Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Velindre University NHS Trust as hosts of NHS Wales Shared Services - Procurement Services
Floor 4 Companies House, Crown Way
Cardiff
CF14 3UB
UK
Contact person: Mr Nic Cowley
Telephone: +44 2920903885
E-mail: nic.cowley@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.1) Name and addresses
Cwm Taf Morgannwg University Health Board
Merthyr Tydfil
UK
E-mail: esther.price2@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: www.nwssp.wales.nhs.uk
I.1) Name and addresses
Swansea Bay University Health Board
Port Talbot
UK
E-mail: keir.warner@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: www.nwssp.wales.nhs.uk
I.1) Name and addresses
Aneurin Bevan University Health Board
Pontypool
UK
E-mail: paul.beeslee@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: www.nwssp.wales.nhs.uk
I.1) Name and addresses
Betsi Cadwaladr University Health Board
St Asaph
UK
E-mail: simon.whitehead@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: www.nwssp.wales.nhs.uk
I.1) Name and addresses
Cardiff and Vale University Health Board
Cardiff
UK
E-mail: claire.salisbury@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: www.nwssp.wales.nhs.uk
I.1) Name and addresses
Hywel Dda University Health Board
Carmarthen
UK
E-mail: alan.binks@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: www.nwssp.wales.nhs.uk
I.1) Name and addresses
Powys Teaching Health Board
St Asaph
UK
E-mail: simon.whitehead@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: www.nwssp.wales.nhs.uk
I.1) Name and addresses
Blaenau Gwent County Borough Council
Ebbw Vale
UK
E-mail: lee.williams@blaenau-gwent.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.blaenau-gwent.gov.uk/
I.1) Name and addresses
Bridgend County Borough Council
Bridgend
UK
E-mail: Rachel.jones2@bridgend.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www1.bridgend.gov.uk/
I.1) Name and addresses
Caerphilly County Borough Council
Ystrad Mynach
UK
E-mail: lucasej@caerphilly.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.caerphilly.gov.uk/main.aspx?lang=en-GB
I.1) Name and addresses
The City of Cardiff Council
Cardiff
UK
E-mail: s.robinson@cardiff.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.cardiff.gov.uk/ENG/Pages/default.aspx
I.1) Name and addresses
Carmarthenshire County Council
Carmarthen
UK
E-mail: ClAJones@carmarthenshire.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.carmarthenshire.gov.wales/
I.1) Name and addresses
Ceredigion County Council
Aberaeron
UK
E-mail: George.Ryley@ceredigion.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.ceredigion.gov.uk/Pages/default.aspx
I.1) Name and addresses
Conwy County Borough Council
Conwy
UK
E-mail: diane.sandham@conwy.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.conwy.gov.uk/
I.1) Name and addresses
Denbighshire County Council
Ruthin
UK
E-mail: helen.makin@denbighshire.co.uk
NUTS: UK
Internet address(es)
Main address: https://www.denbighshire.gov.uk/en/resident/home.aspx
I.1) Name and addresses
Flintshire County Council
Mold
UK
E-mail: helen.makin@flintshire.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.flintshire.gov.uk/
I.1) Name and addresses
Gwynedd Council
Caernarfon
UK
E-mail: ArwelApIfanEvans@gwynedd.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.gwynedd.gov.uk/cy/Trigolion/Trigolion.aspx
I.1) Name and addresses
Isle of Anglesey County Council
Llangefni
UK
E-mail: SionedRowlands@ynysmon.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.anglesey.gov.uk/
I.1) Name and addresses
Merthyr Tydfil County Borough Council
Merthyr Tydfil
UK
E-mail: Paul.Davies@merthyr.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.merthyr.gov.uk/
I.1) Name and addresses
Monmouthshire County Council
Usk
UK
E-mail: scottjames@monmouthshire.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.monmouthshire.gov.uk/?id=home
I.1) Name and addresses
Neath Port Talbot County Borough Council
Port Talbot
UK
E-mail: d.spencer@neath-porttalbot.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.npt.gov.uk/
I.1) Name and addresses
Newport City Council
Newport
UK
E-mail: richard.leake@newport.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.newport.gov.uk/_dc/index.cfm
I.1) Name and addresses
Pembrokeshire County Council
Haverfordwest
UK
E-mail: paul.ashley-jones@pembrokeshire.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.pembrokeshire.gov.uk/
I.1) Name and addresses
Powys County Council
Llandrindod Wells
UK
E-mail: vincent.hanly@powys.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.powys.gov.uk/
I.1) Name and addresses
Rhondda Cynon Taf County Borough Council
Tonypandy
UK
E-mail: Stephen.Lock@rhondda-cynon-taff.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.rctcbc.gov.uk/
I.1) Name and addresses
City and County of Swansea
Swansea
UK
E-mail: Andrew.Williams@Swansea.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.swansea.gov.uk/residents
I.1) Name and addresses
Torfaen County Borough Council
Pontypool
UK
E-mail: peter.williams@torfaen.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.torfaen.gov.uk/en/home.aspx
I.1) Name and addresses
Vale of Glamorgan Council
Barry
UK
E-mail: rmalcolm@valeofglamorgan.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.valeofglamorgan.gov.uk/en/index.aspx
I.1) Name and addresses
Wrexham County Borough Council
Wrexham
UK
E-mail: roger.barnett@wrexham.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.wrexham.gov.uk/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for Adults 18+ in MH&LD Care Homes/and with Nursing
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Velindre University NHS Trust, acting on behalf of the NHS Local Health Boards and Local Authorities listed in section 2.1 of this notice,
are
refreshing an established all Wales framework consisting of nine (9) Lots for the provision of services to Adults (18+) in
Mental Health & Learning Disabilities Care Home / Care Homes with Nursing. No volume or value of the required services is guaranteed.
Current annual spend on the services is circa GBP 130,000,000.00; the estimated aggregated value for the 9 Lots is GBP 390,000,000.00
over the initial 3 year term. The framework will commence 1 October 2019 and will remain open to allow new applicants to apply to join on a quarterly basis. The framework will end 30 September 2022 and there will be an option to extend for an additional 24 months.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.2) Description
Lot No: 1
II.2.1) Title
CS1. Care home, mental health, without continuous staffing
II.2.2) Additional CPV code(s)
85000000
85100000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
NHS Wales Local Health Boards, in collaboration with a number of Welsh Local Authorities (together the
Commissioners) are undertaking a new procurement exercise to refresh an all Wales framework
agreement(Framework) for the provision of services by independent providers to Adults (18+) in Mental Health &
Learning Disabilities Care Home and Care Homes with Nursing.
Lot No: 2
II.2.1) Title
CS2. Care home, learning disabilities , without continuous staffing
II.2.2) Additional CPV code(s)
85000000
85100000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
NHS Wales Local Health Boards, in collaboration with a number of Welsh Local Authorities (together the
Commissioners) are undertaking a new procurement exercise to refresh an all Wales framework
agreement(Framework) for the provision of services by independent providers to Adults (18+) in Mental Health &
Learning Disabilities Care Home and Care Homes with Nursing.
Lot No: 3
II.2.1) Title
CS3. Care home, mental health & learning disabilities (dual diagnosis), without continuous staffing
II.2.2) Additional CPV code(s)
85000000
85100000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
NHS Wales Local Health Boards, in collaboration with a number of Welsh Local Authorities (together the
Commissioners) are undertaking a new procurement exercise to refresh an all Wales framework
agreement(Framework) for the provision of services by independent providers to Adults (18+) in Mental Health &
Learning Disabilities Care Home and Care Homes with Nursing.
Lot No: 4
II.2.1) Title
CS4. Care home, mental health, with continuous staffing
II.2.2) Additional CPV code(s)
85000000
85100000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
NHS Wales Local Health Boards, in collaboration with a number of Welsh Local Authorities (together the
Commissioners) are undertaking a new procurement exercise to refresh an all Wales framework
agreement(Framework) for the provision of services by independent providers to Adults (18+) in Mental Health &
Learning Disabilities Care Home and Care Homes with Nursing.
Lot No: 5
II.2.1) Title
CS5. Care home, learning disabilities, with continuous staffing
II.2.2) Additional CPV code(s)
85000000
85100000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
NHS Wales Local Health Boards, in collaboration with a number of Welsh Local Authorities (together the
Commissioners) are undertaking a new procurement exercise to refresh an all Wales framework
agreement(Framework) for the provision of services by independent providers to Adults (18+) in Mental Health &
Learning Disabilities Care Home and Care Homes with Nursing.
Lot No: 6
II.2.1) Title
CS6. Care home, mental health & learning disabilities (dual diagnosis), with continuous staffing
II.2.2) Additional CPV code(s)
85000000
85100000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
NHS Wales Local Health Boards, in collaboration with a number of Welsh Local Authorities (together the
Commissioners) are undertaking a new procurement exercise to refresh an all Wales framework
agreement(Framework) for the provision of services by independent providers to Adults (18+) in Mental Health &
Learning Disabilities Care Home and Care Homes with Nursing.
Lot No: 7
II.2.1) Title
CS7. Care home with nursing, mental health, with continuous staffing
II.2.2) Additional CPV code(s)
85000000
85100000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
NHS Wales Local Health Boards, in collaboration with a number of Welsh Local Authorities (together the
Commissioners) are undertaking a new procurement exercise to refresh an all Wales framework
agreement(Framework) for the provision of services by independent providers to Adults (18+) in Mental Health &
Learning Disabilities Care Home and Care Homes with Nursing.
Lot No: 8
II.2.1) Title
CS8. Care home with nursing, learning disabilities, with continuous staffing
II.2.2) Additional CPV code(s)
85000000
85100000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
NHS Wales Local Health Boards, in collaboration with a number of Welsh Local Authorities (together the
Commissioners) are undertaking a new procurement exercise to refresh an all Wales framework
agreement(Framework) for the provision of services by independent providers to Adults (18+) in Mental Health &
Learning Disabilities Care Home and Care Homes with Nursing.
Lot No: 9
II.2.1) Title
CS9. Care home with nursing, mental health & learning disabilities (dual diagnosis), with continuous staffing
II.2.2) Additional CPV code(s)
85000000
85100000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
NHS Wales Local Health Boards, in collaboration with a number of Welsh Local Authorities (together the
Commissioners) are undertaking a new procurement exercise to refresh an all Wales framework
agreement(Framework) for the provision of services by independent providers to Adults (18+) in Mental Health &
Learning Disabilities Care Home and Care Homes with Nursing.
II.3) Estimated date of publication of contract notice:
01/10/2019
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section VI: Complementary information
VI.3) Additional information
The Services to which this Notice relates fall within the Regulation 74, section 7, chapter 3, part 2 of the Public
Contracts Regulations 2015 (Regulations). Although the contracting authority may voluntarily adopt certain provisions
in the Regulations neither the employment of any particular terminology nor any other indication shall
be taken to mean that the contracting authority intends to hold itself bound by any of the Regulations save those
applicable to services falling within Regulation 74. Bidders should note that they will be required to enter into terms
and conditions of contract as set out in the tender documents and that save for matters of clarification or consistency the
contracting authority will not negotiate the terms.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
The contracting authority reserves the right to establish the Framework in whole or in part.
The contracting authority reserves the right to annul the tendering process and not establish the Framework.
All documents to be priced in GBP and all payments made in GBP.
To complete your formal proposal, in this notice, please access the ITT via the Bravo E Tender Wales portal
where you will find a full suite of tender documentation, reference - ITT_74332 - Refresh of Framework for Adults
(18+) MH & LD Care Homes with/without Nursing as per the instructions below.
Register your company on the eSourcing portal (this is only required once)
— Browse to the eSourcing portal: https://etenderwales.bravosolution.co.uk/ and click the link to register
— Accept the terms and conditions and click "continue"
— Enter your correct business and user details
— Note the username you chose and click "save" when complete
— You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
— Login to the portal with the username/password
— Click the "ITT open to all suppliers" link.
— Click on the relevant ITT to access the content.
— Click the "express interest" button at the top of the page.
— This will move the ITT into your "my ITTs" page. (this is a secure area reserved for your
projects only)
—You can now access any attachments by clicking "buyer attachments" in the "ITT details" box
3. Responding to the tender
— Click "my response" under "ITT details", you can choose to "create response" or to "decline to
respond" (please give a reason if declining)
— You can now use the "messages" function to communicate with the buyer and seek any clarification
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
You must then submit your reply using the "submit response" button at the top of the page.
If you require any further assistance please consult the online help, or contact the eTendering Helpdesk on 0800
3684852
The framework will remain open to give new applicants the opportunity to apply to join on a quarterly basis. Please see below for relevant tender submission and appointment dates:
Responses by 17 July 2019 for appointment to the framework 1 October 2019
Responses by 7 February 2020 for appointment to the framework 1 April 2020
Responses by 8 May 2020 for appointment to the framework 1 July 2020
Responses by 7 August 2020 for appointment to the framework 1 October 2020
Responses by 6 November 2020 for appointment to the framework 1 January 2021
Responses by 29 January 2021 for appointment to the framework 1 April 2021
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=92855.
(WA Ref:92855)
VI.5) Date of dispatch of this notice
10/06/2019