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Notice Details

Title: THE SUPPLY OF FELLING AND TREE SURGERY WORKS ON TREES AFFECTED BY ASH DIEBACK AND OTHER HEALTH RELATED ISSUES (DPS)
Published by: Carmarthenshire County Council
Publication Date: 17/07/2020
Deadline Date:
Deadline Time:
Notice Type: 01 Prior Information Notice (PIN)
Has Documents: Yes
Has ESPD: No
Abstract: Carmarthenshire County Council is looking to establish a Dynamic Purchasing System (DPS) for the supply of services relating to Ash Dieback and other tree felling works.
Contractors will be required to be suitably qualified and experienced to undertake works primarily associated with Highways, however the DPS will also provide for Ash Dieback and other tree felling works on housing sites, industrial estates, school and other sites located and owned within Carmarthenshire. Additionally, there may be the requirement for works to be undertaken on private land at the Council’s request and emergency tree felling works.
The DPS will be operated on a fully electronic basis and is open to new entrants throughout its term who meet the minimum criteria specified in the tender documents.
All PIN Pre-tender information is for guidance only and may be subject to change prior to the contract notice being issued.
A supplier event is planned to take place shortly. This will be a virtual event and details of how to log in will be issued to all who have registered their interest. Please refer to further details in Section II.2.4 below.
CPV: 77211400, 77211300, 03452000, 77211500.

Prior information notice

This notice is for prior information only

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Carmarthenshire County Council

County Hall

Carmarthen

SA31 1JP

UK

Contact person: Darren King

Telephone: +44 1267234567

E-mail: dking@carmarthenshire.gov.uk

NUTS: UKL14

Internet address(es)

Main address: www.carmarthenshire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281

I.3) Communication

Additional information can be obtained from the abovementioned address


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://etenderwales.bravosolution.co.uk/home.html


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

THE SUPPLY OF FELLING AND TREE SURGERY WORKS ON TREES AFFECTED BY ASH DIEBACK AND OTHER HEALTH RELATED ISSUES (DPS)

II.1.2) Main CPV code

77211400

 

II.1.3) Type of contract

Services

II.1.4) Short description

Carmarthenshire County Council is looking to establish a Dynamic Purchasing System (DPS) for the supply of services relating to Ash Dieback and other tree felling works.

Contractors will be required to be suitably qualified and experienced to undertake works primarily associated with Highways, however the DPS will also provide for Ash Dieback and other tree felling works on housing sites, industrial estates, school and other sites located and owned within Carmarthenshire. Additionally, there may be the requirement for works to be undertaken on private land at the Council’s request and emergency tree felling works.

The DPS will be operated on a fully electronic basis and is open to new entrants throughout its term who meet the minimum criteria specified in the tender documents.

All PIN Pre-tender information is for guidance only and may be subject to change prior to the contract notice being issued.

A supplier event is planned to take place shortly. This will be a virtual event and details of how to log in will be issued to all who have registered their interest. Please refer to further details in Section II.2.4 below.

II.1.5) Estimated total value

Value excluding VAT: 2 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

77211300

03452000

77211500

II.2.3) Place of performance

NUTS code:

UKL14


Main site or place of performance:

Carmarthenshire

II.2.4) Description of the procurement

Carmarthenshire County Council (“the Council”) is seeking suitably qualified and experienced Contractors to undertake Ash Dieback and other tree felling works within a Dynamic Purchasing System (“DPS”). At this stage, the Council is considering an initial period of four years which includes the option to extend in one year periods for a further four years or until the agreement is no longer fit for purpose. Final details will be available in the Contract Notice and Tender Documents.

Carmarthenshire County Council has the second largest length of highways network in Wales, covering 3,500KM of public highway, with 110 schools, some of which contain an extensive number of trees. Also maintained are parks, playgrounds and open spaces. We also maintain land on housing estates and social services establishments, Council owned buildings and leisure centres.

The proposed DPS will predominately deal with the removal of Trees infected with Hymenoscyphus fraxineus (Ash Dieback). A survey undertaken in 2019 of the A and B roads in the County identified 2512 trees within the highway boundary that need removing, and a further 10,300 on private land directly adjacent the highway that also need removing. These trees have been identified for removal as they are showing more than 50% dieback of the crown. Recent school surveys have highlighted 37 sites that need trees removing. Trees showing at least 50% dieback of the crown during our surveys have been tagged with orange ribbon or marked with orange spray paint. Diseased trees within the highway verge will be removed by the County Council. The authority will also liaise with private landowners and will be offering our services to take down trees adjacent the highway provided they agree to pay the costs for felling and provided it does not impact on the overall programme. Contractors will be asked to identify separate costs where an opportunity exists to work with private landowners.

PRE-MARKET ENGAGEMENT

Carmarthenshire County Council will carry out pre-market engagement meeting(s) to provide more details about the Council’s requirements and the DPS process. Further details about these pre-market engagement meetings will be provided in due course. Dates and times will be communicated shortly, in the meantime, interested parties can email kbaker@carmarthenshire.gov.uk to note their interest in attending a pre-market engagement meeting.

Prospective bidders are invited to attend meeting(s) either by telephone conference or secure video chat at this time.

Further details will be provided to interested parties following registration of their interest and in due course via this PIN.

Prospective bidders are to be made aware that this is not a call for tenders or a pre-qualification exercise. There are currently no tender documents at this stage; any early market discussions will NOT form part of an evaluation process. This early market exercise will not be used for the purposes of short-listing at a later stage and non-participation will not restrict access to the tender opportunity. Tender procedures and documents will be finalised and issued thereafter.

II.3) Estimated date of publication of contract notice:

19/08/2020

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.3) Additional information

Prospective bidders are to be made aware that this is not a call for tenders or a pre-qualification exercise. There are currently no tender documents at this stage; any early market discussions will NOT form part of an evaluation process. This early market exercise will not be used for the purposes of short-listing at a later stage and non-participation will not restrict access to the tender opportunity.

Tender procedures and documents will be finalised and issued thereafter.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=102924.

(WA Ref:102924)

VI.5) Date of dispatch of this notice

15/07/2020


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
07/08/2020 11:57ADDED FILE: Dynamic Purchasing System Information

Information about the Ash Dieback Dynamic Purchasing system Requirements in Carmarthenshire
07/08/2020 11:59ADDED FILE: Ash Dieback Supplier Information

Further supplier information relating to the requirements for the Ash Dieback DPS.
07/08/2020 12:00ADDED FILE: Business Wales Support Presentation

Further information relating to support available from Business Wales
07/08/2020 12:04UPDATED SUPPLIER ENGAGEMENT INFORMATION

It has been decided that instead of conducting supplier meetings or workshops, information documents have been prepared and attached to this Notice to provide prospective tenderers with information about the forthcoming Ash Dieback Arboriculture requirement in Carmarthenshire, the Dynamic Purchasing System process and the tender support available. Questions and answers will be issued to all who express an interest. Please note that final details of the procurement exercise will be available in the tender documents once issued.
19/08/2020 16:29ADDED FILE: Gwybodaeth am y System Brynu Ddeinamig

Beth yw System Brynu Ddeinamig?
19/08/2020 16:32ADDED FILE: Dogfen Wybodaeth Clefyd Coed Ynn

Dogfen Wybodaeth Clefyd Coed Ynn
19/08/2020 16:35REPLACED FILE: Ash Dieback Supplier Information

Information about the Ash Dieback Dynamic Purchasing System Requirements in Carmarthenshire
Main Contact: dking@carmarthenshire.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
77211300Tree-clearing servicesServices incidental to logging
77211400Tree-cutting servicesServices incidental to logging
77211500Tree-maintenance servicesServices incidental to logging
03452000TreesTree-nursery products

Delivery Locations

Delivery Locations
IDDescription
1014South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current Documents

CreatedNameDescriptionSizeDownloads
07/08/2020Ash Dieback Supplier InformationFurther supplier information relating to the requirements for the Ash Dieback DPS.698.70 KB86
07/08/2020Business Wales BilingualFurther information relating to support available from Business Wales1.17 MB36
19/08/2020Cymraeg - Dynamic Purchasing System InformationBeth yw System Brynu Ddeinamig?287.60 KB24
19/08/2020Cymraeg - Ash Dieback Supplier InformationDogfen Wybodaeth Clefyd Coed Ynn694.94 KB28
19/08/2020Dynamic Purchasing System InformationInformation about the Ash Dieback Dynamic Purchasing System Requirements in Carmarthenshire267.16 KB59

Replaced Documents

CreatedNameDescriptionSize
07/08/2020Ash Dieback Supplier InformationInformation about the Ash Dieback Dynamic Purchasing system Requirements in Carmarthenshire698.70 KB

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