.3) Place of performance

NUTS code:

UKL15

UKL16

UKL17

UKL21

UKL22


Main site or place of performance:

Boundaries of named participating Local Authorities (including any areas as advised by participating Authorities in orders).

II.2.4) Description of the procurement

Framework for the purchase and hire of small and heavy duty plant, road/traffic management equipment and services, construction and agricultural plant & equipment, small plant, tools, portable containers & toilets, storage and skips, portable and modular buildings and winter maintenance equipment specifically Traffic Management Services

II.2.5) Award criteria

Criteria below:

Price

II.2.6) Estimated value

Value excluding VAT: 8 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2022

End: 31/03/2026

This contract is subject to renewal: Yes

Description of renewals:

At this time it is anticipated the contract will be renewed on expiry

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Training to use and operate plant/machinery may be required from time to time.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

There may be instances of grant funded purchases during the course of the framework

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stipulated in the Procurement Documents

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As stipulated in the Procurement Documents

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 199

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2021/S 000-024324

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 01/02/2022

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 01/02/2022

Local time: 12:00

Place:

Within the Boundaries of Caerphilly Borough

Information about authorised persons and opening procedure:

Authorised officers of Caerphilly County Borough Council

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The tender will be available on the Proactis Plaza eTendering system, if you are not already registered and wish to receive the tender:

1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login

2.Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.)

3.Enter correct Organisation Name, Details & Primary Contact Details.

4.Make a note of the Organisation ID & User Name, then click "Register".

5.You will then receive an email from the system asking you follow a link to activate your account.

6.Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.

7.In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile.

8.Buyer Selection – At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.

9.Terms & Conditions - Read the T&Cs for use of this Supplier Portal, tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.

10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page.

11.From the Home Page, go to the “Opportunities” icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.

12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.

13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the ‘Request Documents’ option and click to download all documents.

14.You can now either complete your response or "Decline" the opportunity when it becomes available.

All queries MUST be made via messaging on the Proactis portal. We will NOT accept any questions/queries via telephone/email.

A supplier guide is attached to this notice detailing how to register on the Proactis Plaza system.

If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.uk

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=116284.

The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Bidders will be asked to provide a method statement as to how they will assist Customers in achieving their objectives with regard to Social Value, Wellbeing of Future Generations and Decarbonisation.

(WA Ref:116284)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

14/01/2022


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: pockea1@caerphilly.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
14212310BallastGranules, chippings, stone powder, pebbles, gravel, broken and crushed stone, stone mixtures, sand-gravel mixtures and other aggregates
34928120Barrier componentsRoad furniture
42420000Buckets, shovels, grabs and grips for cranes or excavatorsLifting and handling equipment and parts
44211110CabinsPrefabricated buildings
24955000Chemical toiletsSpecialised chemical products
43312200ChippersRoad-surfacing machinery
43310000Civil engineering machineryConstruction machinery and equipment
44613800Containers for waste materialLarge containers
34996000Control, safety or signalling equipment for roadsControl, safety, signalling and light equipment
34142000Crane and dumper trucksHeavy-duty motor vehicles
42414000Cranes, mobile lifting frames and works trucks fitted with a craneLifting and handling equipment
34142300Dumper trucksCrane and dumper trucks
43200000Earthmoving and excavating machinery, and associated partsMachinery for mining, quarrying, construction equipment
43210000Earthmoving machineryEarthmoving and excavating machinery, and associated parts
43262000Excavating machineryMechanical shovels, excavators and shovel loaders, and mining machinery
34928200FencesRoad furniture
34928220Fencing componentsRoad furniture
31122000Generator unitsGenerators
43325100Grounds-maintenance equipmentPark and playground equipment
44511000Hand toolsTools
77111000Hire of agricultural machinery with operatorServices incidental to agricultural production
45500000Hire of construction and civil engineering machinery and equipment with operatorConstruction work
45520000Hire of earthmoving equipment with operatorHire of construction and civil engineering machinery and equipment with operator
60182000Hire of industrial vehicles with driverHire of goods-transport vehicles with driver
77112000Hire of mowers or agricultural equipment with operatorServices incidental to agricultural production
60181000Hire of trucks with driverHire of goods-transport vehicles with driver
45316212Installation of traffic lightsInstallation work of illumination and signalling systems
45316210Installation of traffic monitoring equipmentInstallation work of illumination and signalling systems
44613000Large containersTanks, reservoirs, containers and pressure vessels
16311100Lawn, park or sports-ground mowersLawnmowers
16311000LawnmowersMowers
43000000Machinery for mining, quarrying, construction equipmentTechnology and Equipment
43262100Mechanical excavatorsExcavating machinery
43260000Mechanical shovels, excavators and shovel loaders, and mining machineryEarthmoving and excavating machinery, and associated parts
44211100Modular and portable buildingsPrefabricated buildings
16310000MowersHarvesting machinery
34928230Noise fenceRoad furniture
43312300Paving machineryRoad-surfacing machinery
43312100PlanersRoad-surfacing machinery
42651000Pneumatic hand toolsPneumatic or motorised hand tools
43830000Power toolsWorkshop equipment
42122000PumpsPumps and compressors
44613700Refuse skipsLarge containers
34928110Road barriersRoad furniture
34928460Road conesRoad furniture
34920000Road equipmentMiscellaneous transport equipment and spare parts
34928000Road furnitureRoad equipment
34993000Road lightsControl, safety, signalling and light equipment
34922100Road markingsRoad-marking equipment
43312400Road rollersRoad-surfacing machinery
34992200Road signsSigns and illuminated signs
34921100Road sweepersRoad-maintenance equipment
34138000Road tractor unitsMotor vehicles for the transport of goods
34923000Road traffic-control equipmentRoad equipment
34928420Road-danger lampsRoad furniture
34921000Road-maintenance equipmentRoad equipment
34144400Road-maintenance vehiclesSpecial-purpose motor vehicles
34922000Road-marking equipmentRoad equipment
43312000Road-surfacing machineryCivil engineering machinery
44512600Roadworking toolsMiscellaneous hand tools
34928300Safety barriersRoad furniture
34928310Safety fencingRoad furniture
34142200Skip loadersCrane and dumper trucks
43313200SnowblowersSnowploughs and snowblowers
90620000Snow-clearing servicesCleaning and sanitation services in urban or rural areas, and related services
43313000Snowploughs and snowblowersCivil engineering machinery
34221000Special-purpose mobile containersTrailers, semi-trailers and mobile containers
44613400Storage containersLarge containers
16700000TractorsAgricultural machinery
63712700Traffic control servicesSupport services for road transport
34996100Traffic lightsControl, safety or signalling equipment for roads
63712710Traffic monitoring servicesSupport services for road transport
34972000Traffic-flow measuring systemTraffic-monitoring equipment
34970000Traffic-monitoring equipmentMiscellaneous transport equipment and spare parts
50232200Traffic-signal maintenance servicesMaintenance services of public-lighting installations and traffic lights
34223300TrailersTrailers and semi-trailers
34220000Trailers, semi-trailers and mobile containersVehicle bodies, trailers or semi-trailers
34924000Variable message signsRoad equipment
34928480Waste and rubbish containers and binsRoad furniture
44613600Wheeled containersLarge containers
34143000Winter-maintenance vehiclesHeavy-duty motor vehicles
34928210Wooden postsRoad furniture

Delivery Locations

Delivery Locations
IDDescription
1017Bridgend and Neath Port Talbot
1022Cardiff and Vale of Glamorgan
1015Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1021Monmouthshire and Newport

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Document Family

Hide related notices
JAN385065: Purchase & Hire of Operated & Non Operated Plant and Equipment
Publication Date: 14/01/2022
Deadline: 01/02/2022
Notice Type: 02 Contract Notice
Authority name: Caerphilly County Borough Council
MAY398802: Purchase & Hire of Operated & Non Operated Plant and Equipment
Publication Date: 20/05/2022
Notice Type: 03 Contract Award Notice - Successful Supplier(s)
Authority name: Caerphilly County Borough Council

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
14/01/2022 1.Supplier Etendering Guide V4 November 2020 Etendering Guide1008.54 KB60

Replaced Documents

There are no previous versions of these documents

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