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Notice Details

Title: The Maintenance of Traffic Control and Associated Equipment
OCID: ocds-kuma6s-122290
Published by: Vale of Glamorgan Council
Authority ID: AA0275
Publication Date: 23/06/2022
Deadline Date: 25/07/2022
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has SPD: No
Abstract: the provision of a service that maintains the traffic control installations within the area of the Vale of Glamorgan
CPV: 50232200, 50232200.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Vale of Glamorgan Council

Civic Offices, Holton Road

BARRY

CF63 4RU

UK

Contact person: Nathan Thomas Neighbourhood Manager – Highway Maintenance / Rheolwr Cymdogaeth – Cynnal a Chadw Priffyrdd

Telephone: +44 1446700111

E-mail: nathanthomas@valeofglamorgan.gov.uk

NUTS: UKL22

Internet address(es)

Main address: http://www.valeofglamorgan.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.sell2wales.gov.wales


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.sell2wales.gov.wales


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://www.sell2wales.gov.wales


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The Maintenance of Traffic Control and Associated Equipment

Reference number: VOG/NT/YC0622

II.1.2) Main CPV code

50232200

 

II.1.3) Type of contract

Services

II.1.4) Short description

the provision of a service that maintains the traffic control installations within the area of the Vale of Glamorgan

II.1.5) Estimated total value

Value excluding VAT: 200 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

50232200

II.2.3) Place of performance

NUTS code:

UKL22


Main site or place of performance:

The Vale of Glamorgan

II.2.4) Description of the procurement

A call of contract for the provision of a service that maintains the traffic control installations within the area of the Vale of Glamorgan. The maintenance involves:

- Contractor to undertake a survey of each asset within three months of Contract award and record individual itemised asset within their own asset management system for ease of use throughout the management of the Contract.

- The Contractor is responsible for maintaining their own asset inventory, however this data remains the Council’s and is required to be shared when requested for the full duration of Contract (Potentially 5 Years) This data will need to be shared Microsoft Excel format for bulk import into our own asset system, known as Confirm.

- attendance and investigation of faults reported by the Council;

- minor repairs to rectify any faults found and to bring the installation back into service;

- replacement of faulty components to bring the installation back into service;

- periodic inspections as detailed in Appendix G;

- liaising with Western Power Distribution (“WPD”) to resolve power supply failures;

- provision of chargeable repair / minor upgrade works utilising a schedule of rates (Appendix J).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Up to a further 12 months extension

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

“The Vale of Glamorgan Council has declared a Climate and Nature emergency and is committed to working with suppliers that contribute to our journey towards Net Zero Carbon”

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please see tender documents

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with a single operator.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 25/07/2022

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 25/07/2022

Local time: 12:00

Place:

Electronic tender process

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

“The Vale of Glamorgan Council has declared a Climate and Nature emergency and is committed to working with suppliers that assist with our journey towards Net Zero Carbon”

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=122290.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Please see tender documents

(WA Ref:122290)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

23/06/2022


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
08/07/2022 14:30ADDED FILE: Appendix J Schedule of Rates

Appendix J Schedule of Rates
Main Contact: nathanthomas@valeofglamorgan.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
50232200Traffic-signal maintenance servicesMaintenance services of public-lighting installations and traffic lights

Delivery Locations

Delivery Locations
IDDescription
1022Cardiff and Vale of Glamorgan

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
23/06/2022 ITT - Matinenance of Traffic Control Euipment ITT739.21 KB5
23/06/2022 Appendix C - PQQ Appendix C PQQ700.45 KB4
23/06/2022 Appendix D -Tender Response Tender Response20.90 KB3
23/06/2022 Appendix E -Schedule of Equipment Schedule of Equipment38.12 KB4
23/06/2022 Appendix F - Equipment to be Maintained Equipment to be maintained18.80 KB3
23/06/2022 Appendix G - Annual Inspection List Annual Inspection List18.31 KB3
23/06/2022 Appendix H - Special Arrangements Special Arrangements18.86 KB3
23/06/2022 Appendix I - Preambles to Schedule Preambles27.40 KB3
23/06/2022 Appendix K - PCI PCI399.76 KB3
23/06/2022 Appendix L - Maintenance of Traffic Control Euipment Maintenance of Traffic Control Equipment833.32 KB4
08/07/2022 Appendix J - Schedule ofRates Appendix J Schedule of Rates26.74 KB3

Replaced Documents

There are no previous versions of these documents

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