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Notice Details

Title: Wide Area Network
Published by: Newport City Homes
Publication Date: 02/06/2017
Deadline Date: 23/06/2017
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: Newport City Homes is looking at replacing its WAN infrastructure. The current WAN infrastructure has been in place for the last 8 years and requires upgrading and some additions and to the current set up. We will need to ensure good value for money and will need a solution fit for the business now and for the future.
CPV: 32400000, 32400000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting Change authority

I.1) Name and addresses

Newport City Homes

Nexus House, Mission Court, Lower Dock Street

Newport

NP20 2DW

UK

Contact person: Leanne Millard

Telephone: +44 1633381111

E-mail: leanne.millard@newportcityhomes.com

NUTS: UKL21

Internet address(es)

Main address: www.newportcityhomes.com

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0869

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.sell2wales.gov.wales


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.sell2wales.gov.wales


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Wide Area Network

Reference number: NCH021/17

II.1.2) Main CPV code

32400000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Newport City Homes is looking at replacing its WAN infrastructure. The current WAN infrastructure has been in place for the last 8 years and requires upgrading and some additions and to the current set up. We will need to ensure good value for money and will need a solution fit for the business now and for the future.

II.1.5) Estimated total value

Value excluding VAT: 420 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

32400000

II.2.3) Place of performance

NUTS code:

UKL21

II.2.4) Description of the procurement

Newport City Homes is looking at replacing its WAN infrastructure. The current WAN infrastructure has been in place for the last 8 years and requires upgrading and some additions and to the current set up. We will need to ensure good value for money and will need a solution fit for the business now and for the future.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

up to 24 months month on month

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Please note this is a prior information notice only. There are no other documents to be given until the contract notice is live

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

The purpose of this Tender is to enable Newport City Homes to:

Confirm our requirements for secure wide area network connectivity services that delivers value for money in terms of balancing costs, security, benefits and risk without compromising quality.

To understand the costs, the organisational benefits and potential return on investment of replacing the current network.

To understand potential options for the upgrade of the current WAN, including options around the connectivity speeds in terms of maximum available and highlight suitably costed options.

To produce a short-list of potential suppliers for a more in-depth selection procedure, this will include a presentation of a proposed solution.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2017/S 050-091522

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 19/06/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 23/06/2017

IV.2.7) Conditions for opening of tenders

Date: 23/06/2017

Local time: 12:00

Place:

via sell2wales (postbox)

Information about authorised persons and opening procedure:

Leanne Millard Procurement

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=66540.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

The commitment to deliver Community Benefits through our procurement activity is designed to ensure that wider social and economic issues are taken into account when spending public money. The intention is to achieve the very best value for money in the widest sense.

The information submitted in the Community Benefit question is for information only and will not be scored in the evaluation process. However, failure to provide a Community Benefits Plan in the required form will result in a Tendering Organisation’s Tender Response being rejected.

For the avoidance of doubt the Community Benefits are a non-scored, non-core requirement and must be delivered in a cost neutral way. Therefore Newport City Homes does not anticipate incurring any additional costs as a result of the delivery of any Community Benefits. If there are considered to be any additional costs to delivering Community Benefits full details must be provided as part of the Community Benefits Plan for Newport City Homes to consider.

(WA Ref:66540)

The buyer considers that this contract is suitable for consortia bidding.

VI.4) Procedures for review

VI.4.1) Review body

Newport City Homes

Nexus House, Mission Court, Lower Dock Street

Newport

NP20 2DW

UK

Telephone: +44 1633381111

Internet address(es)

URL: www.newportcityhomes.com

VI.5) Date of dispatch of this notice

31/05/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
04/06/2017 19:35Notice date(s) changed

IV.2.2) Time limit
Old date: 19/06/2017 12:00
New date: 23/06/2017 12:00

IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Old date: 23/06/2017
New date: 23/06/2017

IV.2.7) Conditions for opening of tenders
Old date: 23/06/2017 12:00
New date: 23/06/2017 12:00

error
07/06/2017 14:18clarification

1. How long is the contract term? (I cannot see this in the info).
Response 3 years with an option to extend for up to 24 months
2. We’d look to provide the hardware and managed service but lines would be provided via a partner. Is a joint response (collaboration) from more than one party acceptable?
Yes we will accept a consortium/collaboration bid please refer to the ITT page 7

08/06/2017 16:14Clarification

Who looks after the current infrastructure (e.g. switches & Firewalls) ? Is this done by an in-house team or do you have an IT partner providing these services?

Response - This is done by NCH
14/06/2017 12:05ADDED FILE: clarification

Telephone numbers
14/06/2017 12:06ADDED FILE: clarification

further questions and answers
14/06/2017 12:10Q&A

Further Q&A's
14/06/2017 12:11ADDED FILE: Q&A's

Further Q&A
20/06/2017 10:20ADDED FILE: switches

Visio file network diagram
Main Contact: leanne.millard@newportcityhomes.com
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
32400000NetworksRadio, television, communication, telecommunication and related equipment

Delivery Locations

Delivery Locations
IDDescription
1021Monmouthshire and Newport

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Document Family

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MAR190251: Wide Area Network
Publication Date: 11/03/2017
Notice Type: 01 Prior Information Notice (PIN)
Authority name: Newport City Homes
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JUN201473: Wide Area Network
Publication Date: 02/06/2017
Deadline: 23/06/2017
Notice Type: 02 Contract Notice
Authority name: Newport City Homes
AUG210739: Wide Area Network
Publication Date: 09/08/2017
Notice Type: 03 Contract Award Notice - Successful Supplier(s)
Authority name: Newport City Homes
OCT220208: Wide Area Network
Publication Date: 26/10/2017
Notice Type: 03 Contract Award Notice - Successful Supplier(s)
Authority name: Newport City Homes

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
02/06/2017 Invitation to tender WAN Final (003) ITT590.87 KB46
02/06/2017 Wide Area Network Specification V2 Appendix 1 - Specification272.42 KB48
02/06/2017 Technical Questions v2 Technical questions - must be completed and returned via postbox16.40 KB40
02/06/2017 Copy of Pricing Document WAN Appendix 3 price document - to be completed and returned via postbox14.09 KB40
02/06/2017 Appendix Community Benefits - WAG CB Suppliers Guide Community benefits guidance159.09 KB37
02/06/2017 SQUID - WAN tender SQUID - to be completed and returned via post box60.50 KB35
14/06/2017 Copy of Sheltered Scheme Telephone Numbers Telephone numbers10.18 KB13
14/06/2017 Copy of CustomerQuestionaire further questions and answers18.70 KB20
14/06/2017 Further Q&A Further Q&A13.82 KB27
20/06/2017 NetworkDiagramSwitches Visio file network diagram114.27 KB19

Replaced Documents

There are no previous versions of these documents

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