Prior information notice
This notice aims at reducing time limits for receipt of tenders
Section I: Contracting
authority
I.1) Name and addresses
Transport for Wales
3 Llys Cadwyn, Taff Street
Pontypridd
CF37 4TH
UK
Telephone: +44 2921673434
E-mail: procurement@tfw.wales
NUTS: UKL
Internet address(es)
Main address: http://tfw.wales
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA50685
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.sell2wales.gov.wales/
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
Other: Rail
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
TfW Core Valley Lines Transformation - Rhymney Valley, Coryton and Bay Lines Electrification
II.1.2) Main CPV code
45234100
II.1.3) Type of contract
Works
II.1.4) Short description
The CVL Transformation programme of works forms an important part of the South Wales Metro and includes an ambitious and extensive range of rail works including electrification of circa 170km of track, new stations, major refurbishment / extension of stations and associated ancillary works.
Programme constraints dictate that a supplier be appointed to undertake the works prior to completion of detailed design. The supplier shall be appointed on a design and build basis. The supplier shall be furnished with available outline designs, which they shall adopt and provide design liability for and, subsequently undertake the detailed design and installation. The qualitative and commercial elements of this procurement event therefore seek to ensure TfW appoint a supplier who will deliver the works in a collaborative and cost-efficient manner.
The overarching deliverables for the works are:
- Establish and manage a materials distribution center (MDC) within a locality of the works which facilitates storage and expeditious delivery of materials to the worksites.
- Provision of a comprehensive materials quality control & material management system which can, but not be limited to the following functions: receive inputs (AFC designs, bills of materials, programme dates, track all stages of installation and associated quality checks and the like), take cognisance of stock levels, produce outputs (material order details) and align material allocations to site locations.
- Establish and provide a team of subject matter experts to undertake detailed design and manage the works from works delivery and contract administration standpoint.
- Procurement of materials required for construction of OLE system.
- Delivery of a full OLE system from foundations to final registration for 13.205 single track kilometers (STK) on the Queen Street North route section, 1.5 STK on the Bay route section, and 45.555 STK on the Rhymney route section.
The works that form the basis of this procurement event are partly funded by European Regional Development Funds (ERDF) resulting in prescriptive dates by which the ERDF monies must be expended. This therefore dictates the following completion dates for the works:
- Final Registration of Queen Street North route section by 23/10/2023
- Final Registration of Bay route section by 15/06/2023
- Final Registration of Rhymney route section by 01/05/24
Specific OLE deliverables include, but are not limited to the design and construction of:
- Foundation Installation – Circular Hollow Sections (CHS) piles, auger piles, concrete pads, plunge piles.
- Mast Installation – single track cantilever masts, self-supporting anchor masts, twin track cantilever masts, portal masts.
- Booms.
- Ties, struts and small part steel including tensioning system etc
- Switching including platforms as required
- Wiring.
- Final registration.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45234100
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Design and installation of Overhead Line Equipment for the electrification of rail lines in Wales.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.3) Estimated date of publication of contract notice:
18/08/2022
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.5) Scheduled date for start of award procedures
05/09/2022
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
To allow suppliers to satisfy themselves that they have the capacity to deliver the works, suppliers are invited to respond to the below questions using the questions and answer function within this notice.
Please copy the question when responding to the questions and enter your company name within the text of the response.
Please provide your responses by no later than 1st August 2022.
If you require sight of any information (e.g. available designs) to inform your responses to the below, please request via the question and answer section and these will be provided.
Q1 - Are you willing to adopt the outline OLE design (undertaken by others), develop to detailed design and accept liability for the entire design?
Please answer Yes / No.
Q2 - Are you able to commence installation of foundations by 1st October 2022?
Please answer Yes / No.
Q3 - Are you able to establish a materials storage and distribution facility local to the delivery of the works by 1st October 2022?
Q4 - Are you able to procure and / or implement a material quality control and management system by 1st October 2022?
Please answer Yes / No.
Q5 - Are you able to appoint / and or establish a robust and experienced project delivery team by 1st October 2022?
Please answer Yes and No.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=122940.
(WA Ref:122940)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
13/07/2022